ScanSoft OmniPage PRO 12 User manual

LEGAL NOTICES

transmitted, transcribed, reproduced, stored in any retrieval system or translated into any

language or computer language in any form or by any means, mechanical, electronic,

magnetic, optical, chemical, manual, or otherwise, without prior written consent from

ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United

States of America and in the Netherlands.

The software described in this book is furnished under license and may be used or copied only

in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or

implied, including but not limited to the implied warranties of merchantability or fitness for a

particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft

reserves the right to revise this publication and to make changes from time to time in the

content hereof without obligation of ScanSoft to notify any person of such revision or

changes.

TRADEMARKS AND CREDITS

ScanSoft, OmniPage, OmniPage Pro, PaperPort, Pagis, True Page and Direct OCR are registered

trademarks or trademarks of ScanSoft, Inc., in the United States and/or other countries.

All other company names or product names referenced herein may be the trademarks of their

respective holders.

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA 01960

U.S.A.

ScanSoft Belgium BVBA

Guldensporenpark 32

BE-9820 Merelbeke

Belgium

Part Number 50-281201-00A

OmniPage Pro User’s Guide iii

CONTENTS

WELCOME 7

Using this Guide 8

Getting online Help 9

Online HTML Help 9

Context-Sensitive Help 9

Tech Notes 10

Glossary 10

1INSTALLATION AND SETUP 11

System requirements 12

Installing OmniPage Pro 13

Setting up your scanner with OmniPage Pro 14

How to start the program 16

Registering your software 17

New features in OmniPage Pro 12 17

2INTRODUCTION 19

What is optical character recognition 20

OmniPage Pro’s OCR capabilities 20

Documents in OmniPage Pro 21

Basic processing steps 21

The OmniPage Desktop 22

The Menu bar 23

The Toolbars 23

The Image Panel 24

iv Contents

The Text Editor 24

The OmniPage Toolbox 25

Managing documents 26

Thumbnails 26

Document Manager 27

Customizing Document Manager columns 28

Deleting pages from a document 28

Printing a document 29

Closing a document 29

OmniPage Documents 29

Why save to OPD 30

How to save to OPD 30

Settings 31

3PROCESSING DOCUMENTS 33

Quick Start Guide 34

Loading and recognizing sample image files 34

Scanning and recognizing a single page 34

Processing overview 36

Automatic processing 38

Stopping and restarting automatic processing 39

Manual processing 40

Combined processing 41

Processing with the OCR Wizard 43

Processing from other applications 45

How to set up Direct OCR 45

How to use Direct OCR 45

How to use OmniPage Pro with PaperPort 46

Processing with Schedule OCR 47

Defining the source of page images 48

Input from image files 48

OmniPage Pro User’s Guide v

Input from scanner 49

Scanning with an ADF 50

Scanning without an ADF 51

Describing the layout of the document 51

Zones and backgrounds 53

Automatic zoning 53

Manual zoning 54

Zone types and properties 55

Working with zones 57

Table grids in the image 59

Using zone templates 61

4PROOFING AND EDITING 63

The editor display and views 64

Proofreading OCR results 65

Verifying text 66

User dictionaries 68

Training 69

Manual training 69

IntelliTrain 70

Training files 71

Text and image editing 72

On-the-fly editing 74

Reading text aloud 75

vi Contents

5SAVING AND EXPORTING 77

Saving original images 78

Saving recognition results 79

Saving a document as you work 80

Selecting a formatting level 81

Selecting advanced saving options 82

Saving to PDF 84

Copying pages to Clipboard 84

Sending pages by mail 85

6TECHNICAL INFORMATION 87

Troubleshooting 88

Solutions to try first 88

Testing OmniPage Pro 89

Increasing memory resources 90

Increasing disk space 90

Text does not get recognized properly 91

Problems with fax recognition 92

System or performance problems during OCR 92

ODMA support 93

Advanced features in Schedule OCR 93

Supported file types 94

File types for opening and saving images 94

File types for saving recognition results 95

Uninstalling the software 96

INDEX 97

OmniPage ProUser’s Guide 7

Welcome

Welcome to OmniPage Pro®, and thank you for using our software! The

following documentationhas been provided to help youget started and

give you anoverview of the program.

ThisUser’sGuide

This guide introduces you to using OmniPage Pro 12. Itincludes

installationand setup instructions, a description ofthe program’s

commands and workingareas, task-oriented instructions, ways to

customize and control processing, and technicalinformation. The guide

is presentedin PDF format, allowing youto usehyperlink jumpson

cross-referencesandother navigation toolsinyourPDFviewer.

Online Help

OmniPage Pro’s online Help containsinformation onfeatures, settings,

and procedures. The online Help is provided as HTML help, andhas

been designed for quick and easy information retrieval. Comprehensive

context-sensitive help aims to provide just enough assistance to letyou

keep working without delay.See“Getting online Help” onpage 9.

ReadmeFile

TheReadmefile containslast-minute information about the software.

Please readit beforeusingOmniPage Pro. Toopen this HTMLfile,

chooseReadme in the OmniPage Pro Installer or afterwards inthe Help

menu.

Scanning and other information

ScanSoft’sweb site at www.scansoft.com providestimelyinformation on

the program. The Scanner Guide contains up-dated information about

supported scanners and related issues; ScanSoft tests the 25 most widely

used scanner models. Access ScanSoft’s web site from the OmniPage Pro

Installer or afterwards from the Help menu.

8Welcome

Using this Guide

This guide is written with the assumption that you know how to work in

the Microsoft Windows environment. Please refer to your Windows

documentation if you have questions about how to use dialog boxes,

menu commands, scroll bars, drag and drop functionality, shortcut

menus, and so on.

We also assume you are familiar with your scanner and its supporting

software, and that the scanner is installed and working correctly before it

is setup with OmniPage Pro 12. Please refer to the scanner’s own

documentation as necessary.

The following conventions are used in this guide:

Bold Introduces new terms and presents sub-headings.

Italic Names topics in the online Help system.

Presents longer option texts in dialog boxes.

Non-serif Presents file names: sample.tif

A note presents an item of additional information.

A tip presents ideas for using program features to

accomplish specific tasks.

OmniPage Pro User’s Guide 9

Getting online Help

In addition to using this guide, you can use OmniPage Pro’s online Help

to learn about features, settings, and procedures. Online Help is available

after you install OmniPage Pro.

Online HTML Help

Open OmniPage Pro’s online Help at its top level by choosing Help

Topics at the top of the Help menu. This allows you to see topics

arranged in a Table of Contents, search an alphabetical list of keywords or

make full-text searches through the topics. Other items in the Help menu

provide access to useful topics or web pages.

Press F1 as you are working with the program to see an online help topic

relating to the current screen area, dialog box or warning message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window about a

particular OmniPage Pro menu item, toolbar button, screen area or

dialog box, in the following ways:

Click the Help tool in the Standard toolbar to get the help icon. Click

this on any item on the desktop outside a dialog box or warning message.

Press Shift + F1 to get the same help icon. Use Shift + F1 to get context-

sensitive help for shortcut menu items.

Click the question mark button in the upper right corner of a dialog box

and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button, or a

help text. Click the button or the text to get information on the dialog or

message box.

Click anywhere to remove a context-sensitive popup Help window.

10 Welcome

TechNotes

ScanSoft’sweb site at www.scansoft.comcontainsTechNotes on

commonly reported issues using OmniPage Pro 12. Web pages may also

offer assistance on the installation process and troubleshooting.

Glossary

This guide does not include a glossary. The online Help has a

comprehensive glossary, with its own alphabetical index and a table of

contents. Please consult it if you want to find the meaning of a term used

in this guide or in the program.

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