Ricoh Pro 8100S User manual

Ver 1

Pro 8100S

Pro 8110S

Pro8120S



User Guide

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CONTENTS

CONTROL PANEL Page 3

An overview of the function buttons.

MFD BASICS Page 6

Explains some of the most commonly used buttons.

COPIER

Double-sided Page 8

Make 2-sided copies from single and double sided originals.

Sorting Page 9

Collate documents into sets.

Reducing & Enlarging Page 10

Reduce and enlarge different sized documents.

Storing a document Page 11

Save documents onto the MFD hard drive.

DOCUMENT SERVER

Retrieving documents Page 13

Print documents that have been saved onto the MFD hard drive.

PRINTER

Locked Print Page 14

Locked Print is particularly useful for confidential / secure printing.

Jobs will not be printed out until the user enters a user code at the MFD to release it.

Creating One-Click Presets Page 17

One-click presets allow you to customise your print settings,

saving time and effort by creating easy icons for the settings used most.

SCANNER

Scan to Email Page 20

Scan a document and email it to a designated email address.

Saving Email Shortcuts Page 21

Set up shortcut buttons for commonly used email addresses.

Scan to Folder Page 24

Scan a document to a shared folder on the server.

Naming a file Page 25

Rename the scan file at the MFD.

CONTROL PANEL

1. Display panel

Displays keys for each function, operation status, or messages.

2. [Reset] key

Press to clear the current settings.

3. [Program] key (Copier, Document Server, Scanner mode)

Press to register frequently used settings, or to recall registered settings. Also press to program

defaults for the initial display when modes are cleared or reset, or immediately after the main power

switch is turned on.

4. [Interrupt] key

Press to pause an ongoing copy job and start a new copy job. Deselect to continue previous job.

CONTROL PANEL

5. Main power indicator

The main power indicator goes on when you turn on the main power switch.

6. [Energy Saver] key

Press to switch to and from Low Power mode or Sleep mode. When the machine is in Low Power

mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key ﬂashes slowly.

7. [Login/Logout] key

Press to log in or log out.

8. [User Tools] key

Press to change the default settings to meet your requirements. You can ﬁnd out where to order

expendable supplies and where to call when a malfunction occurs. You can also print these details.

9. [Paper Setting] key

Specify settings for the paper tray.

10. [Counter] key

Press to check or print the counter readings.

11. [Language] key

Press to change the language of the display.

12. [Simple Screen] key

Press to switch to the simple screen. When you press the {Simple Screen} key, the screen chang-

es to the simple screen. Letters and keys are displayed at a larger size, making operations easier.

Certain keys do not appear on the simple screen.

13. [ # ] key (Enter key)

Press to conﬁrm values entered or items speciﬁed.

14. [Start] key

Press to start copying, printing, scanning, or sending.

15. [Sample Copy] key

Press to make a single set of copies or prints to check print quality before making multiple sets.

16. [Stop] key

Press to stop a job in progress, such as copying, scanning or printing.

17. [Clear] key

Press to delete a number entered.

CONTROL PANEL

18. Number keys

Use to enter the numbers for copies and data for the selected function.

19. Data In indicator (printer mode)

Flashes when the machine is receiving print jobs from a computer.

20. [Check Status] key

Press to check the machine's system status, operational status of each function, and current jobs.

You can also display the job history and the machine's maintenance information.

21. Function keys

No functions are registered to the function keys as a factory default. You can register often used

functions, programs, and Web pages.

22. [Home] key

Press to display the [Home] screen.

23. Screen brightness slider

Adjusts display panel brightness.

24. Media access lamp

Lights up when a memory storage device is inserted in the media slot.

25. Media slots

Use to insert an SD card or a USB ﬂash memory device.

Use the icons on the display

panel to access Copier /

Document Server / Printer /

Scanner functions.

MFD BASICS

Load your documents

FACE UP in the Auto-

matic Document feeder.

(Remove any staples or

paper clips!)

Place your documents

FACE DOWN on the

glass, aligned with the

top left-hand corner.

Use the number keys to

enter user codes,

passwords or quantities.

The ‘Home’ button will

return the device to the

Home screen.

❶

❷

❸

❹

MFD BASICS

Press the

‘Energy Saver’ button

to turn the machine

on from standby.

Press ‘Sample Copy’

to produce a proof

(single) set.

To stop a job,

press ‘Stop’.

Press the ‘Start’ button

to begin copying/

scanning.

❺

❻

❼

❽

DOUBLE SIDED

To make two-

sided copies

from one- sided

originals,

select ‘1 to 2

sided’.

To make two-

sided copies

from two-sided

originals,

select ‘2 to 2

sided

Select ‘Duplex/

Combine/

Series.

SORT & STAPLE

To collate

documents

into sets,

select ‘Sort’.

To staple

your

documents

choose from

one of the

staple

options.

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