Xerox 220 User manual

Xerox Document Centre

220/230/332/340ST

Companion to Getting Started with

Scanning Services

701P99853

In The USA:

- Calling for Service and ordering Replaceable Units: 1-800-821-2797

- Ordering Supplies: 1-800 822-2200

In Canada:

- Calling for Service: 1-800-939-3769

- Ordering Supplies and Replaceable Units: 1-800-668-0199

Xerox Corporation

Office Document Products/Document Centre Business Unit

800 Phillips Road

Webster, New York 14580

Prepared by:

Xerox Limited Technical Centre

Multinational Professional Services

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1HE

ENGLAND

information now allowed by statutory or judicial law or hereinafter granted, including without

limitation material generated from the software programs that are displayed on the screen such

as icons, screen display looks, etc.

Printed in the United States of America.

Xerox®, Xerox Limited®, and Document Centre® are trademarks of the Xerox Corporation.

Other company trademarks are hereby acknowledged.

Changes are made periodically to this document. Technical updates will be included in

subsequent editions.

As an ENERGY STAR® partner, XeroxCorporation has determined that this productmeets the

ENERGY STAR® guidelines for energy efficiency.

Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product

conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact

to the environment.

Companion to Getting Started with Scanning Services

Table of Contents

1.Introduction and Scanning Overview ........................................................1-1

Scanning Overview...................................................................................................1-4

Scan Templates.........................................................................................................1-6

Overview of Repositories .........................................................................................1-9

2.Set Up Scanning - NetWare .......................................................................2-1

Before You Start .............................................................................................................................2-1

Set Up Options ................................................................................................................................2-2

3.Set Up Scanning - FTP (File Transfer Protocol) ....................................... 3-1

Before You Start .............................................................................................................................3-1

Set Up Options ................................................................................................................................3-2

4. Hints and Tips / Problem Solving .............................................................4-1

Hints and Tips .................................................................................................................................4-1

Installation Considerations........................................................................................4-2

Problem Solving .............................................................................................................................4-4

Error Messages..........................................................................................................4-5

5. Glossary ....................................................................................................5-1

Index .............................................................................................................6-1

Companion to Getting Started with Scanning Services

Companion to Getting Started with Scanning Services Page 1 - 1

1. Introduction

1.Introduction and Scanning

Overview

Introduction

Xerox brings the versatility of network scanning to your

workstation. By combining the power of the Xerox Document

Centre 220/230/332/340ST, CentreWare Internet Services, and

third-party applications, Xerox provides a network scanning

solution for all scanning users.

After the optional Scanning Services kit is installed on the Xerox

Document Centre 220/230/332/340ST, you can select scanning

features, scan documents, and transfer them to a file server. The

document can then be accessed from your workstation or shared

with other users connected to the network, if desired. The document

can be opened by any software application that can view or edit

TIFF/PDF files. For example, Visioneer PaperPort, which is

includedonaCD ROM withyourDC220/230/332/340STwhenyou

purchase the Scanning Services option can view and edit TIFF files.

NOTE The DC 332/340ST supports both PDF and TIFF File Formats.

The PDF image format is a TIFF image enclosed within a PDF

wrapper. The DC220/230ST supports only the TIFF image format.

The scanned image can also be imported into TextBridge Pro for

Optical Character Recognition (OCR) processing.

Page 1 - 2 Companion to Getting Started with Scanning Services

Who Should Use This Guide

This guide is a companion to the Getting Started with Network

Scanning Services guide and is intended to be used by System

Administrators who are setting up network scanning without using

CentreWare Network Scanning Services. CentreWare Network

Scanning Services is intended for use on Windows based

workstations.

There are two other options for setting up scanning services:

Setting up Native Scanning

Setting up Scanning Using CentreWare Internet Services

Both of these set up options require the use of procedures in this

guide. For Setting up Scanning Using CentreWare Internet

Services, you will need to complete some processes here, and then

refer to the Getting Started with Internet Services guide to complete

the set up. All of the procedures for setting up Native Scanning are

included here.

Whether you are setting up Native Scanning or Scanning Using

CentreWareInternetServices, there aretwo optionsforfile transfer.

They are:

Setting Up Scanning - NetWare (NCP)

Setting Up Scanning - FTP (File Transfer Protocol)

Procedures for both of these file transfer options are contained in

this guide.

NOTE If you will be using Xerox’s CentreWare Network Scanning

Services to set up scanning on the DC220/230/332/340ST, refer to

the Getting Started with Network Scanning Services guide now.

To use the procedures in this guide effectively, you must have

experience working in a network environment. You must also have

accesstothenetworkandpossessSupervisor(Administrator)rights.

You may also require documentation provided by network and

client workstation vendors.

Companion to Getting Started with Scanning Services Page 1 - 3

1. Introduction

What to Do Next

To complete the setup of the DC220/230/332/340ST and your

network to enable scanning, perform the following steps.

1. Review the information in the Scanning Overview section of this

chapter. Read the entire overview, including the Overview of

Repositories.

2. Refer to the appropriate chapter of this guide. Choose from:

Set Up Scanning - NetWare. NCP (NetWare Core Protocol)

is available for Ethernet and Token Ring filing to a NetWare

server.

Set Up Scanning - FTP (File Transfer Protocol). FTP is

available for Ethernet and Token Ring (if PCI card installed)

and requires an FTP server running on a server or a

workstation.

3. OPTIONAL: If you are using Xerox CentreWare Internet

Services to perform network scanning, refer to the Getting

Started with Internet Services guide.

Page 1 - 4 Companion to Getting Started with Scanning Services

Scanning Overview

Scanning a document has traditionallyinvolved a dedicated scanner

attached to a single PC. In this environment, a single user at the PC

has access to the scanner. Other users cannot scan documents

without interrupting the person using the scanner and PC. This is

inconvenient and inefficient.

Traditional Scanning

Companion to Getting Started with Scanning Services Page 1 - 5

1. Introduction

Scanning with the DC220/230/332/340ST

Using the DC220/230/332/340ST, multiple users can scan and store

documents without multiple scanning devices. Using the power of

the local areanetwork, multiple users can access the scanner anduse

it to scan their documents.

Scanning with the DC220/230/332/340ST is accomplished through

the use of afile server. The file server is used as a temporary storage

location for the scanned document file. After scanning and storage

on the file server, the file can be manually retrieved by a user at a

network workstation.

NOTE Automatic retrieval of the scanned document to a workstation is

possible using Xerox’s CentreWare Network Scanning Services.

Refer to the Getting Started with Network Scanning Services guide

for more information.

A “dedicated file server”is not required. The DC220/230/332/

340ST can store documents on an existing file server.

Scanning with the DC220/230/332/340ST

File Server

Page 1 - 6 Companion to Getting Started with Scanning Services

To perform network scanning, the DC220/230/332/340ST is

installed on a local area network. The protocol of the local area

network must be NetWare SPX/IPX or TCP/IP. For the user to

retrieve the scanned document file, it must be transferred to a file

server. The scanning and filing of the document are controlled by a

scanning component called a scan template.

Scan Templates

The scan template is essentially a job ticket for the scanned job. The

template is user-programmable, and contains parameters for the

scanned document. The user can program parameters such as one-

sidedortwo-sidedscanning,scannedimage size,and thelocationon

the file server where the file will be stored.

The Default Template

A default scan template (@default.xst) is created during the

installation of the scanning option and is stored on the DC220/230/

332/340ST. It is available for all scanning installations.

It is selected at the DC220/230/332/340ST Control Panel Touch

Screen to begin the scanning process.

NOTE The Native scanning installations described in this guide provide

only the @default.xst template for all scanning users.

In this environment, additional scan templates can easily be created

using only Xerox’s CentreWare Internet Services, or the

CentreWare Template Utility. You MUST refer to the Getting

Started with Internet Services guide to create templates with

Internet Services, or the Getting Started with Network Scanning

Services guide to use the CentreWare Template Utility.

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