Xerox WORKCENTRE C2424 User manual

WorkCentre® C2424 Copier-Printer

4-1

This chapter includes:

■"Basic Scanning" on page 4-2

■"Installing the Scan Driver" on page 4-4

■"Adjusting Scanning Options" on page 4-5

■"Retrieving Images" on page 4-11

■"Managing Files and Controlling Scanning Options" on page 4-18

Scanning

Basic Scanning

WorkCentre® C2424 Copier-Printer

4-2

Basic Scanning

This section includes:

■"Overview" on page 4-2

■"Scanning the Originals at the System" on page 4-3

■"Retrieving the Scanned Images" on page 4-4

Overview

The scanning procedure used with the WorkCentre C2424 Copier-Printer differs from that of

desktop scanners. Because the system is normally connected to a network rather than directly

to a computer, the user scans a document or image at the system, then uses their computer to

retrieve the scanned image.

Scanned images are normally stored on the system’s hard drive, in either the Public Folder or

in a private folder. Users can also choose to scan images directly to their computer (Windows

only).

Note

Jobs can print while you are scanning originals or retrieving files from the system hard

drive.

File Names

The system creates file names for scanned images using the current date and time. For

information about setting the system date and time, see the Features chapter of this guide.

File Sizes

The size of scanned image files varies based on the image that is scanned and the scan

resolution and color options selected:

■The higher the scan resolution, the larger the file size.

■An image scanned in color will have a larger file size than the same image scanned in

black and white.

For more information, see "Setting the Scan Resolution" on page 4-7 and "Selecting Color or

Black and White Images" on page 4-8.

For information about managing system disk space, see "Deleting Image Files" on page 4-19.

Videos are available with instructions for basic scanning. Videos are located on

the User Documentation CD-ROM and at www.xerox.com/office/c2424support.

Basic Scanning

WorkCentre® C2424 Copier-Printer

4-3

Scanning the Originals at the System

Follow these steps to scan an image at the system:

Note

To clear the settings from the previous job, press the Clear All button twice.

1. Load the originals to be scanned. Use either the document glass or the document feeder.

2. Press the Scan button. A list of scanning options appears on the control panel screen.

3. If desired, change the destination of the scanned images. If you choose a private folder or a

PC name, you may also need to enter the correct numeric password. For information, see

"Setting the Scan Destination" on page 4-6.

4. Press the Start button on the right side of the control panel.

Unless you changed the destination in Step 3, the image is scanned to the public folder on

the system’s hard drive.

Note

If you placed originals in the document feeder, the images are placed in a multi-page

file. Scanning continues until the document feeder is empty.

5. When you finish scanning to a password protected location, press the Clear/Clear All

button twice. This prevents the next person that uses the system from scanning files to or

deleting files from that location.

Document Feeder

Insert originals faceup with the top entering

the feeder first. Adjust the paper guides so they

fit against the originals.

Document Glass

Lift the document feeder, then place the original

facedown on the back, left corner of the

document glass.

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2424-06

Installing the Scan Driver

WorkCentre® C2424 Copier-Printer

4-4

Retrieving the Scanned Images

The method you use to retrieve scanned images depends on how the system is connected to the

network and the destination you chose for the scanned image.

■If the system is connected to a network, you can copy the image files from the Public

Folder or a private folder on the system’s hard drive to your computer’s hard drive using

CentreWare IS, or using the Xerox Scan Utility (Windows only).

■If the system has either a USB or network connection, you can import the images from the

Public Folder or a private folder on the system’s hard drive into an application on your

computer by using the application’s Insert, Acquire, or Import menu selection.

■If you scanned images directly to your Windows computer, you can retrieve the images

from the My Scanned Images folder on your computer.

For more information, see "Retrieving Images" on page 4-11.

Installing the Scan Driver

If you plan to either import the scanned images directly into an application (such as Photoshop

or Word) or scan directly to your computer, you must install the Xerox scan driver.

Xerox provides scan drivers for the Windows and Macintosh operating systems along with the

printer drivers on the WorkCentre C2424 Software CD-ROM that came with your system.

Note

Xerox scan drivers can also be found on the web at www.xerox.com/office/drivers.

To install the scan driver:

1. Insert the WorkCentre C2424 Software CD-ROM in your computer.

2. Click the Install Drivers link.

3. Click the Install Printer and Scan Drivers link, then follow the instructions to install the

drivers.

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-5

Adjusting Scanning Options

This section includes:

■"Setting Up a Private Folder for Scanning" on page 4-5

■"Setting the Scan Destination" on page 4-6

■"Setting the Scan Resolution" on page 4-7

■"Automatically Suppressing Background Variations" on page 4-7

■"Selecting Color or Black and White Images" on page 4-8

■"Specifying 1-Sided or 2-Sided Originals" on page 4-8

■"Specifying the Original Type" on page 4-9

■"Setting the Original Size" on page 4-9

■"Setting a Scan Password for Your Computer (Windows Only)" on page 4-10

■"Calibrating the Scanner" on page 4-10

Setting Up a Private Folder for Scanning

If the system is connected on a network, you can create a private folder on the system’s hard

drive into which you can scan images. You can protect your private folder with a password to

prevent others from viewing or retrieving your scanned images.

To create a private folder:

1. Access CentreWare IS:

a. Launch your web browser.

b. Enter your system’s IP address in the browser’s Address field

(http://xxx.xxx.xxx.xxx).

Note

You can find the IP address on the “Configuration Page” or the “Startup Page. You can

also view the IP address on the control panel; press the System Setup button, select

Information, press the Enter button, select System Identification, press the

Enter button, then scroll down until you see the IP address.

2. Click the Scans button to view the Scans tab.

3. Under Private Folders on the left side of the screen, click Create Folder.

4. In the Create Folder window:

a. Enter the name you want to give to the private folder. The name can have a maximum

of 10 alphanumeric characters.

b. If desired, enter a 4-digit numeric password twice.

c. Click the Save Changes button.

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-6

Setting the Scan Destination

You can select one of three destinations for your scanned image:

■Public Folder – Places the scanned image in the Public Folder on the system’s hard

drive, where it can be accessed by any user on the network that connects to the system.

(Factory default selection)

■<private folder> – Places the scanned image in a private folder on the system’s hard

drive.

■<user name> – Places the scanned image in the My Scanned Images folder on the

user’s computer hard drive. (Windows only.)

For information about creating private folders, see "Setting Up a Private Folder for Scanning"

on page 4-5.

To select the destination for your scanned images:

1. On the control panel, press the Scan button.

2. In the menu, select Scan To, then press the Enter button. The system displays a list of

available destinations.

Note

Private folders and user names are listed alphabetically below Public Folder. If there

are more than 10, the names are placed in alphabetic subgroups. If users have the

Xerox Scan Utility open on their computers, the first two user names appear with

an * at the top of list.

3. Select Public Folder, <private folder>, or <user name>, then press the

Enter button.

If there are more than 10 private folders or user names, select the menu for the alphabetic

subgroup, press the Enter button, select the private folder or user name, then press the

Enter button.

4. If you selected a password protected private folder or user name in Step 3, use the keypad

on the control panel to enter the correct 4-digit numeric password, then press the

Enter button.

Note

When you finish scanning to a password protected location, press the Clear/Clear All

button twice. This prevents the next person that uses the system from scanning files to or

deleting files from that location.

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-7

Setting the Scan Resolution

Depending on the way you are going to use the scanned image, you may want to change the

scan resolution. Scan resolution affects the size of the scanned image file as well as the quality.

To select the scan resolution:

1. On the control panel, press the Scan button.

2. In the menu, select Scan Resolution, then press the Enter button.

3. Select one of the following, then press the Enter button.

■100x100 – Produces the lowest resolution and smallest file size.

■200x200 – Produces low resolution and small file size.

■300x300 – Produces medium resolution and medium file size.

The following resolution options are available on systems configured with 512 MB RAM

or greater:

■400x400 – Produces high resolution and large file size.

■600x600 – Produces the highest resolution and largest file size.

Automatically Suppressing Background Variations

Sometimes, two-sided originals on thin paper show some of the text or images from the back

side of the paper. To improve your scanned images from this type of original, use the Auto

Suppression setting to minimize the sensitivity of the scanner to variations in light

background colors.

To change this setting:

1. On the control panel, press the Scan button.

2. In the menu, select Auto Suppression, then press the Enter button.

3. Select either On or Off, then press the Enter button. The factory default is Off.

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-8

Selecting Color or Black and White Images

You can scan the image in color or in black and white. Selecting black and white significantly

reduces the file size of the scanned images.

Press the Color Mode button on the control panel to change the selection to Color or B/W.

Specifying 1-Sided or 2-Sided Originals

When you use the document feeder to scan 2-sided originals, set this option in order to have

both sides scanned to produce a multi-page scanned image file.

Press the 2-Sided button on the control panel to change the selection to:

■1 to 1 – Scans just one side of the originals. (Factory default value)

■2 to 1 – Scans both sides of the originals.

2424-166

2424-167

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-9

Specifying the Original Type

You can have the scanner optimize the appearance of the output according to the contents of

the original.

Press the Original Type button on the control panel to change the selection to:

■Photo – Optimizes for photograph prints.

■Graphics – Optimizes for constant-colored areas.

■Mixed – Optimizes for magazines and newspaper photographs.

■Text – Optimizes for black and white or colored text.

Setting the Original Size

You can specify the size of the original so that the correct area is scanned. To do this:

1. On the control panel, press the Scan button.

2. In the menu, select Original Size, then press the Enter button.

3. Select one of the preset sizes or Tray/Auto (the factory default), then press the Enter

button.

If you select Tray/Auto and you are using the document glass, each original is pre-

scanned to determine its size.

If you select Tray/Auto and you are using the document feeder, the scanned area is the

same size as the current copy paper size.

2424-169

Adjusting Scanning Options

WorkCentre® C2424 Copier-Printer

4-10

Setting a Scan Password for Your Computer (Windows Only)

You can prevent others from scanning images directly to your computer by setting a password.

The control panel will prompt users for the password when they select your computer as the

scan destination.

Use the Xerox Scan Utility to set a scanning password for your computer.

2. In the Location drop-down box, select My Scanned Images.

3. From the Settings menu, select Scan to PC.

4. Enter the desired 4-digit numeric password in each of the password boxes.

5. Click the OK button.

Note

See "Using the Xerox Scan Utility (Windows Only)" on page 4-13 for more

information about the Xerox Scan Utility. See "Setting the Scan Destination" on

page 4-6 for more information about scanning images to your computer.

Calibrating the Scanner

Perform the scanner calibration procedure if you replace your original scanner or document

feeder. Scanner calibration adjusts the output quality of the front and back pages of 2-sided

originals in relation to each other. This procedure should not need to be performed as part of

normal system operation.

For more information about calibrating the scanner, go to the Xerox infoSMART Knowledge

Base at www.xerox.com/office/c2424infoSMART.

1. Right-click the icon on the taskbar (in the lower-right corner of your screen),

then select Xerox Scan Utility on the popup menu.

Note

If the icon is not in the taskbar, select the Windows Start menu, select

Programs, select Xerox Office Printing, select Scanning, and then select

Xerox Scan Utility.

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