ScanSoft PaperPort 10SE User manual

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ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United

States of America and Ireland.

The software described in this book is furnished under license and may be used or copied only

in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication “as is” without warranty of any kind, either express or

implied, including but not limited to the implied warranties of merchantability or fitness for a

particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied

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TRADEMARKS AND CREDITS

ScanSoft, PaperPort, ScanDirect, SET, FormTyper, DesktopDelivery, All-in-One Search,

OmniPage and Tr ue Page are registered trademarks or trademarks of ScanSoft, Inc. or its

affiliate companies in the United States of America and/or other countries.

Verity in the United States of America and/or other countries. All other company names or

product names referenced herein may be trademarks of their respective holders.

ScanSoft, Inc.

9 Centennial Drive

Peabody, Massachusetts 01960, U.S.A.

ScanSoft Belgium BVBA

Guldensporenpark 32

BE-9820 Merelbeke, Belgium

PaperPort 10 SE Getting Started Guide

March, 2005

PaperPort SE Getting Started Guide iii

CONTENTS

Welcome to PaperPort 5

Installing PaperPort 5

Registration 5

Learning PaperPort 6

Technical Support 6

What’s new in PaperPort 10 SE? 8

Getting to Know PaperPort 10

The PaperPort desktop 10

PaperPort items 11

The Folders pane 11

PaperPort item thumbnails 12

PaperPort page thumbnails 13

The Page View window 14

Acquiring Items 15

Scan to the PaperPort desktop 15

Set up your scanner with PaperPort 16

Print to PaperPort 16

Add PaperPort folders 17

Import pictures from your camera 17

Touching Up Images 18

Scanner Enhancement Technology tools 18

Annotating Pages 19

Annotation tools 20

iv Contents

Filing Items 21

Add search criteria to items 22

Finding Items 22

Find items by their properties 23

Use the All-in-One Search pane 23

Sharing Files 24

Sending Items to Other Programs 25

Customize the Send To bar 25

Adjust Send To options 26

Converting Items 27

Convert items to image formats 27

Convert images to text 27

Creating PDF Documents 28

Uninstalling PaperPort 28

PaperPort SE Getting Started Guide 5

Welcome to PaperPort

Welcome to the ScanSoft®PaperPort Getting Started Guide.

PaperPort®provides the easiest way to turn paper into organized digital

documents that everybody in an office can quickly find and use. PaperPort works

with scanners, multifunction printers, and networked digital copiers to turn

paper documents into digital documents. It then helps you to manage them

along with all other electronic documents in one convenient and easy-to-use

filing system.

PaperPort’s large, clear item thumbnails allow you to visually organize, retrieve

and use your scanned documents, including Word files, spreadsheets, PDF files

and even digital photos. PaperPort’s Scanner Enhancement Technology tools

ensure that scanned documents will look great while the annotation tools let you

add notes and highlights to any scanned image.

Installing PaperPort

You can install PaperPort from a CD or from the Web.

The PaperPort installation program provides easy step-by-step instructions.

Follow the instructions on each screen to install the software.

Installation and un-installation require Administrator rights.

Registration

Registration enables you to take full advantage of ScanSoft product support and

to receive notifications of product updates.

If you want to update your registration information, you can always go to the

ScanSoft, Inc. web site at http://www.scansoft.com.

6Welcome to PaperPort

Learning PaperPort

This guide introduces you to PaperPort and shows you how PaperPort can help

you manage your information. Additional sources of information to help you

learn how to use PaperPort include online Help, Release Notes, and the ScanSoft

web site.

Using this Guide

This guide is written with the assumption that you know how to work in the

Microsoft Windows environment. Please refer to your Windows documentation

if you have questions about how to use dialog boxes, menu commands, scroll

bars, drag and drop functionality, shortcut menus, and so on.

Using online Help

The PaperPort online Help includes comprehensive information on features,

settings, and procedures. Help is available from the PaperPort Help menu.

Additional technical support, including technical notes, frequently asked

questions, software updates, and more is available from the PaperPort Help

menu.

Using release notes

PaperPort Release Notes provide important information about this release of

PaperPort. This document is included on the installation CD, from the

PaperPort Help menu, and as a sample document on the PaperPort desktop.

Technical Support

Visit http://www.scansoft.com for information about your support policy, local

support contacts, and product updates. Before contacting ScanSoft, be sure to

read the user documentation and review the Release Notes.

PaperPort SE Getting Started Guide 7

Minimum System Requirements

A computer with an Intel®Pentium®or higher processor

Microsoft Windows®98 (from second edition), Windows Me, Windows 2000

SP4 or above, Windows XP SP2 or above

Microsoft Internet Explorer 5.5 or above

128MB of memory (RAM), 256MB recommended

150MB of free hard disk space for application files plus 5MB working space

during installation

5MB for Microsoft Installer (MSI) if not present. (This is present as part of the

operating system in Windows Me, Windows 2000 and Windows XP)

SVGA monitor with 256 colors, but preferably 16-bit color (called High Color

in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution

Windows-compatible pointing device

CD-ROM drive for installation

Web connection (with IE 5.5 or above) for activation and web update

Performance and speed will be enhanced if your computer’s processor, memory, and

available disk space exceed minimum requirements. This is especially true when

handling very large color image and PDF files.

8Welcome to PaperPort

What’s new in PaperPort 10 SE?

PaperPort 10 SE includes a number of valuable new features to help you manage

your documents.

Page thumbnails

See page thumbnails for your multi-page items, both in Desktop view and in the

PageViewer. Get a better overview of your documents – find, handle and reorder

pages quickly.

Scanner Enhancement Technology tools

Improve your image items with the SETTM tools – now accessible directly from

your PaperPort desktop by right-clicking on any image file. Annotation tools let

you mark up your image items.

New Scanner Wizard

Set up scanners with PaperPort more easily, then enjoy improved scanner

controls with greater scope for acquiring multi-page documents without

interaction.

Better searching

The new All-in-One SearchTM facility delivers more power and precision on

keywords and other file information.

PDF creation

Generate image-only PDF files. Use the Duplicate as PDF command for image

items, including MAX files. Print text items to PDF from inside PaperPort or any

print-enabled application on your system.

Extended shortcut menus

Find far more functionality when right-clicking an item – be it a file or a folder.

PaperPort SE Getting Started Guide 9

Greater flexibility with stacking and unstacking

PaperPort now provides greater choice for stacking together desktop items of

different file formats and offers more options in unstacking.

Folder improvements

Use the Folder Manager to organize your PaperPort folder structure, find more

functionality in the folder shortcut menus and utilize the Back button to

navigate through your folder tree quickly and easily.

Closer integration with other ScanSoft products

•If you have ScanSoft OmniPage®Pro on your system, PaperPort cooperates

with it more closely than ever, providing cutting-edge OCR page recognition

services and high-level PDF creation.

•If you have ScanSoft PDF Converter for Microsoft®Word on your system,

it will appear on the Send To bar, allowing you to unlock PDF files and

transform them into editable Word documents.

PaperPort SE Getting Started Guide 10

Getting to Know PaperPort

This section introduces you to the different parts of PaperPort. Refer to the

PaperPort Help for detailed information about all these topics.

The PaperPort desktop

The PaperPort desktop appears with the Folders pane when you first start the

program. It displays your documents, as well as the tools you can use to manage

them. PaperPort offers all the tools necessary to organize, find, and use

documents and images.

Function pane can present:

•Folders (View menu)

•Page Thumbnails (View menu)

•Item Properties (View menu)

•Scan or Get Photo (File menu)

•All-in-One Search (Tools menu)

Image item thumbnail Text item thumbnail

Access to

other pages

Folders

Command bar

Desktop

Send To bar

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