Lucent Technologies DSS/BLF User manual

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By Lucent Technologies

38GDE00001SAR - Issue 5 (January 1999)

Contents

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Contents

Introduction..................................................................................4

Introduction to the DSS/BLF.....................................................................................4

The BLF Lamps.........................................................................................................5

The Power Supply Unit.............................................................................................5

Using the DSS/BLF......................................................................6

Notes.........................................................................................................................6

Setting up the DSS Keys...........................................................................................6

Making Calls..............................................................................................................6

Answering a Call - Fast Green Flash........................................................................6

Speed Dials...............................................................................................................7

Holding Calls - Solid Green.......................................................................................7

Unparking Calls - Slow Red/Green Flash.................................................................7

Transferring Calls......................................................................................................8

Picking up Calls - Fast Green/Red Flash..................................................................8

Setting Up the DSS/BLF..............................................................9

1. Associating the DSS/BLF......................................................................................9

2. Programming the DSS Keys...............................................................................10

3. Reassociating a DSS Unit...................................................................................10

4. Clearing Settings.................................................................................................10

5. DSS Key Label....................................................................................................11

6. Joining Units........................................................................................................12

7. Testing the Keys & Lamps..................................................................................12

Index............................................................................................13

Page 4

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Introduction

Introduction to the DSS/BLF

The DSS/BLF works in association with your DT or TT display phone. It

provides your phone with an additional 42 DSS keys. You can associate

several DSS/BLF's with your DT or TT display phone. Each DSS/BLF

requires its own telephone socket and a mains power socket.

–DSS Keys: (Direct Station Select)

– Each DSS key can store an extension, line or group number. You

can then use the key to dial that number using a single key press.

– Alternatively you can use a DSS key to dial a system speed dial

number.

–BLF Lamps: (Busy Lamp Field)

The DSS keys incorporate dual-colour BLF lamps. These show the

status of the extension, line or group number stored under each key.

The lamps use different flashing rates and colours to show different

conditions (eg. busy, ringing, on hold, etc - see page 5).

Introduction – Page 5

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

The BLF Lamps The DSS keys incorporate dual-colour BLF lamps. These show the

status of the number stored under the DSS key.

Red BLF Lamp Signals:

–Slow Red Flash:

A call on a line set under the key has been parked. To unpark the

call press the DSS key.

–Fast Red Flash:

Shows that the extension set under the key is ringing. To pickup the

call press the DSS key.

–Solid Red:

The extension, line or group set under the key is busy or not

available (eg. set to no calls with no divert number set). Groups only

show busy if all members are busy.

Green BLF Lamp Signals:

–Slow Green Flash:

Shows a call parked by your phone. To unpark the call, press the

DSS key.

–Fast Green Flash:

Shows an external call ringing on a line. To answer the call, press

the DSS key.

–Solid Green:

Shows a call connected to your phone (or held by it).

Alternating Green/Red Lamp Signals:

– Indicates a call to a Pilot number set under the DSS key.

The Power Supply Unit

The DSS/BLF requires the use of a power supply unit (PSU) plugged

into a mains power socket. You must only use the PSU's supplied by

Lucent Technologies.

–United Kingdom: 38YPW00001SBC.

–Rest of Europe: 38YPW00001EBC.

WARNING:

You must ensure that the PSU's ventilation slots are not obstructed and

that there is clear space all around the PSU. Do not fit the PSU adjacent

to other PSU's as excessive heat may be generated.

Page 6

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Using the DSS/BLF

Notes Once associated with a phone, the DSS/BLF provides that phone with

an additional 42 DSS keys. This section gives examples of some of the

functions of the keys.

To check the unit is associated:

1. Press PROGRAM on your phone.

2. Press one of the DSS keys on the DSS/BLF.

– If ENTER PASSCODE appears on the phone, then the units are

correctly associated.

– If ENTER PASSCODE does not appear, the DSS/BLF is

associated with another phone (see "Reassociating a DSS Unit"

on page 10).

3. Press PROGRAM to end the test.

Setting up the DSS Keys.

See "Programming the DSS Keys" on page 10.

Making Calls To call an extension or group of extensions:

1. Press the DSS key under which the extension or group is set.

2. If busy (shown by a solid red BLF lamp), your phone displays the

options available (usually callback or camp on).

To make an external call using a particular line or group of lines:

1. Press the DSS key under which the line or line group is set.

2. If busy (shown by a solid red BLF lamp), your phone displays the

options available.

3. Otherwise, dial the external number.

Answering a Call - Fast Green Flash

A fast flashing green lamp shows an external call ringing on a line.

To answer a call:

1. Press the fast flashing DSS key associated with the call you want to

answer.

2. Continue the call handsfree (not DT-4) or pickup the handset.

3. To end the call either press ANSWER RELEASE or replace the

handset.

Using the DSS/BLF – Page 7

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Speed Dials To dial a speed dial:

1. Press the DSS key under which the speed dial store is set.

Holding Calls - Solid Green

To hold a call:

1. Press HOLD on your phone.

To retrieve a held call:

1. If the held line or extension is set under a DSS key, the key's BLF

lamp is solid green.

2. To retrieve a held call press HOLD again.

Unparking Calls - Slow Red/Green Flash

Telephones on the INDeX system can park calls (DT-3/4/5 and TT-3/5

phones can do this using the PARK option on the display). Each

phone can park several calls and unlike held calls, they can be retrieved

by any other phone.

To unpark a call:

1. A slow flashing BLF lamp indicates a parked call:

–Red: Another extension has parked a call on a line set under the

DSS key.

–Green: You have parked a call to your phone (by pressing

PARK or HOLD, ANSWER RELEASE).

2. Press the DSS key to unpark the call at your phone.

3. Continue the call handsfree(not DT-4) or lift the handset.

Page 8

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Transferring CallsAfter answering a call, you can transfer it to any extension (or group of

extensions) set under a DSS key.

To make an unannounced transfer:

1. Whilst talking to the caller, press the DSS key for the required

extension or group of extensions.

2. Press ANSWER RELEASE on your phone or replace the handset.

To make an announced transfer:

1. Whilst talking to the caller, press the DSS key for the required

extension or group of extensions.

2. When answered, ask if they wish to accept the call.

– If "yes", press ANSWER RELEASE on your phone.

– If "no", press HOLD to return to the held call.

Picking up Calls - Fast Green/Red Flash

Fast flashing BLF lamps indicate calls waiting.

– A fast flashing red lamp indicates a call ringing the extension or

group of extensions set under that DSS key.

– A fast flashing green lamp indicates an incoming call on a line.

To pickup the call:

1. Press the DSS key.

2. Continue the call handsfree (not DT-4) or lift the handset.

Setting Up the DSS/BLF – Page 9

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

Setting Up the DSS/BLF

1. Associating the DSS/BLF

Before using the DSS/BLF, you must associate it with a DT or TT

display phone. You can associate several DSS/BLF's with the same

phone if required (to reassociate a DSS/BLF with a different phone after

setting up the DSS keys, see page 10).

To associate a DSS/BLF:

1. Ensure that the unit's power supply is connected and switched on

(the BLF lights should flash briefly and the unit gives a short ring).

2. Plug the unit's line cord into its LINE socket (on the base of the unit)

and then into an INDeX system phone socket .

3. The units BLF lamps come on in the pattern shown below:

– The green and red flashing lamps indicate associate mode.

– The solid green DSS keys form a dialling pad matching keys 1 to

9 and 0 on a DT phone.

– The lower solid red DSS key acts as a clear key.

4. Using the solid green DSS keys, dial the number of the DT or TT

display phone with which you want the unit associated.

– If you misdial part of the number, use the bottom solid red DSS

key to clear the whole entry.

– If the number dialled is not an extension, the unit clears the

number entered.

– If the number dialled is okay, all the lights go out. You can now

program the DSS keys (see page 10).

Page 10

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

2. Programming the DSS Keys

DSS Keys - Alias:

- Line keys.

- F Keys.

- Repertory dialling.

You can program each DSS key with a line, extension or group directory

number. Once programmed, the key's BLF lamp displays the status of

that number and call to that number (eg. free, busy, ringing, etc).

Alternatively, you can program a key with a system speed dial store

number.

To program a DSS key:

1. Press PROGRAM and then the DSS key to use.

2. Enter the phone's passcode.

3. The display shows the current stored number (if set).

4. Press CANCEL to clear the stored number.

5. Enter the number to store:

– For an extension, line or group number, simply dial the directory

number to store.

– For a system speed dial number, press the SPEED DIAL key and

dial the required speed dial store number.

6. Select another DSS key or press DONE.

7. Press PROGRAM to finish.

3. Reassociating a DSS Unit

You can change the phone with which the DSS/BLF is associated

without physically moving the unit. This saves having to reprogram the

DSS keys. The associated phone must still be a DT or TT display

phone.

To reassociate a DSS/BLF:

1. Switch off the units power supply.

2. While holding down any two DSS keys in different columns, switch

the unit's power supply back on.

3. The unit should switch back on with the top keys flashing alternate

green and red. Continue from Step 3 of associating a DSS/BLF (see

page 9).

4. Clearing Settings

Inserting any other type of phone (even temporarily) into the DSS/BLF's

socket, erases all the DSS/BLF's programming. If the DSS/BLF is

reconnected you must associate it with a DT or TT display phone again

(see "Associating the DSS/BLF" on page 9) and then reprogram the

DSS keys (see above).

Setting Up the DSS/BLF – Page 11

INDeX DSS/BLF Guide 38GDE00001SAR - Issue 5 (January 1999)

5. DSS Key Label Next to each column of DSS keys is an area in which you can label

each key. You can remove the label cover to write on the card below.

To remove the label cover:

1. Insert a fine but not sharp point (eg. end of a paper-clip) into the pin

hole at the top of the label cover. Use this to squeeze the label

downwards, the label should bow.

2. Lift the label cover clear and remove the card insert.

To replace the label cover:

1. Replace the card insert.

2. Slide the tabs on the bottom edge of the label cover into their slots.

3. Bow the label cover to slip the tabs on the top edge into their slots.

Label Template

A template exists for creating labels for the DSS keys on DT phones, TT

phones and DSS/BLF units. The template file (SDXLABEL.DOT) works

with Microsoft Word for Windows 2, 6 and 7.

You can download a copy of the DSS Label Template from the web site

http://www.sdxplc.com.

To use the template:

1. Copy the file SDXLABEL.DOT into the Word template directory, ie.

the directory containing other .DOT files (this varies according to the

version of Word and other Microsoft programs that you use, typically

it is the WINWORD or TEMPLATE directory).

2. Start Word. Select File and then New....

3. From the list of templates select SDXLABEL.

4. Follow the instructions included within the template.

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