ScanSoft OMNIPAGE PRO 11 User manual

LEGAL NOTICES

transmitted, transcribed, reproduced, stored in any retrieval system or translated into any

language or computer language in any form or by any means, mechanical, electronic,

magnetic, optical, chemical, manual, or otherwise, without prior written consent from the

Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.

Printed in the United States of America and in the United Kingdom.

The software described in this book is furnished under license and may be used or copied only

in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or

implied, including but not limited to the implied warranties of merchantability or fitness for a

particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft

reserves the right to revise this publication and to make changes from time to time in the

content hereof without obligation of ScanSoft to notify any person of such revision or

changes.

TRADEMARKS AND CREDITS

ScanSoft, OmniPage, OmniPage Pro, PaperPort, Pagis, True Page, DirectOCR, AutoOCR, OCR

Proofreader are registered trademarks or trademarks of ScanSoft, Inc., in the United States

and/or other countries.

All other trademarks and tradenames are hereby recognized and may be registered to their

respective holders.

ScanSoft, Inc.

ScanSoft, Inc.ScanSoft, Inc.

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA USA 01960

Part Number 50-28001-00A

MANUAL OMNIPAGE PRO iii

CONTENTS

WELCOME VII

Using this manual viii

Getting online help ix

Online HTML Help ix

Context-Sensitive Help ix

Tech Notes x

Glossary x

NSTALLATION AND SETUP 11

System requirements 12

Installing OmniPage Pro 13

Setting up your scanner with OmniPage Pro 14

How to start the program 16

Registering your software 17

New features in OmniPage Pro 11 18

NTRODUCTION 19

What is optical character recognition 20

OmniPage Pro’s OCR capabilities 20

Documents in OmniPage Pro 21

Basic processing steps 21

The OmniPage Pro desktop 22

The Standard toolbar 23

The Menu bar 23

The Image toolbar 24

iv CONTENTS

The Formatting toolbar 24

The OmniPage Toolbox 25

Managing documents 26

Thumbnail view 26

Detail view 27

Customizing columns in Detail view 28

Deleting pages from a document 28

Printing a document 28

Closing a document 29

OmniPage Documents 29

Why save to OPD 30

How to save to ODP 30

Settings 31

UTORIAL: PROCESSING DOCUMENTS 33

Quick Start Guide 34

Loading and recognizing sample image files 34

Scanning and recognizing a single page 34

Processing documents using the OCR Wizard 37

Processing documents automatically 40

Command buttons 41

Processing documents manually 42

Processing a document automatically and

finishing it manually 44

Processing from other applications 45

How to set up Direct OCR 45

How to use Direct OCR 45

How to use OmniPage Pro 11 with your

PaperPort software 46

Processing documents with Schedule OCR 47

Defining the source of page images 48

MANUAL OMNIPAGE PRO v

Input from image files 48

Input from scanner 49

Scanning with an ADF 50

Scanning long documents without an ADF 51

Describing the layout of the document 51

Manual zoning 53

Working with zones 53

Zone properties 54

Table grids in the image 56

Using zone templates 57

4 P

ROOFING AND EDITING 59

Proofreading ocr results 60

Checking recognized text against original 61

User dictionaries 62

IntelliTrain 63

The editor display and views 66

Text and image editing 67

Reading text aloud 68

Page outline 70

5 S

AVING AND EXPORTING 71

Preparing recognition results for export 72

Saving to file 73

Saving original images 73

Saving recognition results 74

Saving a document as you work 75

Copying a document to the Clipboard 76

Sending a document as a mail attachment 77

vi CONTENTS

6 T

ECHNICAL INFORMATION 79

Troubleshooting 80

Solutions to try first 80

Testing OmniPage Pro 81

Low memory problems 82

Low disk space problems 82

Supported file types 83

File types for opening and saving images 83

File types for saving recognition results 84

Saving to PDF 85

OCR problems 86

Text does not get recognized properly 86

Problems with fax recognition 87

System or performance problems during OCR 87

Uninstalling the software 88

MANUAL OMNIPAGE PRO vii

Welcome

Welcome to OmniPage Pro 11, and thank you for using our software!

The following documentation has been provided to help you get

started and give you an overview of the program.

This User’s Manual

This manual introduces you to using OmniPage Pro 11. It includes

installation and setup instructions, a description of the program’s

commands and working areas, task-oriented instructions, ways to

customize and control processing, and technical information.

Online Help

OmniPage Pro’s online Help contains information on features,

settings, and procedures. The online Help is provided as HTML help,

and has been designed for quick and easy information retrieval.

Comprehensive context-sensitive help aims to provide just enough

assistance to let you keep working without delay. Please see the section

Getting online Help.

Readme File

The Readme file contains last-minute information about the software.

Please read it before using OmniPage Pro. To open this HTML file,

choose Readme in the OmniPage Pro Installer or afterwards in the

Help menu.

Scanning and other information

ScanSoft’s web site at www.scansoft.com provides timely information

on the program. The Scanner Guide contains up-dated information

about supported scanners and related issues. Access ScanSoft’s web site

from the OmniPage Pro Installer or afterwards from the Help menu.

viii WELCOME

USING THIS MANUAL

This manual is written with the assumption that you know how to

work in the Microsoft Windows environment. Please refer to your

Windows documentation if you have questions about how to use

dialog boxes, menu commands, scroll bars, drag and drop

functionality, shortcut menus, and so on.

We also assume you are familiar with your scanner and its supporting

software, and that the scanner is installed and working correctly before

it is setup with OmniPage Pro 11. Please refer to the scanner’s own

documentation as necessary.

The following conventions are used in this manual:

Bold Introduces new terms and presents sub-headings.

Italic Names sections in this manual (unless otherwise stated,

the section is located in the same chapter as the

reference).

Names the main buttons used in automatic processing:

Start, Stop, Finish, Additional.

Non-serif Presents file names: sample.tif

Note

Presents an item of additional information.

Tip

Presents ideas for using program features to accomplish

specific tasks.

MANUAL OMNIPAGE PRO ix

GETTING ONLINE HELP

In addition to using this manual, you can use OmniPage Pro’s online

Help to learn about features, settings, and procedures. Online Help is

available after you install OmniPage Pro.

Online HTML Help

Open OmniPage Pro’s online Help at its top level by choosing

OmniPage Pro Help Topics at the top of the Help menu. This allows

you to see topics arranged in a Table of Contents, search an

alphabetical list of keywords or make full-text searches through the

topics. Other items in the Help menu provide access to useful topics

or web pages.

Press F1 as you are working with the program to see an online help

topic relating to the current screen area, dialog box or warning

message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window

about a particular OmniPage Pro menu item, toolbar button, screen

area or dialog box, in the following ways:

Click the Help button in the Standard toolbar to get the help icon.

Click this on any item on the desktop outside a dialog box or warning

message.

Press Shift + F1 to get the same help icon.

Click the question mark button in the upper right corner of a dialog

box and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button,

or a help text. Click the button or the text to get information on the

dialog or message box.

Click anywhere to remove a context-sensitive popup Help window.

xWELCOME

Tech Notes

ScanSoft’s web site at www.scansoft.com contains Tech Notes on

commonly reported issues using OmniPage Pro 11. Web pages may

also offer assistance on the installation process and troubleshooting.

Glossary

This manual does not include a glossary. The online Help has a

comprehensive glossary, with its own alphabetical index and a table of

contents. Please consult it if you want to find the meaning of a term

used in this Manual or in the program.

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