Polycom RAS 200I User manual

RAS 200I®

Getting Started Guide

RAS 200IGetting Started Guide

ii Polycom, Inc.

Trademark Information

Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®,

VoiceStation®, and Vortex are registered trademarks of Polycom, Inc. ConveneT, Global

Management SystemTM, iPowerTM, MGCTM, People+ContentTM, People On ContentTM, Polcyom

Conference SuiteTM, Polycom HD VoiceTM, Polycom PathNavigatorTM, Polycom VideoPlusTM,

Polycom VoicePlusTM, PVXTM, RASTM, ReadiConveneTM, RMX 2000TM, RSSTM, V2iUTM, VS4000TM,

VSXTM, and VTXTM are trademarks of Polycom, Inc.

Domino®, Lotus Sametime® and Lotus Notes® are registered trademarks of IBM, Inc.

Other product and corporate names may be trademarks of other companies and are only used

as a fair use reference without intent to infringe.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and/or

pending patent applications held by Polycom, Inc.

3725-18105-001A (07/2007)

1.0

Polycom Inc.

1765 West 121st Avenue

Westminster, CO 80234-2301 U.S.A.

No part of this document may be reproduced or transmitted in any form or by any means,

electronic or mechanical, for any purpose, without the express written permission of Polycom,

Inc. Under the law, reproducing includes translating into another language or format.

As between the parties, Polycom, Inc. retains title to, and ownership of, all proprietary rights

with respect to the software contained within its products. The software is protected by United

States copyright laws and international treaty provision. Therefore, you must treat the software

like any other copyrighted material (e.g. a book or sound recording).

Every effort has been made to ensure that the information in this manual is accurate. Polycom,

Inc. is not responsible for printing or clerical errors. Information in this document is subject to

change without notice.

Contents

Polycom, Inc. iii

Contents

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . v

Documentation Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Setting up the Polycom RAS 200IServer

Inspecting the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Specifying Required Materials and Equipment . . . . . . . . . . . . . . . . 2

Ensuring System Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Electrical Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Rack-Mount Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . 3

Identifying System Connections and Controls . . . . . . . . . . . . . . . . 3

Setting up the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Changing the Computer Network Settings . . . . . . . . . . . . . . . . 6

Connected Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connected Via Crossover Cable . . . . . . . . . . . . . . . . . . . . . . 6

Connected Via Hub . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Configuring the PC Network to Connect to the RAS 200I. . . 7

Completing the First Time Setup

Logging In the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Obtaining Software Licensing Information . . . . . . . . . . . . . . . . . . 14

Changing the Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Navigating in RAS 200I. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

System Specifications

Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Physical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Environmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Regulatory Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

RAS 200IGetting Started Guide

iv Polycom, Inc.

Polycom, Inc. v

About This Guide

This document, the Polycom RAS 200IGetting Started Guide, describes how

to set up the Polycom®RAS™ 200Iserver for use in the Polycom®Unified

Collaboration for IBM®Lotus®Sametime®and IBM Lotus Notes®.

Documentation Resources

In addition to this guide, the available documentation that describes the

Polycom RAS 200Iserver includes:

•RAS 200IRelease Notes

•RAS 200IAdministrator’s Guide

RAS 200IGetting Started Guide

vi Polycom, Inc.

Polycom, Inc. 1

Setting up the Polycom RAS

200IServer

This chapter describes the set up steps for the Polycom®RAS™ 200Iserver:

•“Inspecting the Package”

•“Specifying Required Materials and Equipment”

•“Ensuring System Safety”

•“Identifying System Connections and Controls”

•“Setting up the System”

Inspecting the Package

Inspect the shipping box for the system and record any damage. If the

system has been damaged, file a claim with the delivery carrier.

The package includes the following items:

•Polycom RAS 200Iserver, with preinstalled conferencing

management application software

•Power cord

•Rack-mount brackets

Note Polycom is not responsible for damage sustained during reshipment of this product.

RAS 200IGetting Started Guide

2Polycom, Inc.

Specifying Required Materials and Equipment

The materials and equipment required to set up the system include:

•Polycom RAS 200Iserver

•Power cord (already included)

•Client computer, with a keyboard, monitor, and mouse

Ensuring System Safety

To ensure system safety, follow these guidelines:

•Keep the area around the Polycom RAS 200Iserver clean and

uncluttered.

•The system weighs about 23 lbs (10.5 kg). To lift the system, two

people (stationed one at each end) should lift slowly, with their feet

spread apart to distribute the weight evenly. Always keep your back

straight and lift with your legs.

Electrical Safety Precautions

To ensure electrical safety, follow these guidelines:

•Note the locations of the power on-off switch on the chassis and the

room's emergency power-off switch, disconnection switch, or

electrical outlet. If an electrical accident occurs, you can then shut off

power quickly.

•Do not work alone when handling high-voltage components.

•Do not use mats designed to decrease static electrical discharge for

protection from electrical shock. Use rubber mats that have been

designed specifically as electrical insulators instead.

•The power supply power cords must include a grounding plug and be

plugged into grounded electrical outlets.

Setting up the Polycom RAS 200IServer

Polycom, Inc. 3

Rack-Mount Safety Precautions

To ensure rack-mount safety, follow these guidelines:

•Determine a suitable location for the equipment rack that holds the

system. The location should be a clean, dust-free, well-ventilated area

that is near a grounded power outlet. Avoid areas where heat,

electrical noise, and electromagnetic fields are generated.

•Ensure that the leveling jacks on the bottom of the rack are fully

extended to the floor, so that the full weight of the rack is resting on

them.

•In a single-rack installation, make sure stabilizers have been attached

to the rack.

•In multiple-rack installations, make sure the racks have been coupled

together.

•Make sure the rack is stable before you extend a component from the

rack.

•You should extend only one component at a time. If you extend two or

more components simultaneously, the rack may become unstable.

•Before you install the rails, determine the placement of each

component in the rack.

•Install the heaviest components on the bottom of the rack first, and

then work up.

•Use a regulating, uninterruptable power supply (UPS) to protect the

system from power surges, voltage spikes, and power failures.

•Allow the power supply to cool before you touch it.

•To maintain proper cooling, keep the rack's front door and all panels

and components on the systems closed, except during servicing.

Identifying System Connections and Controls

The system has front and rear panels. The front panel includes five lights:

•Power--Confirms when the system has power.

•HD--Confirms that the hard drive is working.

RAS 200IGetting Started Guide

4Polycom, Inc.

•LAN1 and LAN2--Confirms when there is LAN traffic

•Temperature--Indicates an overtemperature

The rear panel includes the main power switch and connections for power,

network, and Universal Serial Bus (USB) ports, as shown in the following

diagram.

The following table describes the items shown in the diagram.

Setting up the System

You must configure the Polycom RAS 200Iserver before it can be

deployed and accessed remotely from a web browser within your

network. There are two ways to configure a Polycom RAS 200Iserver:

•Connect a monitor, keyboard and mouse to the unit and configure it

locally

Item Description Function

1 Power Power connection

2 PS/2 ports Mouse (green) ; Keyboard (purple)

3 USB 0 and 1 ports Universal serial bus ports

4 COM1 port RS-232 port

5 Parallel port Printer cable port

6 Monitor VGA monitor port

7 LAN1 Ethernet port for network connection

8 LAN2 Disabled

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