ScanSoft OMNIPAGE 15 User manual

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ScanSoft, Inc., 1 Wayside Road, Burlington, Massachusetts 01803-4609. Printed in the

United States of America and in Ireland.

The software described in this book is furnished under license and may be used or copied

only in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication "As Is" without warranty of any kind, either express

or implied, including but not limited to the implied warranties of merchantability or fitness

for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or

implied warranties in certain transactions; therefore, this statement may not apply to you.

ScanSoft reserves the right to revise this publication and to make changes from time to time

in the content hereof without obligation of ScanSoft to notify any person of such revision or

changes.

TRADEMARKS AND CREDITS

ScanSoft, OmniPage, PaperPort,True Page, Direct OCR, Logical Form Recognition, RealSpeak

and ASR-1600 are registered trademarks or trademarks of ScanSoft, Inc., in the United

States of America and/or other countries. All other company names or product names

referenced herein may be the trademarks of their respective holders.

THIRD PARTY LICENSES/NOTICES

Please see acknowledgements/notices at the end of this guide.

ScanSoft, Inc.

1 Wayside Road

Burlington, MA 01803-4609

U.S.A.

ScanSoft Belgium BVBA

Guldensporenpark 32

BE-9820 Merelbeke

Belgium

OmniPage 15 User’s Guide 3

CONTENTS

WELCOME 5

New features in OmniPage 15 7

INSTALLATION AND SETUP 9

System requirements 9

Installing OmniPage 10

Setting up your scanner with OmniPage 11

How to start the program 13

Registering your software 14

Activating OmniPage 15

Uninstalling the software 15

How to use OmniPage with PaperPort 16

USING OMNIPAGE 17

OmniPage Documents 17

The OmniPage Desktop 18

Basic Processing Steps 19

PROCESSING DOCUMENTS 21

Quick Start Guide 21

Processing methods 23

Manual processing 25

Processing with workflows 25

Processing from other applications 26

Processing with the Batch Manager 28

Defining the source of page images 29

Document to document conversion 31

Describing the layout of the document 32

Preprocessing Images 33

Image Enhancement Tools 35

Using Image Enhancement History 37

Saving and applying templates 37

Image Enhancement in Workflows 38

4Contents

Zones and backgrounds 38

Table grids in the image 42

Using zone templates 42

PROOFING AND EDITING 45

The editor display and views 45

Proofreading OCR results 46

Verifying text 47

The Character Map 48

User dictionaries 49

Languages 50

Training 50

Text and image editing 52

On-the-fly editing 54

Reading text aloud 55

Working with Forms 56

SAVING AND EXPORTING 59

Saving and Exporting 59

Saving original images 60

Saving recognition results 61

Sending pages by mail 65

Other export targets 65

WORKFLOWS 67

Workflow Assistant 69

Batch Manager 73

Creating new jobs 74

Watched folders 78

Watched mailboxes 79

Barcode processing 80

Voice recognition 81

TECHNICAL INFORMATION 83

Troubleshooting 83

INDEX 89

Welcome 5

Welcome

Welcome to this OmniPage®15 text recognition program, and thank you

for choosing our software! The following documentation has been

provided to help you get started and give you an overview of the program.

This User’s Guide

This guide introduces you to using OmniPage 15. It includes installation

and setup instructions, a description of the program’s commands and

working areas, task-oriented instructions, ways to customize and control

processing, and technical information.

This guide is written with the assumption that you know how to work in

the Microsoft Windows environment. Please refer to your Windows

documentation if you have questions about how to use dialog boxes,

menu commands, scroll bars, drag and drop functionality, shortcut

menus, and so on.

We also assume you are familiar with your scanner and its supporting

software, and that the scanner is installed and working correctly before it

is setup with OmniPage 15. Please refer to the scanner’s own

documentation as necessary.

Online Help

OmniPage online Help contains information on features, settings, and

procedures. It also has a comprehensive glossary, with its own alphabetical

index and a table of contents. The online Help is provided as HTML

help, and has been designed for quick and easy information retrieval.

Online Help is available after you install OmniPage.

Press F1 as you are working with the program to see an online

help topic relating to the current screen area, dialog box or warning

message.

6Welcome

Comprehensive context-sensitive help aims to provide just enough

assistance to let you keep working without delay. You can access the

context-sensitive help in the following ways:

Click the Help tool in the Standard toolbar to get the

help cursor. Click with this on any item on the

desktop outside a dialog box or warning message.

Press Shift + F1 to get the same help cursor. Use Shift + F1 to get context-

sensitive help for shortcut menu items.

Click the question mark button in the upper right corner of a dialog box

and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button, or a

help text. Click the button or the text to get information on the dialog or

message box.

Click anywhere to remove a context-sensitive popup Help window.

Readme File

The Readme file contains last-minute information about the software.

Please read it before using OmniPage. To open this HTML file, choose

Readme in the OmniPage Installer or afterwards in the Help menu.

Scanning and other information

The ScanSoft®web site at www.scansoft.com provides timely

information on the program. The Scanner Guide

(http://www.scansoft.com/scannerguide/) contains up-dated information

about supported scanners and related issues; ScanSoft tests the 25 most

widely used scanner models. Access ScanSoft’s web site from the

OmniPage 15 Installer or afterwards from the Help menu.

Tech Notes

The web site at www.scansoft.com contains Tech Notes on commonly

reported issues using OmniPage 15. Web pages may also offer assistance

on the installation process and troubleshooting.

New features in OmniPage 15 7

New features in OmniPage 15

Here are some main areas of innovation compared to OmniPage Pro 14.

If you are upgrading, you may not need to consult this guide very much.

◆Extended PDF support up to version 1.5.

◆Batch Manager redesign giving precise schematic information

for each job occurrence. See page 28.

◆Workflow viewer enhancements make it easier to handle

regular tasks. See page 77.

◆Image Enhancement tools to optimize page images for OCR

or other re-use. See page 35.

◆Suspect word and character display clearer and more precise.

See page 45.

◆Ribbon Character map for easy insertion of non-keyboard

characters. See page 48.

◆Folder and sub-folder input for specified file types when

loading files.

◆OCR speed and accuracy improvements, better zoning and

format retention.

More new features appear in the list below.

Features unique to OmniPage Professional 15

OmniPage 15 has a Professional version for office environments. The list

below shows features offered only in OmniPage Professional 15. New

features are denoted with a starburst.

Form recognition and handling. See page 56.

Better Workflow/Job distinction, with more choice for job

type and easier input of timing information. See page 67.

Document to Document conversion to and from a wide range

of formats. See page 31.

8Welcome

Mailbox watching in Workflows and Batch Manager. See

page 79.

Convert to PDF step in Batch Manager, using PDF Create! for

direct conversion inside jobs.

ISIS high-volume scanner driver support.

◆Folder watching (smart folders) to auto-process incoming files.

Support for sub-folders is new. See page 78.

◆Barcode cover pages (scanned or from file) for workflow

launching.

◆Voice commands for quick workflow launching and proofing

suggestions.

◆Integrated programs PDF Converter 3 and Create! 3 to

unlock and create PDF files. Supports tagged, signed, encrypted

PDF files, and much more. See their own documentation.

◆SharePoint, FTP site and ODMA support. See page 29. New

and streamlined support for SharePoint 2003.

A more complete list of features and differences appears in online Help.

This icon is used throughout the guide to denote features that

are available only in OmniPage Professional 15.

OmniPage 15 is supplied in Enterprise versions for network use. It is also

supplied in Special Editions for selected scanner manufacturers and other

resellers. The feature set in these editions may vary, in line with each

vendor's requirements.

Installation and setup 9

Installation and setup

This chapter provides information on installing and starting OmniPage.

System requirements

The minimum requirements to install and run OmniPage 15 are:

◆A computer with an Intel®Pentium®III processor or

equivalent

◆Microsoft®Windows®98 (from second edition), Windows

Me, Windows 2000 (from Service Pack 4), Windows XP or

Windows Server 2003

◆Microsoft Internet Explorer 5.5

◆128MB of memory (RAM), 256MB recommended

◆200MB of free hard disk space for application and sample files

plus 60-65MB working space during installation. Additionally:

◆20-67MB per RealSpeakTM module (343MB for 9

languages)

◆2MB per ASR speech recognition language (15MB for

7 languages) *

◆83MB for ScanSoft PDF Converter *

◆16MB for ScanSoft PDF Create! *

◆5MB for Microsoft Installer (MSI) if not present (it is included

in most Windows operating systems)

◆Up to 5MB for system updates

◆800x600 pixel color monitor with 16-bit color or greater video

card

◆A CD-ROM drive for installation

◆A Windows compatible pointing device

10 Chapter 1

◆A compatible scanner with its own scanner driver software, if

you plan to scan documents. See the Scanner Guide at

ScanSoft’s web site (www.scansoft.com) for a list of supported

scanners

◆Web access is needed for product registration, Scanner Wizard

database updating and obtaining live updates for the program.

* Supplied with OmniPage Professional 15 only.

Installing OmniPage

OmniPage 15’s installation program takes you through installation with

instructions on every screen.

Before installing OmniPage:

◆Close all other applications, especially anti-virus programs.

◆Log into your computer with administrator privileges if you are

installing on Windows 2000, XP or Server 2003.

◆If you own a previous version of OmniPage, or if you are

upgrading from demonstration software or an OmniPage

Special Edition, the installer asks your consent to uninstall that

product.

To i n s t a l l O m n i Pa g e :

1. Insert the OmniPage CD-ROM in the CD-ROM drive. The

installation program should start automatically. If it does not start,

locate your CD-ROM drive in Windows Explorer and double-click

the Autorun.exe program at the top-level of the CD-ROM.

2. Choose a language to use during installation. Accept the End-User

License Agreement and enter the serial number shown on the CD

envelope.

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