Xerox WorkCentre 7232 Operating manual

Quick Use Guide

WorkCentre 7232/7242

701P46458

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED

means machine needs attention. Depending on the conﬁguration of the machine, some User

Interface screens may vary.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are

either trademarks or registered trademarks of Microsoft Corporation in the United States

and/or other countries.

Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the

United States and other countries.

Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe

Systems Incorporated.

Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of

Apple Computer, Inc., registered in the U.S. and other countries.

HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard

disk. Xerox is not responsible for any direct and indirect damages arising from or caused by

such data loss.Xerox is not responsible for any breakdown of machines due to infection of

computer virus or computer hacking.

manual may not be copied or modiﬁed in whole or part, without the written consent of the

publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome

any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any

procedure on the machine that is not speciﬁ cally described in this manual. Unauthorised

operation can cause faults or accidents.

Xerox is not liable for any problems resulting from unauthorised operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign

Exchange and Foreign Trade of Japan and/or the export control regulations of the United

States.

Xerox and Ethernet are registered trademarks.

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Table of Contents

Control Panel

Setting the Fax Country Code

Banner Sheets 23

Replacing the Toner Cartridges

Paper Tray Settings

Booklet Creation

ID Card Copying

Auditron Setup 19

Simple LAN Faxing

Simple Scan to Mailbox

Billing Meters

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Control Panel

Touch Screen

The touch screen allows you to select all the available programming features. It

also displays fault clearance procedures and general machine information.

All Services Button

Displays the All Services screen on the touch screen.

Features Button

Returns the touch screen to the previous copy, fax, or scan feature screen.

4. Job Status Button

Displays job progress information on the touch screen.

5. Machine Status Button

Displays the current status of the machine on the touch screen.

Copy E-Mail Internet Fax

Fax Network Scanning

Send from Mailbox

Scan to PC

Scan to Mailbox

WorkCentre 7242 23

87 9

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Control Panel

11.

14.

13.

12.

10.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Language

Changes text to an alternative language (when available).

# (Pound)

Indicates the dialing character or designates a group dial number.

Interrupt

Temporarily stops the current copy job to allow a priority job to be run.

Clear

Deletes numeric values or the last digit entered.

Provides password protected access to the Tools used to adjust the defaults

of the machine.

Start

Starts the job.

Stop

Temporarily stops the current job. Follow the message to cancel or resume your

job.

Clear All

If pressed once, resets the default settings and displays the first screen for the

current pathway. If pressed twice, resets all the features to their machine default

settings.

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Paper Tray Settings

Your machine uses a system of programmable settings to manage

the trays and stock. These settings are established by your Machine

Administrator.

Depending on which setting the tray is set to determines whether a

user can change the programmed stock attributes of size, type, and

colour.

Group

Billing Information Tools

Features

System Settings

Machine Information

Touch Common Service Settings.

Faults

Supplies

Paper Tray Settings

Setup and Calibration

Accounting

Authentication and Security

Settings

Scan Mode Settings

Copy Mode Settings

Image Quality Adjustment

Reports

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Paper Tray Settings

The tray information screen will be displayed on the touch screen. If

the tray information is correct, select the Confirm button. Alternatively

change the paper size, paper type, or paper colour by selecting the

corresponding button on the touch screen.

That completes the procedure for loading the paper tray.

Paper Size/

Auto Paper Select

Cancel Confirm

Tray 1

A4 Paper Type/

Color

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Booklet Creation

The Booklet creation feature is switched on from a button

on the Output Format tab.

When Booklet creation is switched on, you need to tell the

machine that your originals are 1-sided or 2-sided. When

you have made your selection you must select Save so

that you can programme any other features you may

require from the control panel.

Switch on Booklet creation by selecting the Output

Format tab, the Booklet Creation button and the Create

Left/Top Bound Booklet button.

Booklet creation enables the production of booklets or multi-

page copies from 1 or 2-sided originals. The machine will

scan your originals and automatically reduce and arrange

the images in the correct sequence on your selected copy

paper so that a booklet is created when the copy set is

folded in half.

Copy Job Assembly

Image Quality Layout Adjustment Output Format

Page Layout

Poster

Covers Transparency Options

Off

Annotations

Off

Booklet Creation

Off

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

Booklet Creation

There are 2 simple rules that must be followed when making

booklets:

First select the tray that contains the paper you want to use.

Always load your documents with the long edge to the left.

Booklet Creation

Off

Create Left/Top Bound

Booklet

Binding Shift

Covers

Divide Output

Output Destination

Last Page on Back Cover

Cancel Save

WorkCentre 7232/7242 WorkCentre 7232/7242

Quick Use Guide

ID Card Copying

Whether needing to copy insurance cards, a driver's license, or

any other form of identification, the ID Card Copying feature

offers a simple and efficient way to save time.

Information on both sides of the ID Card can be copied onto

one side of one sheet of paper, without the need to reload the

paper into the paper or bypass tray.

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