Brother MFC-J491DW User manual

Reference Guide

Brief explanations for routine operations

MFC-J491DW

MFC-J497DW

Brother recommends keeping this guide next to your Brother machine for quick reference.

Online User's Guide

For more advanced instructions, information, and

product specifications, see the Online User's

Guide at support.brother.com/manuals

User's Guides and Where to Find Them

Which Guide? What's in It? Where Is It?

Product Safety Guide Read this guide first. Please read the Safety

Instructions before you set up your machine.

See this guide for trademarks and legal

limitations.

Printed / In the box

Quick Setup Guide Follow the instructions for setting up your

machine, and installing the Full Driver &

Software Package for the operating system

and connection type you are using.

Printed / In the box

Reference Guide Learn the basic PC-Print, Scan, Copy and

Fax operations and basic machine

maintenance. See troubleshooting tips.

Printed or on Brother

Installation Disc / In

the Box

Online User's Guide This guide includes the additional contents of

the Reference Guide.

In addition to information about the PC-Print,

Scan, Copy, Fax, Internet services, Mobile

Functions and Brother ControlCenter

operations, useful information is included

about using the machine on a network.

Brother Solutions

Center 1

1Visit support.brother.com/manuals.

For the Latest Driver Updates

Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to

download drivers. To keep your machine’s performance up-to-date, check there for the latest

firmware upgrades.

Questions or Problems? Take a Look at our FAQs,

Solutions, and Videos Online.

Go to your model's FAQs & Troubleshooting page on the Brother Solutions Center at

support.brother.com.

•Provides several ways to search

•Displays related questions for more information

•Receives regular updates based on customer feedback

Control Panel Overview

154

1. 1.8" Liquid Crystal Display (LCD)

Displays messages to help you set up and

use the machine.

2. Mode buttons

FAX

Press to switch the machine to Fax

mode.

SCAN

Press to switch the machine to Scan

mode.

COPY

Press to switch the machine to Copy

mode.

WEB

Press to switch the machine to Web

mode.

3. Settings buttons

Clear/Back

Press to go back to the previous menu

level.

Settings

Press to access the main menu.

Press to select a setting.

d or c

Press to adjust the ring volume while

the machine is idle.

• Press to store Speed Dial and Group

numbers in the machine's memory.

• Press to look up and dial numbers

that are stored in the machine's

memory.

Press to configure the wireless settings

while the machine is idle.

a or b

Press to scroll through the menus and

options.

1General Information

d or c

• Press to move the cursor left or right

on the LCD.

• Press to either confirm or cancel a

procedure which is in progress.

4. Telephone buttons

Hook

Press before dialing to ensure a fax

machine answers, and then press

Black Start or Color Start.

If the machine is in Fax/Tel (F/T) mode

and you pick up the handset of an

external telephone during the F/T ring

(pseudo/double-ring), press Hook to

talk.

Redial/Pause

• Press to redial the last number you

called.

• Press to select and redial the

numbers from the Outgoing Call

history or Caller ID history.

• Press to insert a pause when dialing

numbers.

5. Dial Pad

• Use to dial fax and telephone numbers.

• Use as a keyboard to enter text or

characters.

6. Stop/Exit

• Press to stop an operation.

• Press to exit from a menu.

7. Start buttons

Black Start

• Press to start sending faxes in black

and white.

• Press to start making copies in black

and white.

• Press to start scanning documents

(in color or black and white

depending on the scan setting).

Color Start

• Press to start sending faxes in full

color.

• Press to start making copies in full

color.

• Press to start scanning documents

(in color or black and white

depending on the scan setting).

8. Power On/Off

Press to turn on the machine.

Press and hold down to turn off the

machine. The LCD displays [Shutting

Down] and stays on for a few seconds

before turning itself off. If you have

connected an external telephone or TAD, it

is always available.

If you turn off the machine using , it

will still clean the print head periodically to

maintain print quality. To prolong print

head life, provide better ink efficiency, and

maintain print quality, keep your machine

connected to a power source at all times.

LCD Overview

This screen shows the machine’s status when

the machine is idle. When displayed, this

indicates that your machine is ready for the

next command.

Home Screen

0101

01. 01. 2018

FaxFax

46 5

1. Quiet Mode

This icon appears when the [Quiet

Mode] setting is set to [On].

The Quiet Mode setting can reduce

printing noise. When Quiet Mode is turned

on, the print speed becomes slower.

For more detailed information, see the

Online User's Guide.

2. Wireless Status

Each icon in the following table shows the

wireless network status:

The wireless network is connected.

A three-level indicator in the Home

screen displays the current

wireless signal strength.

The wireless access point cannot

be detected.

The wireless setting is disabled.

3. [Ink]

Displays the approximate available ink

volume.

When an ink cartridge is near the end of

its life or having a problem, an error icon is

displayed on the ink color.

4. Date and Time

Displays the date and time set on the

machine.

5. Faxes in Memory

Displays how many received faxes are in

the machine's memory.

6. Receive Mode

Displays the current Receive Mode.

When the Distinctive Ring feature is

turned on, the LCD displays [D/R].

1General Information

Load Paper

1Load the paper in the paper tray as follows.

Fan the stack of paper well.

Tray #1 How to Load Paper

Letter/A4

Legal

Executive

A5/A6

Photo 2L

Index card

Envelopes

Adjust the paper

guides.

Printing surface: Face down

Photo

Adjust the paper

guides.

Printing surface: Face down

For more detailed information, see the Online User's Guide: Load Paper.

2Unfold the paper support flap. Change the paper size setting in the machine's menu, if

needed.

Load Documents

Place the document in the ADF or on the scanner glass as shown in the illustration.

2Paper Handling

Automatic Document Feeder (ADF) Scanner Glass

Place your document face down in the ADF.

Place the document face down in the

upper left corner of the scanner

glass.

2Paper Handling

Print from Your

Computer

Before attempting any printing operation,

confirm the following:

• Make sure you have installed the Brother

software and drivers.

• Make sure the USB cable is connected

correctly, or that you are connected to

the network using your wireless access

point/router.

Print a Document

(Windows®)

1Select the print command in your

application.

2Select Brother MFC-XXXX Printer

(where XXXX is the name of your

model).

3Click Print.

4Complete your print operation.

Print a Document (Mac)

1From an application, such as Apple

TextEdit, click the File menu, and then

select Print.

2Select Brother MFC-XXXX (where

XXXX is the name of your model).

3Click Print.

4Complete your print operation.

Various Printing

To use the various printing features, click the

printing properties or preferences button to

change the printer setting.

Print on Both Sides of the Paper

Automatically

Print More Than One Page on a Single

Sheet of Paper (N in 1)

For Windows®:

For more detailed information, see the Online

User's Guide: Print from Your Computer

(Windows®).

For Mac:

For more detailed information, see the Online

User's Guide: Print from Your Computer

(Mac).

3Print

Copy a Document

1Make sure you have loaded the correct

size paper in the paper tray.

2Load your document.

3Press (COPY).

The LCD displays:

Press Start

Normal

Quality

Plain Paper

Paper Type

4Enter the number of copies in one of the

following ways:

• Press - or + on the control panel.

• Enter the number of copies using the

dial pad.

5Change the copy settings, if needed.

Press a or b to scroll through the copy

settings. When the setting you want is

highlighted, press OK.

• When you load paper other than Letter

size Plain Paper, you must change the

[Paper Size] and [Paper Type]

settings.

6When finished, press Black Start or

Color Start.

To stop copying, press Stop/Exit.

Other Copy Options

You can use various copy features by

changing copy settings.

Enlarge or Reduce Copied Images

2-sided Copy

For more detailed information, see the Online

User's Guide: Copy.

4Copy

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