Epson WorkForce 545 User manual

WorkForce®545/645 Series

Quick Guide

Your WorkForce 545/645 Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6

Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Your WorkForce 545/645 Series

Your WorkForce 545/645

Series

After you set up your WorkForce

545/645 Series (see the Start Here sheet), turn to this

Quick Guide and your online User’s Guide for instructions on using your product.

Note: The illustrations in this manual show the WorkForce 645. The instructions apply

to both the WorkForce 545 and WorkForce 645 unless otherwise noted.

Adjusting the Control Panel

The control panel is adjustable. Squeeze the release bar underneath to raise or lower it as

shown.

Caution: To avoid damaging your product, always squeeze the release bar to lower the

control panel.

Features Where to find information

Copy, scan, and fax from the easy-to-use

control panel

See this Quick Guide for the basics.

See the online User’s Guide for details.

Process large documents with the 30-page

capacity Automatic Document Feeder

See this Quick Guide for the basics.

See the online User’s Guide for details.

Easy networking—Wi-Fi and Ethernet See the Start Here sheet and the online

User’s Guide.

Copy files to and from your computer with the

built-in memory card reader

See the online User’s Guide for details.

Wireless printing from mobile devices with

Epson Connect

See www.epson.com/connect.

Your WorkForce 545/645 Series

Using the Control Panel

The control panel makes it easy to use all the features of your product. To save energy, the

screen goes dark after several minutes of inactivity. Press any button to wake it up.

Tip: To turn off the “beep” heard when you press a button on the screen, or to reduce

its volume, press

FSetup

, select

Printer Setup

, select

Sound

, and finally select

Off

. If

you turn off the sound, the dialing sound made when you transmit a fax is also turned

off.

Number Description

1 Turns product on/off

2 Press

Photo

to access the Print Photos menu

3 Press

Copy

to access your product’s Copy mode

4 View menus and status on the LCD screen

5 Use the arrow keys and

button to navigate menus

6 Enter numbers, letters, and symbols

7 Press

Fax

to access your product’s Fax mode

8 Press

Scan

to access your product’s Scan menu

9 Shows wireless network status

10 Resets the active menu selection to its default value

1 2 3 4 5 6 7 8

910

WorkForce 645

only

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of

your documents, photos, presentations, and other projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central

www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also

purchase supplies from an Epson authorized reseller. To find the nearest one, call

800-GO-EPSON (800-463-7766).

Paper name Size

Part

number

Sheet

count

Epson Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

S041586 500

Epson Brochure & Flyer Paper Matte

Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S042384 150

Epson Ultra Premium Presentation

Paper Matte

Letter (8.5 × 11 inches

[216 × 279 mm])

S041341 50

Epson Premium Presentation Paper

Matte

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches

[216 × 279 mm])

S041257

S042180

100

Epson Premium Presentation Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S041568 50

Epson Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm])

S041062 100

Legal (8.5 × 14 inches

[216 × 356 mm])

S041067 100

Epson Ultra Premium Photo Paper

Glossy

4 × 6 inches (102 × 152 mm) S042181

S042174

100

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042182

S042175

Epson Premium Photo Paper Semi-

gloss

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches

[216 × 279 mm])

S041331 20

Using Special Papers

Note: Media availability varies by country.

For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.

For best results:

■

Fan paper before loading.

■

Load paper printable side down; it is usually whiter or brighter.

■

Always load paper short edge first and make sure the edge guides are against the paper.

■

Make sure the paper is loaded against the edge guide and not sticking out from the

end of the cassette. The paper may slide forward slightly as you insert the cassette.

This is normal.

■

Do not use paper with binder holes.

Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

S041727

100

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042183

S041667

Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

S042038

100

Letter (8.5 × 11 inches

[216 × 279 mm])

S041141

S041649

S041271

100

Paper name Size

Part

number

Sheet

count

Placing Originals for Copying, Scanning, or Faxing

Placing Originals for Copying,

Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the

Automatic Document Feeder (ADF). Place photos on the scanner glass only.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Open the document cover.

2. Place your original facedown on the scanner

glass, with the top against the back left

corner.

3. Close the cover gently to keep your original

in place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided only),

in the ADF.

1. Open the ADF paper support, and then move the edge guide outward.

2. Fan the originals, then tap them on a flat surface to even the edges.

Placing Originals for Copying, Scanning, or Faxing

3. Insert the originals faceup, top edge first. The

ADF

icon appears on the screen.

Note: If you’re using the

2-up Copy

layout, make sure the originals are loaded as

shown below.

4. Slide the edge guide against the originals, but not too tight.

Copying a Document

Follow the steps in this section to copy black-and-white or color documents.

Note: You can use the

Copy/Restore Photos

option to copy photos onto 4 × 6-inch

(102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-size,

or A4-size Epson photo paper (various types available) for instant photo reprints. See

the online User’s Guide for details.

You can copy documents onto plain paper, Epson Bright White Paper, or Epson

Presentation Paper Matte, just like on a copy machine. If you use the Automatic

Document Feeder, you can copy up to 30 letter- or A4- size sheets, or 10 legal-size sheets

(single-sided only) at a time.

1. Load paper in the sheet feeder.

2. Place your original document on the scanner glass, or load your documents in the

Automatic Document Feeder (see page 6).

Note: When you use the Copy function with originals loaded in the Automatic

Document Feeder, letter-size paper is automatically selected for your printed

copies. If you copy a legal-size document, the image will be cropped. To copy a full

legal-size document on letter-size paper, press

Reduce/Enlarge

. Select

Legal->Letter

, then press

3. Press the

Copy

button.

4. Press uor d or use the numeric keypad to select the number of copies you want (up

to 99).

5. Press lor r to change the copy density (lightness or darkness).

6. To copy your original(s) onto a different size paper, press the

Reduce/Enlarge

button

and select one of the preset options or a custom paper size.

7. To change the print quality, press the

Quality

button and choose

Draft

Best

Copying a Document

8. To change other print settings, press x

, then select

Paper and Copy

Settings

■

To make double-sided copies (WorkForce 645 only), select

2-Sided Printing

(You can also quickly open this menu by pressing the

2-Sided

button.) Select

the desired option and press

■

To reduce your originals so that pages print side-by-side, two per sheet, select

2-up Copy

as the

Layout

setting. This is for use only with single-sided originals;

be sure to load them as shown on page 7.

■

You can also change the paper type, paper size, and other print settings. Press

uor d to select the setting, then press

. Press uor dto select an option,

then press

Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be

available depending on the options you choose. See the online User’s Guide for

details.

9. After you finish selecting settings, press x

to exit the settings menu.

10. Press the

B&W

Color

Start

button in the Copy section of the control panel to

begin copying. To cancel copying, press y

Stop

Note: When printing two-sided, if ink on the front of the paper smears, select a longer

Dry Time

in the Paper and Copy Settings menu.

Printing From a Memory Card

Your product lets you print photos directly from your digital camera’s memory card; just

insert it into the memory card slot and you’re ready to print.

See the online User’s Guide for a list of compatible memory cards and instructions on

copying memory card files between your product and a computer, and printing photos

directly from your camera.

Inserting the Card

1. Make sure your printer is turned on.

2. Insert your card as shown.

Note: Do not force the card into the slot; it won’t go in all the

way.

The memory card access light flashes, then stays lit. Now you can

view your photos on the LCD screen and print them (see page 11).

Removing the Card

After you finish printing your photos, follow these steps to remove the card:

1. Make sure the memory card access light is not flashing.

Caution: Do not remove the card or turn off your printer while the memory card

access light is flashing; you may lose data on the card.

2. If the product is connected to your computer with a USB cable, do one of the

following before removing the memory card or turning off the printer:

■

Windows: Right-click the name of your card (removable disk) in My Computer

or Windows Explorer, and select

Eject

■

Mac OS

X: Drag the removable disk icon from your desktop into the trash,

then remove the card.

3. Pull the card straight out of its slot.

Memory card

access light

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