ScanSoft WorkCentre PE16 User manual

LEGAL NOTICES

transmitted, transcribed, reproduced, stored in any retrieval system or translated into any

language or computer language in any form or by any means, mechanical, electronic,

magnetic, optical, chemical, manual, or otherwise, without prior written consent from the

Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960,

United States of America.

The software described in this book is furnished under license and may be used or copied only

in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or

implied, including but not limited to the implied warranties of merchantability or fitness for a

particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft

reserves the right to revise this publication and to make changes from time to time in the

content hereof without obligation of ScanSoft to notify any person of such revision or

changes.

TRADEMARKS AND CREDITS

ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page, Direct OCR,

AutoOCR, OCR Proofreader are registered trademarks or trademarks of ScanSoft, Inc., in the

United States and/or other countries.

All other trademarks and tradenames are hereby recognized and may be registered to their

respective holders.

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA 01960,

United States of America

Part Number 58-28001-05A

OMNIPAGE SE USER’SGUIDE iii

CONTENTS

WELCOME VII

Using this guide viii

Getting online help ix

Online HTML Help ix

Context-Sensitive Help ix

Tech Notes x

Glossary x

OmniPage SE x

1INSTALLATION AND SETUP 11

System requirements 12

Installing OmniPage SE 13

Setting up your scanner with OmniPage SE 14

How to start the program 16

Registering your software 17

New features in OmniPage Pro 11 18

OmniPage SE and OmniPage Pro 11 19

2INTRODUCTION 21

What is optical character recognition 22

OmniPage SE’s OCR capabilities 22

Documents in OmniPage SE 23

Basic processing steps 23

The OmniPage SE desktop 24

The Standard toolbar 25

iv CONTENTS

The Menu bar 25

The Image toolbar 26

The Formatting toolbar 26

The OmniPage Toolbox 27

Managing documents 28

Thumbnail view 28

Detail view 29

Customizing columns in Detail view 30

Deleting pages from a document 30

Printing a document 30

Closing a document 31

OmniPage Documents 31

Why save to OPD 32

How to save to OPD 32

Settings 33

3 TUTORIAL: PROCESSING DOCUMENTS 35

Quick Start Guide 36

Loading and recognizing sample image files 36

Scanning and recognizing a single page 36

Processing documents using the OCR Wizard 39

Processing documents automatically 42

Command buttons 43

Processing documents manually 44

Processing a document automatically and

finishing it manually 46

Processing from other applications 47

How to set up Direct OCR 47

How to use Direct OCR 47

How to use OmniPage SE with your

PaperPort software 48

OMNIPAGE SE USER’SGUIDE v

Processing documents with Schedule OCR 49

Defining the source of page images 50

Input from image files 50

Input from scanner 51

Scanning with an ADF 52

Scanning long documents without an ADF 53

Describing the layout of the document 53

Manual zoning 55

Working with zones 55

Zone properties 56

Table grids in the image 58

Using zone templates 59

4 PROOFING AND EDITING 61

Proofreading OCR results 62

Checking recognized text against original 63

User dictionaries 64

IntelliTrain 65

The editor display and views 68

Text and image editing 69

Reading text aloud 70

Page outline 72

5 SAVING AND EXPORTING 73

Preparing recognition results for export 74

Saving to file 75

Saving original images 75

Saving recognition results 76

Saving a document as you work 77

Copying a document to the Clipboard 78

Sending a document as a mail attachment 79

vi CONTENTS

6 TECHNICAL INFORMATION 81

Troubleshooting 82

Solutions to try first 82

Testing OmniPage SE 83

Low memory problems 84

Low disk space problems 84

Supported file types 85

File types for opening and saving images 85

File types for saving recognition results 86

Saving to PDF 87

OCR problems 88

Text does not get recognized properly 88

Problems with fax recognition 89

System or performance problems during OCR 89

Uninstalling the software 90

INDEX 91

OMNIPAGE SE USER’SGUIDE vii

Welcome

Welcome to OmniPage SETM, and thank you for using our software!

The following documentation has been provided to help you get

started and give you an overview of the program.

This User’s Guide

This Guide introduces you to using OmniPage SE. It includes

installation and setup instructions, a description of the program’s

commands and working areas, task-oriented instructions, ways to

customize and control processing, and technical information. The

Guide is presented in PDF format, allowing you to use hyperlink

jumps on cross-references and other navigation tools in your PDF

viewer.

Online Help

OmniPage SE’s online Help contains information on features,

settings, and procedures. The online Help is provided as HTML help,

and has been designed for quick and easy information retrieval.

Comprehensive context-sensitive help aims to provide just enough

assistance to let you keepworking without delay. Please see the section

Getting online help.

Readme File

The Readme file contains last-minute informationabout the software.

Please read it before using OmniPage SE. To open this HTML file,

choose Readme in the OmniPage SE Installer or afterwards in the

Help menu.

Scanning and other information

ScanSoft’s web site at www.scansoft.com provides timely information

on the program. The Scanner Guide contains up-dated information

about supported scanners and related issues. Access ScanSoft’s web site

from the OmniPage SE Installer or afterwards from the Help menu.

viii WELCOME

USING THIS GUIDE

This Guide is written with the assumption that you know how to

work in the Microsoft Windows environment. Please refer to your

Windows documentation if you have questions about how to use

dialog boxes, menu commands, scroll bars, drag and drop

functionality, shortcut menus, and so on.

We also assume you are familiar with your scanner and its supporting

software, and that the scanner is installed and working correctly before

it is setup with OmniPage SE. Please refer to the scanner’s own

documentation as necessary.

The following conventions are used in this Guide:

Bold Introduces new terms and presents sub-headings.

Italic Names sections in this Guide (unless otherwise stated,

the section is located in the same chapter as the

reference).

Names the main buttons used in automatic processing:

Start, Stop, Finish, Additional.

Non-serif Presents file names: sample.tif

Note Presents an item of additional information.

Tip Presentsideasforusingprogramfeaturestoaccomplish

specific tasks.

OMNIPAGE SE USER’SGUIDE ix

GETTING ONLINE HELP

In addition to using this Guide, you can use OmniPage SE’s online

Help to learn about features, settings, and procedures. Online Help is

available after you install OmniPage SE.

Online HTML Help

Open OmniPage SE’s online Help at its top level by choosing

OmniPage SE Help Topics at the top of the Help menu. This allows

you to see topics arranged in a Table of Contents, search an

alphabetical list of keywords or make full-text searches through the

topics. Other items in the Help menu provide access to useful topics

or web pages.

Press F1 as you are working with the program to see an online help

topic relating to the current screen area, dialog box or warning

message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window

about a particular OmniPage SE menu item, toolbar button, screen

area or dialog box, in the following ways:

Click the Help button in the Standard toolbar to get the help icon.

Click thison any item onthe desktop outsidea dialog box or warning

message.

Press Shift + F1 to get the same help icon.

Click the question mark button in the upper right corner of a dialog

box and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button,

or a help text. Click the button or the text to get information on the

dialog or message box.

Click anywhere to remove a context-sensitive popup Help window.

xWELCOME

Tech Notes

ScanSoft’s web site at www.scansoft.com contains Tech Notes on

commonly reported issues using OmniPage SE. Web pages may also

offer assistance on the installation process and troubleshooting.

Glossary

This Guide does not include a glossary. The online Help has a

comprehensive glossary, with its own alphabetical index and a table of

contents. Please consult it if you want to find the meaning of a term

used in this Guide or in the program.

OMNIPAGE SE

The product you have is a Special Edition of the world-renown

OmniPage ProTM software. This edition has been developed for

distribution by selected scanner manufacturers and contains a subset

of the features of the OmniPage Pro 11 product. This Guide and the

online Help describe the features of the full product, using an SE icon

to document the differences between the two products.

If you find the additional features of the professional product would

be of benefit to you, you can use online facilities to upgrade your

Special Edition to OmniPage Pro 11.

This manual suits for next models

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