ScanSoft WorkCentre M118 User manual

LEGAL NOTICES

The software described in this book is furnished under license and may be used or copied only

in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or

implied, including but not limited to the implied warranties of merchantability or fitness for a

particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft

reserves the right to revise this publication and to make changes from time to time in the

content hereof without obligation of ScanSoft to notify any person of such revision or

changes.

TRADEMARKS AND CREDITS

ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page and Direct

OCR are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or

other countries.

All other company names or product names referenced herein may be the trademarks of their

respective holders.

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA 01960

U.S.A.

ScanSoft Belgium BVBA

Guldensporenpark 32

BE-9820 Merelbeke

Belgium

Part Number 58-281201-00A

OmniPage SE User’s Guideiii

CONTENTS

1WELCOME 7

Using this Guide 8

Getting online Help 9

Online HTML Help 9

Context-Sensitive Help 9

Tech Notes 10

Glossary 10

OmniPage SE 10

1INSTALLATION AND SETUP 11

System requirements 12

Installing OmniPage SE 13

Setting up your scanner with OmniPage SE 14

How to start the program 16

Registering your software 17

New features in OmniPage Pro 12 17

OmniPage SE and OmniPage Pro 12 19

2INTRODUCTION 21

What is optical character recognition 22

OmniPage SE’s OCR capabilities 22

Documents in OmniPage SE 23

Basic processing steps 23

The OmniPage Desktop 24

The Menu bar 25

iv Contents

The Toolbars 25

The Image Panel 26

The Text Editor 26

The OmniPage Toolbox 27

Managing documents 28

Thumbnails 28

Document Manager 29

Customizing Document Manager columns 30

Deleting pages from a document 30

Printing a document 31

Closing a document 31

OmniPage Documents 31

Why save to OPD 32

How to save to OPD 32

Settings 33

3PROCESSING DOCUMENTS 35

Quick Start Guide 36

Loading and recognizing sample image files 36

Scanning and recognizing a single page 36

Processing overview 38

Automatic processing 40

Stopping and restarting automatic processing 41

Manual processing 42

Combined processing 43

Processing with the OCR Wizard 45

Processing from other applications 46

How to set up Direct OCR 47

How to use Direct OCR 47

How to use OmniPage SE with PaperPort 48

Processing with Schedule OCR 49

OmniPage SE User’s Guide v

Defining the source of page images 50

Input from image files 50

Input from scanner 51

Scanning with an ADF 52

Scanning without an ADF 53

Describing the layout of the document 53

Zones and backgrounds 55

Automatic zoning 55

Manual zoning 56

Zone types and properties 57

Working with zones 59

Table grids in the image 61

Using zone templates 63

4PROOFING AND EDITING 65

The editor display and views 66

Proofreading OCR results 67

Verifying text 68

User dictionaries 70

Training 71

Manual training 71

IntelliTrain 72

Training files 73

Text and image editing 74

On-the-fly editing 76

Reading text aloud 77

5SAVING AND EXPORTING 79

Saving original images 80

Saving recognition results 81

Saving a document as you work 82

vi Contents

Selecting a formatting level 83

Selecting advanced saving options 84

Saving to PDF 86

Copying pages to Clipboard 86

Sending pages by mail 87

6TECHNICAL INFORMATION 89

Troubleshooting 90

Solutions to try first 90

Testing OmniPage SE 91

Increasing memory resources 92

Increasing disk space 92

Text does not get recognized properly 93

Problems with fax recognition 94

System or performance problems during OCR 94

ODMA support 95

Advanced features in Schedule OCR 95

Supported file types 96

File types for opening and saving images 96

File types for saving recognition results 97

Uninstalling the software 98

OmniPageSEUser’sGuide 7

Welcome

WelcometoOmniPage®SE, and thank you for using our software! The

following documentationhas been provided to help youget started and

give you anoverview of the program.

ThisUser’sGuide

This guide introduces you to using OmniPage SE (Special Edition). It

includes installationand setup instructions, a description ofthe

program’s commandsand working areas, task-oriented instructions, ways

to customize andcontrol processing, andtechnical information. The

guide ispresented inPDFformat, allowing you touse hyperlink jumps

oncross-references andother navigation toolsin your PDFviewer.

Online Help

OmniPage SE’s online Help containsinformation onfeatures, settings,

and procedures. The online Help is provided as HTML help, andhas

been designed for quick and easy information retrieval. Comprehensive

context-sensitive help aims to provide just enough assistance to letyou

keep working without delay. See “GettingonlineHelp”on page9.

ReadmeFile

The Readme filecontains last-minute information about the software.

Please readit before usingOmniPage SE. Toopen this HTMLfile,

choose Readmein the OmniPage SE Installer or afterwards in theHelp

menu.

Scanning and other information

ScanSoft’s web siteat www.scansoft.comprovides timely informationon

the program. The Scanner Guide contains up-dated information about

supported scanners and related issues; ScanSoft tests the 25 most widely

used scanner models. Access ScanSoft’s web site from the OmniPage SE

Installer or afterwards from the Help menu.

8Welcome

Using this Guide

This guide is written with the assumption that you know how to work in

the Microsoft Windows environment. Please refer to your Windows

documentation if you have questions about how to use dialog boxes,

menu commands, scroll bars, drag and drop functionality, shortcut

menus, and so on.

We also assume you are familiar with your scanner and its supporting

software, and that the scanner is installed and working correctly before it

is setup with OmniPage SE. Please refer to the scanner’s own

documentation as necessary.

The following conventions are used in this guide:

Bold Introduces new terms and presents sub-headings.

Italic Names topics in the online Help system.

Presents longer option texts in dialog boxes.

Non-serif Presents file names: sample.tif

A note presents an item of additional information.

A tip presents ideas for using program features to

accomplish specific tasks.

This icon denotes a difference between this Special

Edition of OmniPage and OmniPage Pro 12.

(See “OmniPage SE”on page 10.)

OmniPageSEUser’sGuide 9

Getting online Help

In addition to using this guide, you can use OmniPage SE’s online Help

to learn aboutfeatures, settings, and procedures. Online Helpis available

after you install OmniPage SE.

Online HTML Help

Open OmniPage SE’s online Help at its top level by choosing Help

Topics at the top of the Help menu. This allows you to see topics

arranged in a Table of Contents, search an alphabetical list of keywords

or make full-text searches through the topics. Other items in the Help

menu provide access to useful topics or web pages.

Press F1 as you are working with the program to see an online help topic

relating to the current screen area, dialog box or warning message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window about a

particular OmniPage SE menu item, toolbar button, screen area or dialog

box, in the following ways:

Click the Help tool in the Standard toolbar to get the help icon. Click

this on any item on the desktop outside a dialog box or warning message.

Press Shift + F1 to get the same help icon. Use Shift + F1 to get context-

sensitive help for shortcut menu items.

Click the question mark button in the upper right corner of a dialog box

and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button, or a

help text. Click the button or the text to get information on the dialog or

message box.

Click anywhere to remove a context-sensitive popup Help window.

10 Welcome

TechNotes

Commonly reported issues usingOmniPage®are presented on

ScanSoft’s web siteat www.scansoft.com. Web pages mayalso offer

assistance on the installation process and troubleshooting.

Glossary

This guide does not include a glossary. The online Help has a

comprehensive glossary, with its own alphabetical index and a table of

contents. Please consult it if you want to find the meaning of a term used

in this guide or in the program.

OmniPage SE

This is a special edition of the world-renowned OmniPage Pro®software.

It has been developed for distribution by selected scanner manufacturers

and contains a subset of the features of OmniPage Pro 12. The Guide

and online Help describe the features of the full product, using an SE

icon to document the differences between the two.

If you find the additional features ofthe professional productwould be of

benefit to you, you can use online facilities to upgrade your OmniPage

Special Edition 2.0 to the latest OmniPage Pro.

See “OmniPage SE and OmniPage Pro 12”on page 19.

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