Epson WorkForce Pro WP-4540 User manual

WorkForce

Pro WP-4540

Quick Guide

Your WorkForce Pro WP-4540 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 5

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Guide rapide

Votre WorkForce Pro WP-4540 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Utilisation de papiers spéciaux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Positionnement des originaux pour copier, numériser ou télécopier . . . . . . . 41

Impression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Numérisation d’un document ou d’une photo . . . . . . . . . . . . . . . . . . . . . . . . 48

Télécopie d’un document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Entretien de votre produit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Résolution des problèmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Avis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Your WorkForce Pro WP-4540

After you set up your WorkForce

Pro WP-4540 (see the Start Here sheet), turn to this

Quick Guide and your online User’s Guide for instructions on using your product.

Note: Your product may look different from the illustrations in this guide, but the

instructions are the same.

Using the Control Panel

The control panel makes it easy to use all the features of your product. To save energy, the

screen goes dark after several minutes of inactivity. Press any button to wake it up.

Caution: Press the touch screen with the tip of your finger. Do not press too hard or

use sharp objects.

Note: To turn off the “beep” heard when you press a button, press F

Setup

, select

Printer Setup

, select

Sound

, select

Button Press

, and select

Off

. If you turn off the

sound, the dialing sound made when you transmit a fax is also turned off.

The touch screen displays only the buttons that are available for the current task.

Features Where to find information

World’s fastest print speeds, including 2-sided

printing

See this Quick Guide for instructions.

Copy, scan, and fax from the easy-to-use

control panel with touch screen

See this Quick Guide for the basics.

See the online User’s Guide for details.

Easy networking—Wi-Fi and Ethernet

See the Start Here sheet and the online

User’s Guide.

Extra large ink cartridges See this Quick Guide for installation

instructions.

Advanced paper handling with two 250-sheet

cassettes and 80-sheet rear multipurpose (MP)

tray

See the Start Here sheet and the online

User’s Guide for paper loading instructions.

Wireless printing from mobile devices with

Epson Connect

See www.epson.com/connect.

English

Using Special Papers

■

You can load letter-, A4-, or legal-size plain paper (or Epson Bright White paper) in

the cassettes, as described on the Start Here sheet.

■

You can use the rear multipurpose (MP) tray to load envelopes and various sizes of

special papers.

Epson offers a wide array of high quality papers, making it easy to maximize the impact of

your documents, photos, presentations, and other projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central

www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also

purchase supplies from an Epson authorized reseller. To find the nearest one, call

800-GO-EPSON (800-463-7766).

Paper name Size

Part

number

Sheet

count

Epson Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm])

S041062 100

Legal (8.5 × 14 inches

[216 × 356 mm])

S041067 100

Epson Premium Presentation Paper

Matte

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches

[216 × 279 mm])

S041257

S042180

100

Epson Premium Presentation Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S041568 50

Epson Brochure & Flyer Paper Matte

Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S042384 150

Epson Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

S041586 500

Epson Ultra Premium Photo Paper

Glossy

4 × 6 inches (102 × 152 mm) S042181

S042174

100

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042182

S042175

Epson Premium Photo Paper Semi-

gloss

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches

[216 × 279 mm])

S041331 20

Using Special Papers

Note: Media availability varies by country.

For detailed paper loading instructions, see the online User’s Guide.

For best results:

■

Fan and align the edges of the paper before loading.

■

Do not use paper with binder holes, except in the rear multipurpose (MP) tray.

■

When using the rear MP tray, load paper printable side up; it is usually whiter or

brighter. Always load paper and envelopes short edge first, at the center of the tray.

Then squeeze and slide the edge guides against the paper, but not too tightly.

■

After loading paper, set the paper size for each paper source. Press F

Setup

, then

select

Printer Setup

and

Paper Size Loaded

Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

S041727

100

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042183

S041667

Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

S042038

100

Letter (8.5 × 11 inches

[216 × 279 mm])

S041141

S041649

S041271

100

Paper name Size

Part

number

Sheet

count

Placing Originals for Copying, Scanning, or Faxing

Placing Originals for Copying,

Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the

Automatic Document Feeder (ADF). Place photos on the scanner glass.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Open the document cover.

2. Place your original face down on the scanner

glass, with the top against the back left corner.

3. Close the cover gently to keep your original in

place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size

sheets (single-sided only), in the ADF.

1. Slide out the edge guide.

2. Fan the originals, then tap them on a flat surface to even the edges.

Using the Automatic Document Feeder

3. Insert the originals face up, top edge first. The

ADF

icon appears on the screen.

Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as

shown below.

4. Slide the edge guide against the originals, but not too tight.

Printing

This section describes the basic steps for printing from a Windows

or Mac

computer.

For detailed instructions on printing, see the online User’s Guide.

Before you start, make sure you have installed your printer software and connected your

product to your computer, as described on the Start Here sheet.

Printing in Windows

1. Select the print command in your application.

2. Select your product, then click the

Preferences

Properties

button.

3. On the Main tab, select basic print settings. Make sure you choose the correct paper

Source

and

Type

setting for your paper (see page 9).

Tip: For more information about print settings, click Help.

4. For automatic duplex printing, select

2-Sided Printing

, then select

Auto

if necessary.

5. For resizing and other print settings, click the

More Options

tab.

6. Click

to save your settings.

7. Click

to start printing.

Select your

Paper Source

Click here

for 2-sided

printing

Click here for

quick access

to presets for

your favorite

settings

Select your

Paper Type

Printing With a Mac

Follow the steps below to print from Mac OS

X 10.5 to 10.6.

Note: If you’re printing from Mac OS X 10.4, see your online User’s Guide for

instructions.

1. Open a photo or document in a printing program, open the

File

menu, and select

2. Select your product as the

Printer

setting.

3. Select basic copy and page settings.

Note: If the setting you want isn’t shown (for example, Scale), check for it in your

application before printing or check for it at the bottom of this window.

4. Choose

Print Settings

from the pop-up menu, and select your

Paper Source

Media Type

, and other print settings.

Click to expand

Select your Epson product

Copy and

page settings

Application

settings

Pop-up menu

Selecting the Correct Paper Type

5. For automatic duplex printing, choose

Two-sided Printing Settings

from the pop-

up menu, and select the binding option you want.

6. Choose any other printing options you may need from the pop-up menu. See the

online User’s Guide for details, or click

when it appears on the screen.

7. Click

Selecting the Correct Paper Type

Select the correct

Paper

Type

(see page 7) or

Media Type

(see page 8) setting in your

printer software so the ink coverage can be adjusted accordingly.

For this paper/media Select this setting

Plain paper

Epson Bright White Paper

Epson Presentation Paper Matte

Plain Paper/Bright White Paper

Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy

Epson Premium Photo Paper Glossy Premium Photo Paper Glossy

Epson Photo Paper Glossy Photo Paper Glossy

Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss

Epson Premium Presentation Paper Matte

Double-sided

Epson Brochure & Flyer Paper Matte Double-sided

Premium Presentation Paper Matte

Envelopes Envelope

Card stock up to 68 lb Thick-Paper

Faxing a Document

Your product lets you send faxes by entering fax numbers or selecting entries from a speed

dial list. Using the ADF, you can fax up to 30 pages at a time.

Note: You can also send or receive a fax from your computer using the Epson FAX

Utility. For more information, see the online User’s Guide.

Breakdown or repair of this product may cause loss of fax data and settings. Epson is

not responsible for backing up or recovering data and settings during or after the

warranty period. We recommend that you make your own backup or print out your fax

data and settings.

This product allows you to store names, telephone numbers, and fax data in its memory

even when the power is turned off. Use the following procedure to erase the memory if

you give away or dispose of the product: Select F

Setup

Restore Default Settings

All Settings.

This procedure will erase all of your network settings and fax data.

Connecting a Phone or Answering Machine

1. Connect the phone cable from the wall

jack to the

LINE

port on the back of the

product.

Note: If you’re connecting the product

to a DSL phone line, you must plug a

DSL filter into the wall jack or you won’t

be able to use the fax or telephone

equipment. Contact your DSL provider

for the necessary filter.

2. To use a telephone or answering machine

on the same line, you need a second

phone cable. Remove the cap from the

EXT.

port on the back of the product.

Connect one end of the cable to the

telephone or answering machine, and

connect the other end to the

EXT.

port.

one

wall jack

Telephone

wall jack

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