ScanSoft TEXTBRIDGE PRO-MILLENIUM User manual

publication may be transmitted, transcribed, reproduced, stored in any

retrieval system or translated into any language or computer language

in any form or by any means, mechanical, electronic, magnetic, optical,

chemical, manual, or otherwise, without the prior written consent of

ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.

Printed in the United States of America.

The software described in this book is furnished under license and may

be used or copied only in accordance with the terms of such license.

IMPORTANT NOTICE ScanSoft, Inc. provides this publication “as is” without warranty of any

kind, either express or implied, including but not limited to the implied

warranties of merchantability or fitness for a particular purpose. Some

states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not

apply to you. ScanSoft reserves the right to revise this publication and to

make changes from time to time in the content hereof without obligation

of ScanSoft to notify any person of such revision or changes.

TRADEMARKS AND CREDITS TextBridge is a registered trademark, and Smart Zones, Instant Access

OCR, and Custom Proof are trademarks, of ScanSoft, Inc.

Excel and Word are trademarks; Windows and FrontPage are registered

trademarks of Microsoft Corp.

WordPerfect is a registered trademark of WordPerfect Corp.

Other terms used in this manual are the trademarks of their respective

holders.

Animated character designed by Dreamlight Incorporated.

www.dreamlight.com.

Authors: Lois West and Beth Paddock

9 Centennial Drive

Peabody, Massachusetts 01960

TextBridge Pro Millenium User’s Guide

Part Number 00-09682-00

February 2000

TextBridge Pro Millennium User’s Guide iii

CONTENTS

PREFACE

About This User’s Guide ............................. vii

Organization of this user’s guide ....................viii

Documentation conventions.........................ix

Related Documentation ............................... x

Technical Support ...................................xi

1 INTRODUCTION TO TEXTBRIDGE

Basic OCR Concepts ............................... 1–1

Features and Benefits .............................. 1–3

New Features ................................. 1–4

Enhanced Features ............................. 1–4

Other Features ................................ 1–8

Documents TextBridge Can Recognize................. 1–10

Input Image File Formats .......................... 1–11

Output Text File Formats .......................... 1–12

Output Image File Formats......................... 1–13

Where to Go From Here............................ 1–14

iv TextBridge Pro Millennium User’s Guide

2 INSTALLING AND SETTING UP TEXTBRIDGE

What Comes with TextBridge ........................ 2–2

Supported Scanners................................ 2–2

Installing and Testing Your Scanner ................... 2–4

System Requirements .............................. 2–5

Before Installing TextBridge ......................... 2–6

Uninstalling a Previous Version of TextBridge ........ 2–6

Using TextBridge with Pagis...................... 2–8

Learning about TextBridge before you install it........ 2–8

Installing TextBridge .............................. 2–9

Scanner Setup................................... 2–10

Setting Up Instant Access to TextBridge ............... 2–11

Updating your TextBridge Software .................. 2–12

Uninstalling TextBridge Pro Millennium............... 2–13

Where to Go From Here............................ 2–14

3 OCR AND BASIC TEXTBRIDGE OPERATIONS

What is TextBridge OCR? ........................... 3–2

Page types.................................... 3–2

Page sources .................................. 3–4

Recomposition ................................. 3–4

Running TextBridge Standalone and Instant Access ....... 3–6

Standalone Program ............................ 3–6

Instant Access ................................. 3–7

Improving Page Recognition with Settings .............. 3–8

Page Type Settings ............................. 3–8

Text Document Settings ........................ 3–13

Recognizing Other Languages ....................... 3–15

Language Installation .......................... 3–16

Language Processing........................... 3–16

Where to Go From Here............................ 3–18

Table of Contents v

4 LEARNING TO USE TEXTBRIDGE

Before Beginning to Process a Document................ 4–2

Using TextBridge to Process a Document ............... 4–2

Starting TextBridge................................ 4–3

Using Automatic Processing ......................... 4–5

Using Manual Processing ........................... 4–8

Performing Basic Operations......................... 4–9

Selecting the Page Source ....................... 4–10

Selecting the Page Type......................... 4–10

Previewing the Page ........................... 4–12

Zoning the Page............................... 4–14

Proofreading the Document...................... 4–17

Saving the Document .......................... 4–18

Getting Help While Using TextBridge ................. 4–20

Using the Welcome Window ..................... 4–20

Using the Show Me How Window ................. 4–21

Using Tips................................... 4–22

Getting Information from Help ................... 4–23

Using the TextBridge Web Site ................... 4–25

5 SAMPLE SESSIONS WITH TEXTBRIDGE

Using the Sample Documents ........................ 5–2

Session 1: Recognizing a Simple Document Using Auto . . . . . . 5–7

Session 2: Using Instant Access to TextBridge........... 5–14

Session 3: Recognizing a Complex Document Using Manual

Processing ................................ 5–20

Session 4: Processing Text, Pictures, and a Table ........ 5–29

Where to Go From Here............................ 5–38

vi TextBridge Pro Millennium User’s Guide

6 ADVANCED SAMPLE SESSIONS

Session 1: Processing a Document to Use in a Database..... 6–1

Session 2: Using Zone Templates and Page Types ......... 6–7

Session 3: Training TextBridge OCR .................. 6–14

Where to Go From Here............................ 6–20

INDEX

TextBridge Pro Millennium User’s Guide vii

PREFACE

ScanSoft, Inc. welcomes you to TextBridge Pro Millennium for

Windows®95, 98, 2000, and Windows NT®4.0.

The documentation that comes with TextBridge provides you with

the information you need to operate TextBridge. The

documentation includes this user’s guide, a Help system, and

Release Notes. ScanSoft invites your comments about the

information provided in the documentation.

The documentation is part of an extensive user assistance

program designed to provide you with information you may need

to understand and use TextBridge. The section “Getting Help

while using TextBridge” provides further information about user

assistance.

Before going on to find out more about TextBridge, please read

this preface because it describes these important items:

◆ About this user’s guide

◆ Related documentation

◆ Technical support

ABOUT THIS USER’S GUIDE

This user’s guide is a reference tool that provides information

about TextBridge. It is for users with a wide range of computer

experience. It assumes that you are familiar with the

management and operation of your computer and Windows.

viii TextBridge Pro Millennium User’s Guide

This manual is provided both in print and electronic form. The

entire user’s guide is provided as a digital document in Adobe®

Portable Document Format (PDF).

To view the user’s guide in PDF format you need Adobe Acrobat

Reader which is installed with TextBridge unless you already

have it on your PC. You can access the user’s guide from the

installation menu and the TextBridge Help menu, or you can

open it from Adobe Acrobat Reader. After you open it, you can

view it on your PC and print all or part of it using Adobe Acrobat

Reader.

Organization of this user’s guide

The user’s guide organization is as follows:

The Table of Contents at the beginning of the user’s guide

describes the basic information in this book and helps you to find

general information quickly.

This Preface describes the documentation provided with

TextBridge and technical support.

Chapter 1 “Introduction to TextBridge” discusses TextBridge

features. It also describes basic OCR concepts, documents

TextBridge can recognize, supported scanners, and input file

formats TextBridge can read and output file formats to which

TextBridge can save the recognized text.

Chapter 2 “Installing TextBridge” describes what comes with

TextBridge, system requirements, installation, Instant Access set

up, and TextBridge uninstall.

Chapter 3 “OCR and TextBridge” explains the basic

TextBridge functions that enable it to recognize and OCR your

documents.

Chapter 4 “Learning to Use TextBridge” describes the basic

processes of using TextBridge.

Preface ix

Chapter 5 “Sample Sessions with TextBridge” walks you

through several practice sessions designed to help you to learn

and use the important features of TextBridge.

Chapter 6 “Advanced Sample Sessions” describes more

complex and less frequent uses of TextBridge.

The Index provides a comprehensive list of topics to assist you in

quickly locating the specific information you need.

Documentation conventions

TextBridge documentation uses certain graphical elements and

formatting to emphasize information and give more meaning to

text.

Table 1: Documentation Conventions

bold Introduces a new term or the first use of an

important term in a chapter. It is sometimes

used to denote strong emphasis.

italic Denotes titles of other user’s guides or books

and generic representations of file name entries

in examples; for example, filename

monospace Denotes text that appears on the computer

screen such as examples, menu text, and

messages plus actual file names.

“ ” (quotes) Denotes titles of chapters and sections in this

user’s guide.

☞Introduces tips that provide useful information

about a procedural step or system function.

Note Introduces information of note about the

current subject.

xTextBridge Pro Millennium User’s Guide

Popular Software manuals by other brands

COMPRO

COMPRO COMPROFM manual

Muratec

Muratec OFFICEBRIDGE ONLINE user guide

Oracle

Oracle Contact Center Anywhere 8.1 installation guide

Adobe

Adobe 65007312 - Photoshop Lightroom Programmer's guide

Avaya

Avaya NULL One-X for RIM Blackberry user guide

HP ProLiant BL420c user guide

PS Audio

PS Audio PowerPlay Programming manual

Brady

Brady LOCKOUT PRO 3.0 Administrator's guide

Avaya

Avaya Interaction Center user guide

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Guide book

Novell

Novell GROUPWISE 8 - INTERNET AGENT manual

Oracle

Oracle Application 9i Configuration guide

Acer

Acer RDM user guide

Canon

Canon Vixia HF21 instruction manual

Canon

Canon ZR950 instruction manual

Samsung

Samsung Auto Backup user manual

Polycom

Polycom Vortex EF2201 Application note

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c user manual