ScanSoft SCANSOFT PAPERPORT 5.0 User manual

PaperPort Getting

Started Guide

This guide tells you how to quickly start using some of the main

PaperPort software features. You’ll learn how to:

• View items in two ways

• File items into folders

• Stack items

• Send items to other applications by using the Link Bar

• Convert an image to text

• Use a function key to scan and fax

• Scan an item directly to your e-mail

• Adjust a picture automatically

• Adjust and enhance a picture yourself

• Add annotations to a page

• Find items

While this brief guide is enough to get you started, see the

PaperPort

User’s Guide

and the PaperPort Help for more information about

PaperPort features. You can display these sources of information by

choosing PaperPort User’s Guide or PaperPort Help from the Visioneer

menu (located on the menu bar on the Macintosh desktop).

▼

TIP:

You can directly access Visioneer’s Web site for information and

support. If you have Netscape Navigator and an Internet provider

software on your computer, choose Go to PaperPort on the Web

from the Visioneer menu. Otherwise, ﬁnd PaperPort information at

http://www.visioneer.com.

PaperPort Getting Started Guide

IEWING

TEMS

AYS

With the PaperPort software, you can view an item in two ways: on the

PaperPort Desktop or in the Page Viewer. The PaperPort Desktop

displays thumbnails of your items after you scan or display them on the

PaperPort Desktop. It also provides an easy way to ﬁle items into

different folders and navigate between the folders. The Page Viewer

displays a close-up view of an item so that it is readable on the screen;

it also lets you adjust and edit the quality and color of the image, and

add annotations to a page.

To display items on the PaperPort Desktop:

• Scan an item directly to the PaperPort Desktop or double-click the

PaperPort Desktop

application icon.

View by Icon.

View by List.

The number of

PaperPort items

contained in the

selected folder and

displayed on the

PaperPort Desktop.

PageNavigator

of a stack.

Navigation pop-up

menu.

The

PaperPort

items in the

location

named in the

Navigation

pop-up menu

appear in this

area.

The total

number of

items in the

selected folder.

The Folder directory

displays all folders

included in the

location named in

the Navigation pop-

up menu.

Favorite Folders.

These aliases

always appear on

the PaperPort

Desktop. Navigation pane Thumbnail item Stack

Size of

selected

item.

Viewing Items in Two Ways

The left side of the PaperPort Desktop provides a Navigation pane.

You use the Navigation pop-up menu and Folder directory to navigate to

different locations on your Macintosh computer, such as a folder or disk,

in the same way you navigate through the hierarchy of folders on your

Macintosh computer when using a directory dialog to save or open a ﬁle.

To display an item in the Page Viewer:

• Double-click a thumbnail item on the PaperPort Desktop or double-

click a PaperPort Page Viewer ﬁle on your Macintosh desktop.

The left side of the Page Viewer window provides Annotation tools that

you can use to add a note or highlight information. You can open

multiple Page Viewer windows at the same time.

Magnifies the page

(zoom in).

Name of the item

you are viewing.

Reduces the page

(zoom out). The Page Navigator displays the previous or next page of a

multipage item (stack) when you click the left or right arrow.

Page magnification

The Annotation tools

are for adding notes,

highlighting areas, or

selecting a section.

PaperPort Getting Started Guide

ILING

TEMS

INTO

OLDERS

The PaperPort software provides a great way to get your ﬁles organized

and keep them that way. You can save items into separate folders that are

like ordinary manila ﬁle folders, except that they are electronic. You can

also add Favorite Folders—folders that always appear on the PaperPort

Desktop and make it easy to ﬁle and retrieve information.

To navigate and display PaperPort items:

1. Select a location from the Navigation pop-up menu in the

Navigation pane, such as a folder or disk. Below the pop-up menu,

a list (directory) of the folders contained in the location named in the

pop-up menu appears.

2. To go to a higher-level directory, choose an item at a higher level in

the pop-up menu. To go to a lower-level directory, double-click a

folder in the Folder directory. The PaperPort items contained in the

location named in the Navigation pop-up menu appear on the right

side of the PaperPort Desktop.

Navigation pop-up

menu. The current

location.

Folder directory.

Double-click a folder to

work down through the

hierarchy of folders.

The pop-up menu lets you navigate up

through the hierarchy of folders on your

Macintosh computer.

The folders in the Folder directory are a

direct reflection of the folders on your

Macintosh.

A Favorite Folder is an alias that represents

an actual folder on your Macintosh

computer.

Favorite Folders

Filing Items into Folders

To ﬁle items into a folder:

1. On the PaperPort Desktop, use the Navigation pane to navigate to

the location containing the item you want to ﬁle. The item appears

on the PaperPort Desktop.

2. Drag the item into the folder in which you want to ﬁle the item.

Shift-click to select multiple items. The following ﬁgure shows an

item dragged to a Favorite Folder, but you can drag to any folder

displayed in the Navigation pane.

▼

TIP:

You can also ﬁle items by dragging them from the Macintosh

desktop into a folder on the PaperPort Desktop, or from the PaperPort

Desktop into a folder on the Macintosh desktop.

Name of the location

containing the item you

want to file.

Navigation pane

Drag the item into the

folder in which you want

to file the item. Shift-click

to select multiple items.

In this example, a

document is filed into a

Favorite Folder.

PaperPort Getting Started Guide

To add Favorite Folders:

1. From the Navigation pane, navigate to the folder that you want to

add as a Favorite Folder. The folder is opened and its name appears in

the Navigation pop-up menu.

2. From the

File

menu, choose

Add

folder

to Favorites

, where

folder

the name of the opened folder. The opened folder name appears in

the list of Favorite Folders.

▼

TIP:

To ﬁnd the location on your Macintosh computer of the folder

represented by a Favorite Folder or the location of any other item on

the PaperPort Desktop, select a folder or item and choose Locate in

Finder from the File menu.

To create new folders for ﬁling items:

1. From the Navigation pane, navigate to the location where you want

to create a new folder. The folder name appears in the Navigation

pop-up menu.

2. From the

File

menu, choose

New Folder

. A dialog box appears

asking you to name the folder.

3. Type a name for the folder that you want to create.

4. Select the

Add to Favorites

checkbox if you want the new folder to

be added as a Favorite Folder.

5. Click

Create

. The new folder is selected as the current folder in the

Navigation pop-up menu. If you selected Add to Favorites, the folder

also appears in the list of Favorite Folders.

Stacking Items

TACKING

TEMS

With the PaperPort software you can electronically organize items into stacks

in much the same way that you do with paper items on your desk. A stack is a

PaperPort item with multiple pages.

To create a stack:

1. On the PaperPort Desktop, select the item or items that you want to

stack. It can be a page or another stack.

When you select multiple items to stack, PaperPort stacks them in

the order in which they were selected. The item that you want to be

placed on top of the stack should be selected ﬁrst.

2. Drag and drop the item onto the target item.

As you drag the selected item over the target item, the target item is

highlighted. Drop the item now. A new stack receives the title of the

item on the bottom of the stack. (If you drag a stack onto a single

page, the stack keeps the stack name.)

3. To move between pages in a stack, click the right and left arrow of the

Page Navigator, or from the

View

menu, choose

Go to Page

First

Page

Last Page

. (For a large stack, Go

to Page is the quickest way to display a page.) You can move between

pages of a stack on the PaperPort Desktop or in the Page Viewer.

Click the arrows of the Page Navigator to

move between pages in a stack.

PaperPort Getting Started Guide

ENDING

TEMS

THER

PPLICATIONS

SING

THE

INK

The PaperPort software is designed to work with—or link to—other

types of applications. One way to send items on your computer to other

applications is by using the Link Bar. The Link Bar is a small, separate

application that automatically starts every time you start your Macintosh

computer. The Link Bar automatically displays link icons for applications

installed on your computer and supported by the PaperPort software,

such as your printer (to make photocopies), electronic fax, e-mail, image

editing, and word processing applications.The following ﬁgure shows the

Link Bar with a variety of link icons.

You can add other links to the Link Bar and change link application

preferences by choosing Preferences from the Visioneer menu. For more

information, see the

PaperPort User’s Guide

and PaperPort Help. To use

the Link Bar, you do not need to ﬁrst start the PaperPort Desktop or the

Page Viewer applications. Instead, you can either click the Link Bar, press

the F12 function key, or choose Show Link Bar from the Visioneer menu.

For an example of how to use the Link Bar to convert an image to text,

see the next section.

Photocopy

link Electronic

Fax link

A word processing link works

with the OCR software provided

with the PaperPort software.

E-Mail link

Click these arrows to scroll

the link icons if all links are

not visible.

Drag this

corner of the

Link Bar to

resize it.

Displays the application

that is currently selected

as the ScanDirect target

application.

Image Editor

link

Converting an Image to Text

ONVERTING

MAGE

EXT

A PaperPort item is an image. Even the text in a scanned document is

simply an image of text; you cannot edit the text as you would in a word

processing document. However, by working with optical character

recognition (OCR) software, you can covert a text image into editable

text. You can use the PaperPort software and its supplied OCR software

along with any supported text-based application, such as a word

processing or spreadsheet application installed on your Macintosh

computer, to process an item and open it in the selected application.

To convert an item using a word processing link icon:

1. Select the item on the PaperPort Desktop or open the item in the

Page Viewer.

2. Click a text link, such as a word processing link, on the Link Bar.

A progress gauge appears as the item is processed. After processing is

completed, a new converted item opens in the word processing

application. The following ﬁgure shows a document opened in

ClarisWorks.

Select an item and then click a word processing icon,

or from the PaperPort Desktop, drag the item to the

link on the Link Bar.

Now you can edit the

text by using your word

processor. After you

complete your changes,

make sure you save the

file.

PaperPort Getting Started Guide

▼

TIP:

You can also send an item to a word processing application by

choosing Links from the File menu, and then choosing the word

processing application link that you want to use.

SING

UNCTION

CAN

AND

With the ScanDirect F8 Fax function key, you can send a scanned item to

your fax software by just pressing one key. To scan and fax, your computer

must have a fax modem and fax software installed.

To use the ScanDirect Fax function key:

1. Press the F8 key.

2. Insert the item into the scanner. The scanner scans the item, and then

the PaperPort software converts it to a compatible format for the fax

application. The fax application starts.

3. Use your electronic fax software as you usually do. For example, you

will probably be asked to address the fax and add a message.

▼TIP: You can also scan directly to your fax software by choosing Fax as

the target application from the ScanDirect To menu or in the Scan

Settings dialog box.

SCANNING AN ITEM DIRECTLY TO YOUR E-MAIL

When you send an item using an e-mail link, the PaperPort software starts the

e-mail application, creates a new e-mail message, and automatically attaches

the item to the message.

▼TIP: To obtain the smallest ﬁle size for a scanned text item (and

therefore decrease the time it takes to send the item as an e-mail

message), scan documents using the Filing Articles mode.

This manual suits for next models

Table of contents

Other ScanSoft Software manuals

ScanSoft

ScanSoft PDF CONVERTER STANDARD 3 - GUIDE User manual

ScanSoft

ScanSoft SCANSOFT PAPERPORT 3.6 User manual

ScanSoft

ScanSoft OMNIPAGE PRO 11 User manual

ScanSoft

ScanSoft PDF CREATE! 3 User manual

ScanSoft

ScanSoft OMNIPAGE PRO 10 User manual

ScanSoft

ScanSoft PDF CREATE! 3-HELP Reference guide

ScanSoft

ScanSoft PAPERPORT 10 User manual

ScanSoft

ScanSoft DRAGON NATURALLYSPEAKING STANDARD 6 User manual

ScanSoft

ScanSoft PDF CONVERTER PROFESSIONAL 3 User manual

ScanSoft

ScanSoft PaperPort 10SE User manual

ScanSoft

ScanSoft WORKING WITH PAPERPORT 7 AND PAPERPORT DELUXE 7 FOR... User manual

ScanSoft

ScanSoft WorkCentre M118 User manual

ScanSoft

ScanSoft ICD-BP150VTP - Ic Recorder User manual

ScanSoft

ScanSoft SCANSOFT WORKING WITH PAPERPORT 6.0 User manual

ScanSoft

ScanSoft PAPERPORT 9 User manual

ScanSoft

ScanSoft SCANSOFT PAPERPORT 1.1 User manual

ScanSoft

ScanSoft PDFCREATE 2 User manual

ScanSoft

ScanSoft TEXTBRIDGE PRO-MILLENIUM User manual

ScanSoft

ScanSoft PDF CONVERTER 2 FOR MICROSOFT WORD User manual

ScanSoft

ScanSoft KAI S PHOTO SOAP 2 User manual

ScanSoft

ScanSoft ICD-BP150VTP - Ic Recorder User manual

ScanSoft

ScanSoft OMNIPAGE 15 User manual

ScanSoft

ScanSoft TEXTBRIDGE PRO 11 User manual

ScanSoft

ScanSoft DRAGON NATURALLYSPEAKING 8 User manual

Popular Software manuals by other brands

COMPRO

COMPRO COMPROFM manual

Muratec

Muratec OFFICEBRIDGE ONLINE user guide

Oracle

Oracle Contact Center Anywhere 8.1 installation guide

Adobe

Adobe 65007312 - Photoshop Lightroom Programmer's guide

Avaya

Avaya NULL One-X for RIM Blackberry user guide

HP ProLiant BL420c user guide

PS Audio

PS Audio PowerPlay Programming manual

Brady

Brady LOCKOUT PRO 3.0 Administrator's guide

Avaya

Avaya Interaction Center user guide

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Guide book

Novell

Novell GROUPWISE 8 - INTERNET AGENT manual

Oracle

Oracle Application 9i Configuration guide

Acer

Acer RDM user guide

Canon

Canon Vixia HF21 instruction manual

Canon

Canon ZR950 instruction manual

Samsung

Samsung Auto Backup user manual

Polycom

Polycom Vortex EF2201 Application note

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c user manual