Xerox WorkCentre Pro 657 User manual

Polling

Document WorkCentre Pro 635, 645, 657 10-1

10 Polling

Polling Communications

The

Polling

function keyallows you to poll a remote machine (Poll), set

up a document to be polled by a remote machine (Be Polled), or poll

multiple remote machines during the same operation (Group or

Continuous Poll).

The Polling feature allows you to retrieve a document from a remote

machine when you call that machine.

You can also transmit a document to a remote machine when the

remote machine calls you.

Polling

10-2 Document WorkCentre Pro 635, 645, 657

Storing a Document to be Polled

This feature stores documents in polling boxes on your machine to be

retrieved by others. The following types of Polling boxes are

available.

•Poll-once Box — Documents stored in a poll-once box are

cleared when they are polled. When storing a document to be

polled, you can designate the following security options to be

required by the polling machine when retrieving your documents.

-A 4-digit security code 0000-9999. Only WorkCentre Pro 745,

635, 645, 657 machines can poll your machine.

-The remote machine fax number.

-Both the remote machine fax number and a 4-digit security

code.

Only 1 transmission can be reserved in a poll-once box without

security options assigned.

•Multi-poll Box — Documents stored in a multi-poll box are

retained in memory regardless of how many times they are

polled. No security options are available for multi-poll boxes.

Only one transmission can be reserved to a multi-poll box at a

given time.

Polling

Document WorkCentre Pro 635, 645, 657 10-3

Storing a Document to be Polled in a Poll-once Box

This feature stores a document in a Poll-once box and prepares your

machine to be polled once by a remote machine. The document is

deleted after polling.

You can attach security requirements to the document.

You can store a document to a Poll-once box (without security), or a

multi-poll box, but not both.

You can store a document to both a Poll-once box (with security) and

a Multi-poll box.

1. Load the document face down in the Document Tray.

2. Select the desired

Resolution

and

Contrast

3. Open the Access Cover and press:

4. To store the document in a Poll-once box, press .

Note: Group Polling is initiated when the Group Number is

assigned to a One Touch key. (See “Presetting Group

Numbers”.)

Polling

Scan to be polled:

1. Poll-once box

2. Multi-poll box

Security/fax number?

1. No

2. Security code

3. Fax number

4. Security & fax nbr

Polling

10-4 Document WorkCentre Pro 635, 645, 657

5. Select the security option for storing in this Poll-once box.

To select no security, press and go to step 7. (If you

stored a document in a Multi-poll box you can not store a

document without a security code). Any fax machine can poll your

machine.

To select a 4-digit security code, press and go to step 6.

To select a remote fax number, press and go to step 6.

Any fax machine can poll your machine.

To select both a security code and a Fax Number, press

and go to step 6.

– or –

6. Using the numeric keypad, enter the 4-digit Security Code, or the

fax number of the remote polling machine, or both. Press

Enter

after each entry.

7. The document is scanned into memory and is waiting to be

polled. If a security code was used, provide the 4 digit number to

the polling machine operator.

Note: If a document is already reserved in a Poll-once box and

you select the same security features and numbers, you

are prompted to delete it, retain it or add the new

document to it.

Scan to be polled:

security code

Scan to be polled:

Secure fax (20 max):

Polling

Document WorkCentre Pro 635, 645, 657 10-5

Storing a Document to be Polled in a Multi-poll Box

This feature stores a document in a Multi-poll box and prepares your

machine to be polled multiple times by various remote machines. You

can only store one document in a Multi-poll box. The document is

retained in memory regardless of how many times it is polled.

If a document is stored in a Poll-once box (without security), you

cannot store a document in a Multi-poll box (see “Polling a Remote

Document (Poll-once or Multi-poll Box)”, in this Chapter).

1. Load the document face down in the Document Tray.

2. Select the desired

Resolution

and

Contrast

3. Open the Access Cover and press:

4. To store the document in a Multi-poll box, press . If you

stored a document without a security code in a Poll-once box you

cannot store a document in the Multi-poll box.

The document is scanned and stored in the Multi-poll box. When a

polling machine calls, the document will be transmitted.

Note: If a document is reserved in a Multi-poll box you are

prompted to delete it, retain it or add the new document

to it.

Polling

Scan to be polled:

1. Poll-once box

2. Multi-poll box

Polling

10-6 Document WorkCentre Pro 635, 645, 657

Cancelling Documents Stored in a Polling Box

To cancel a polling job refer to Chapter 9, “Cancelling Jobs”.

Modifying Documents Stored in a Polling Box

Once a document is stored in a polling box, additional documents

may replace it or be added to it. If a document is present in the polling

box you have selected, the “Already Assigned” screen displays.

To replace or add to a document stored in a Poll box:

1. Load the document face down in the Document Tray.

2. Select the desired

Resolution

and

Contrast

3. Open the Access Cover and press:

4. To select Poll-once box press , and go to step 5.

To select Multi-poll box, press , and go to step 7.

Polling

Scan to be polled:

1. Poll-once box

2. Multi-poll box

Security/fax number?

1. No

2. Security code

3. Fax number

4. Security & fax nbr

Polling

Document WorkCentre Pro 635, 645, 657 10-7

5. Select the type of security used when the previous document was

stored to the Poll-once box.

If no security was used, press , then go to step 7.

If only a security code was used, press .

If only the remote fax number was used, press .

If both the remote fax number and a security code were used,

press .

– or –

6. Using the numeric keypad, enter the Security Code, Fax Number

or both that were used when the previous document was stored

in this Poll-once box. Press the

Enter

key after each entry.

7. Select the change option:

To delete and replace the stored document, press . The

document is scanned and the machine returns to the Standby

Mode.

To add this document to the stored document, press . The

document is scanned and assigned a job number.

The machine returns to the Standby Mode.

To retain the current stored document, press and then

press

Stop

. The machine returns to the Standby Mode.

Scan to be polled:

Security code

Scan to be polled:

Secure fax (20 max):

Already assigned

1. Delete

2. Add +

3. Retain

Polling

10-8 Document WorkCentre Pro 635, 645, 657

Polling a Remote Document (Poll-once or Multi-poll Box)

Use this procedure to poll a document from a remote machine. If the

remote operator stored the document with a security code, you must

enter that same security code to poll the document. If a security code

is used the document can only be polled by other WorkCentre Pro

745, 635, 645, 657 machines.

To poll a document from a remote machine:

1. Open the Access Cover and press:

2. Enter the fax number, press

Start

3. Select the security code option:

If a security code is required, press . Then enter the

Security Code obtained from the remote operator, then press

Enter

If no Security Code is required by the sending machine,

press .

The machine dials the number and retrieves the document.

-or-

4. Using one of the dialing methods, dial the remote telephone

number, then press

Start

if necessary.

Polling

Poll one number

Enter fax number

Poll

Add security code?

1. Yes

2. No

Polling

Document WorkCentre Pro 635, 645, 657 10-9

Group Polling

Use this procedure to poll documents from multiple remote machines

with one operation, using a preset Group Number (see “Presetting

Group Numbers” earlier in this chapter).

A maximum of 50 groups can be preset for use with Multiple Polling

Receptions.

To poll documents from Multiple Remote Machines:

1. Open the Access Cover and press:

2. Press:

3. Using the numeric keypad,

Speed Dial

or One Touch keys, enter

the number and press

Enter

if necessary. Groups can also be

entered if preset to a One Touch key.

4. Repeat step 3 until you entered each number you want to include

in the Group Poll.

5. Press

Start

Note: Group Polling is initiated when the Group Number is

assigned to a One Touch key. (See “Presetting Group

Numbers”).

Load document

To poll

press [Start]

Poll one number

Enter fax number

Polling

Manual

Group

Poll a group

Enter fax number

Speed dial Key

or One Touch Key

Poll a group

Add Security Code?

1. Yes

2. No

Polling

10-10 Document WorkCentre Pro 635, 645, 657

6. Select the Group Poll Security option:

To poll a group of numbers that do not require a Security Code,

press .

To enter a Security Code, press .

7. Using the numeric keypad, enter the required Security Code, then

press

Enter

The machine dials each number in the group and retrieves the

document.

Note: All machines must use the same poll security code.

Poll a group

security code:

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