ScanSoft TEXTBRIDGE PRO-MILLENNIUM BUSINESS EDITION User manual

INFORMATION

part of this publication may be transmitte , transcribe ,

repro uce , store in any retrieval system or translate into any

language or computer language in any form or by any means,

mechanical, electronic, magnetic, optical, chemical, manual, or

otherwise, without the prior written consent of ScanSoft, Inc., 9

Centennial Drive, Peabo y, Massachusetts 01960.

The software escribe in this book is furnishe un er license an

may be use or copie only in accor ance with the terms of such

license.

IMPORTANT

NOTICE

ScanSoft, Inc. provi es this publication “as is” without warranty of

any kin , either express or implie , inclu ing but not limite to the

implie warranties of merchantability or fitness for a particular

purpose. Some states or juris ictions o not allow isclaimer of ex-

press or implie warranties in certain transactions; therefore, this

statement may not apply to you. ScanSoft reserves the right to

revise this publication an to make changes from time to time in

the content hereof without obligation of ScanSoft to notify any

person of such revision or changes.

TRADEMARKS AND

CREDITS

TextBridge is a registere tra emark, an Smart Zones, Instant

Access OCR, an Custom Proof are tra emarks, of ScanSoft, Inc.

Excel an Word are tra emarks; Windows an FrontPage are

registere tra emarks of Microsoft Corp.

WordPerfect is a registere tra emark of Wor Perfect Corp.

Other terms use in this manual are the tra emarks of their

respective hol ers.

Animate character esigne by Dreamlight Incorporate .

www. reamlight.com.

Authors: Lois West an Beth Pa ock

9 Centennial Drive

Peabo y, Massachusetts 01960

TextBridge Pro Millennium Business Edition User’s Guide

Part Number 00–009733–00

April 2000

TextBridge Pro Millennium Business Edition User’s Guide iii

CONTENTS

PREFACE

About This User’s Guide ............................... vii

Organization of this user’s guide..................... viii

Documentation conventions ......................... ix

Related Documentation ................................ ix

Technical Support ..................................... x

1INTRODUCTION TO TEXTBRIDGE

asic OCR Concepts ................................. 1–1

Features and enefits ................................ 1–3

New Features ................................... 1–3

Enhanced Features............................... 1–4

Other Features .................................. 1–7

Documents Text ridge Can Recognize ................ 1–8

Input Image File Formats ............................. 1–9

Output Text File Formats ............................ 1–10

Output Image File Formats........................... 1–12

Where to Go From Here.............................. 1–13

iv TextBridge Pro Millennium Business Edition User’s Guide

2INSTALLING AND SETTING UP TEXTBRIDGE

What Comes with Text ridge .......................... 2–1

Supported Scanners.................................. 2–2

Installing and Testing Your Scanner ..................... 2–3

System Requirements ................................ 2–4

efore Installing Text ridge ........................... 2–4

Uninstalling a Previous Version of Text ridge .......... 2–4

Using Text ridge with Pagis ....................... 2–6

Learning about Text ridge before you install it ......... 2–6

Installing Text ridge ................................ 2–7

Scanner Setup ...................................... 2–8

Setting Up Instant Access to Text ridge .................. 2–9

Updating your Text ridge Software .................... 2–10

Uninstalling Text ridge Pro Millennium usiness Edition ... 2–10

Where to Go From Here.............................. 2–11

3 OCR AND BASIC TEXTBRIDGE OPERATIONS

What is Text ridge OCR? ............................. 3–1

Page types ..................................... 3–2

Page sources .................................... 3–3

Recomposition .................................. 3–4

Running Text ridge Standalone and Instant Access ......... 3–5

Standalone Program .............................. 3–5

Instant Access .................................. 3–6

Improving Page Recognition with Settings ................ 3–7

Page Type Settings ............................... 3–7

Text Document Settings .......................... 3–11

Recognizing Other Languages ......................... 3–13

Language Installation............................ 3–13

Language Processing ............................ 3–13

Where to Go From Here.............................. 3–15

Table of Contents v

4LEARNING TO USE TEXTBRIDGE

efore eginning to Process a Document.................. 4–1

Using Text ridge to Process a Document ................. 4–2

Starting Text ridge.................................. 4–3

Using Automatic Processing ........................... 4–4

Using Manual Processing ............................. 4–6

Performing asic Operations........................... 4–8

Selecting the Page Source.......................... 4–8

Selecting the Page Type ........................... 4–9

Previewing the Page ............................. 4–10

Zoning the Page ................................ 4–12

Proofreading the Document ....................... 4–14

Saving the Document ............................ 4–16

Getting Help While Using Text ridge ................... 4–17

Using the Welcome Window ....................... 4–18

Using the Show Me How Window ................... 4–18

Using Tips .................................... 4–20

Getting Information from Help ..................... 4–20

Using the Text ridge Web Site..................... 4–21

Where to Go From Here.............................. 4–22

5SAMPLE SESSIONS WITH TEXTBRIDGE

Using the Sample Documents .......................... 5–1

Session 1: Recognizing a Simple Document Using

Auto Processing .............................. 5–6

Session 2: Using Instant Access to Text ridge ............ 5–12

Session 3: Recognizing a Complex Document Using

Manual Processing........................... 5–17

Session 4: Processing Text, Pictures, and a Table .......... 5–25

Where to Go From Here.............................. 5–32

vi TextBridge Pro Millennium Business Edition User’s Guide

6ADVANCED SAMPLE SESSIONS

Session 1: Processing a Document to Use in a Database ...... 6–1

Session 2: Using Zone Templates and Page Types ........... 6–6

Session 3: Training Text ridge OCR .................... 6–11

Where to Go From Here.............................. 6–16

INDEX

TextBridge Pro Millennium Business Edition User’s Guide vii

PREFACE

ScanSoft, Inc. welcomes you to TextBridge Pro Millennium

Business Edition for Windows® 95, 98, 2000, and Windows

NT® 4.0.

T e documentation t at comes wit TextBridge provides you wit

t e information you need to operate TextBridge. T e

documentation includes t is user’s guide, a Help system, and

Release Notes. ScanSoft invites your comments about t e

information provided in t e documentation.

T e documentation is part of an extensive user assistance

program designed to provide you wit information you may need

to understand and use TextBridge. T e section “Getting Help

w ile using TextBridge” provides furt er information about user

assistance.

Before going on to find out more about TextBridge, please read

t is preface because it describes t ese important items:

◆ About t is user’s guide

◆ Related documentation

◆ Tec nical support

ABOUT THIS USER’S GUIDE

T is user’s guide is a reference tool t at provides information

about TextBridge. It is for users wit a wide range of computer

experience. It assumes t at you are familiar wit t e

management and operation of your computer and Windows.

T is manual is provided bot in print and electronic form. T e

entire user’s guide is provided as a digital document in Adobe®

Portable Document Format (PDF).

viii TextBridge Pro Millennium Business Edition User’s Guide

To view t e user’s guide in PDF format you need Adobe Acrobat

Reader, w ic is installed wit TextBridge, unless you already

ave it on your PC. You can access t e user’s guide from t e

installation menu and t e TextBridge Help menu, or you can open

it from Adobe Acrobat Reader. After you open it, you can view it

on your PC and print all or part of it using Adobe Acrobat Reader.

Organization of this user’s guide

T e user’s guide organization is as follows:

T e Table of Contents at t e beginning of t e user’s guide

describes t e basic information in t is book and elps you to find

general information quickly.

T is Preface describes t e documentation provided wit

TextBridge and tec nical support.

Chapter 1 “Introduction to TextBridge” discusses TextBridge

features. It also describes basic OCR concepts, documents

TextBridge can recognize, supported scanners, and input file

formats TextBridge can read and output file formats to w ic

TextBridge can save t e recognized text.

Chapter 2 “Installing TextBridge” describes w at comes wit

TextBridge; system requirements, installation, Instant Access set

up, and TextBridge uninstall.

Chapter “OCR and TextBridge” explains t e basic

TextBridge functions t at enable it to recognize and OCR your

documents.

Chapter 4 “Learning to Use TextBridge” describes t e basic

processes of using TextBridge.

Chapter 5 “Sample Sessions with TextBridge” walks you

t roug several practice sessions designed to elp you to learn

and use t e important features of TextBridge.

Chapter 6 “Advanced Sample Sessions” describes more

complex and less frequent uses of TextBridge.

T e Index provides a compre ensive list of topics to assist you in

quickly locating t e specific information you need.

Preface ix

Documentation conventions

TextBridge documentation uses certain grap ical elements and

formatting to emp asize information and give more meaning to

text.

Table 1: Documentation Conventions

bold Introduces a new term or t e first use of

an important term in a c apter. It is

sometimes used to denote strong

emp asis.

italic Denotes titles of ot er user’s guides or

books and generic representations of file

name entries in examples; for example,

filename

monospace Denotes text t at appears on t e

computer screen suc as examples, menu

text, and messages plus actual file

names.

“ ” (quotes) Denotes titles of c apters and sections in

t is user’s guide.

☞Introduces tips t at provide useful

information about a procedural step or

system function.

Note Introduces information of note about t e

current subject.

RELATED DOCUMENTATION

TextBridge provides a compre ensive set of printed and digital

documentation designed to assist you in learning and operating

t e product. T e documentation provided wit TextBridge covers

all aspects of installation and operation.

Note Information provided in individual documents is not duplicated in

ot er documents except for basic information about TextBridge. If

you do not find t e information you want in a particular

document, please c eck anot er. For example, if you do not find

information you want in t is user’s guide, look for it in t e Help

system

xTextBridge Pro Millennium Business Edition User’s Guide

Refer to t e documentation in t e following list for information:

◆ Online Release Notes. Before or after you install TextBridge,

read t e Release Notes. T ese provide t e most up-to-date

information about TextBridge. T ey describe tec nical

information, including specifics about using a particular scanner.

Release Notes also include information unavailable at t e time

t at t e user’s guide and Help were finalized. During installation

you can access t e Release Notes from t e installation menu.

After installation you can access t e Release Notes from t e

TextBridge Program menu in t e Start menu.

◆ Help. T e Help system provides you wit detailed information

about using TextBridge. It includes instructions on ow to get

started in TextBridge, step-by-step procedures for most operations

and user tips. Context-sensitive Help is always available by

pressing F1 from any menu command or dialog box.

◆ Online User’s Guide. An online version of t e complete user’s

guide is provided in Adobe Acrobat format (.pdf). You can access

t e user’s guide from t e installation menu and t e TextBridge

Help menu, or you can open it from Adobe Acrobat Reader.

◆ Printed User’s Guide. A printed version of t e user’s guide is

provided. T e user’s guide provides you wit basic information

about OCR and ow TextBridge performs OCR, information about

installing TextBridge, information about ow to run TextBridge

and improve its performance, and tutorials to elp you learn t e

basic-to-advanced use of TextBridge.

Note You may also need to refer to additional publications, suc as t e

manufacturer’s documentation for your scanner.

TECHNICAL SUPPORT

If you s ould experience problems wit TextBridge t at you

cannot resolve on your own using t e documentation and

software, contact TextBridge Tec nical Support at t e following

Web site:

www.scansoft.com

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