Polycom VVX 400 Installation guide

Polycom VVX 400 Series Training

Fuze Training Department

to change without notice. The software described in this document is furnished

under a license agreement or nondisclosure agreement. The software may be used or

copied only in accordance with the terms of those agreements. No part of this

publication may be reproduced, stored in a retrieval system, or transmitted in any

form or any means electronic or mechanical, including photocopying and recording

for any purpose other than the purchaser's personal use without the written

permission of Fuze, Inc. Fuze, Inc. 2 Copley Place, Suite 7000 Boston, MA 02116,

800.890.1553

Training Objectives

After attending this training, users should have a basic understanding of:

•Overview, layout, and available views of the Polycom VVX400 Series

•Call features, including placing, receiving, and managing calls

•Setting up and accessing voicemail

•Searching and editing within the contact directory

•Additional features and capabilities

Phone Overview

Overview

The Polycom VVX 400 Series phones have a

color, graphical LCD screen. This desk phone

supports twelve line appearances and high-

definition (HD) voice on all audio paths (speaker,

handset, headset). The device also has user-

friendly navigation options and a number of

specific function keys.

•Message Waiting Indicator: Flashes red to indicate new messages

•Line keys: Gives access to phone lines, parking lots, and favorites in Lines view

•Home key: Press the key from any screen to display the Home view (from Home

view, press once more to display other phone views)

•Soft keys: Four keys below the screen used to select a function (available functions

are context-sensitive)

•Navigation keys: Scrolls through information or options displayed on the phone’s

screen

•Select key: Selects a field of displayed data

•Headset key: Enables the placing and receiving of calls through a headset (glows

green when an analog headset is activated)

•Speakerphone key: Enables the placing and receiving calls using the speakerphone

(glows green when activated)

•Mute key: Mutes audio during calls and conferences (glows red when audio is

muted)

•Volume keys: Adjusts the volume of the handset, headset, speaker, and phone’s

ringer

•In standby mode the key will adjust the ringer volume

•During an active call the key will adjust the speaker volume (handset,

headset and speakerphone)

•Microphone: Transmits sound from the phone to other phones

•Hold key: Press the key to place active call on hold

•Messages key: Press key to access the message center

•Transfer key: Press key to initiate call transfer

•Speaker: Provides ringer and hands-free (speakerphone) audio output

•Dial pad: Enables the entering of numbers, letters, and special characters

•Security slot: Enables the connection at the back of the phone to a laptop cable

lock so it can be secured it to a desktop

•In Lines view, a line key can be pressed to access the Dialer and view the number

of active or held calls on the phone, as shown in the graphic above

•In Lines view, the order of appearance on the display would be, line appearance,

parking lots, buddy lists and speed dial

•If the phone line has an active call, the call color is green

•If the phone line has more than one held call, the call color is dark blue

•The number of total calls on the phone line is shown above the calls

•To select a call, use the up and down navigation keys

Calls View

•Default view while a call is active or on hold

•Call status is indicated by color

‐Dark green = Active call

‐Gray = Incoming call

‐Bright blue = Held call

Held Call

Active Call

Calls view can be accessed if the phone has an active and held call in progress, or if

one call is on hold. In Calls view, use the up and down navigation keys to see all the

active and held calls. If the phone has more than one line, calls will display under the

associated line, as shown. Use the up and down navigation keys to highlight a call.

When a call is selected, available soft keys display for the call. If there’s more than

one call on a line, the held call will be a dark blue.

Training Objectives

After attending this training, users should have a basic understanding of:

•Overview, layout and available views of the Polycom VVX400 series

•Call features, including placing, receiving, and managing calls

•Setting up and accessing voicemail

•Searching and editing within the contact directory

•Additional features and capabilities

Placing Calls

From either the Home view or Lines view, dial

the number to call, followed by:

•Picking up the handset

•Pressing the Headset key

•Pressing the Speakerphone key

Calls can be placed in these ways:

•Manually from the Dialer

•Automatically by pressing favorite button in Lines view

•Automatically from the Favorites list, Recent Calls list, or Contact Directory

To make calls within the US dial the 10 digit number including the area code and local

number. It is not necessary to dial 1 or 9 prior to the number.

* For international calls (from the US), dial 011, the country code, the Area code, and

the number.

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