Brother HL-T4000DW User manual
Reference Guide
Brief explanations for routine operations
HL-T4000DW
Brother recommends keeping this guide next to your Brother machine for quick reference.
Online User's Guide
For more advanced instructions, information, and
product specifications, see the Online User's
Guide at support.brother.com/manuals
User's Guides and Where to Find Them
Which Guide? What's in It? Where Is It?
Product Safety Guide Read this guide first. Please read the Safety
Instructions before you set up your machine.
See this guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine, and installing the Full Driver &
Software Package for the operating system
and connection type you are using.
Printed / In the box
Reference Guide Learn the basic PC-Print and Direct Print
operations and basic machine maintenance.
See troubleshooting tips.
Printed or on Brother
Installation Disc / In
the Box
Online User's Guide This guide includes the additional contents of
the Reference Guide.
In addition to information about the PC-Print,
Direct Print, Internet services and Mobile
Functions, useful information is included
about using the machine on a network.
Brother Solutions
Center 1
1Visit support.brother.com/manuals.
For the Latest Driver Updates
Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to
download drivers. To keep your machine’s performance up-to-date, check there for the latest
firmware upgrades.
©2018 Brother Industries, Ltd. All rights reserved.
1
Questions or Problems? Take a Look at our FAQs,
Solutions, and Videos Online.
Go to your model's FAQs & Troubleshooting page on the Brother Solutions Center at
support.brother.com.
•Provides several ways to search
•Displays related questions for more information
•Receives regular updates based on customer feedback
2
Control Panel Overview
2
4
3
1
1. Touchscreen Liquid Crystal Display
(LCD)
Access menus and options by pressing
them on the touchscreen.
2. Menu buttons
(Back)
Press to go back to the previous menu.
(Home)
Press to return to the Home screen.
(Cancel)
Press to cancel an operation.
3. LED Power Indicator
The LED lights up depending on the
machine’s power status.
When the machine is in Sleep Mode, the
LED blinks.
4. Power On/Off
Press to turn the machine on.
Press and hold down to turn the
machine off. The touchscreen displays
[Shutting Down] and stays on for a
few seconds before turning itself off.
If you turn the machine off using , it
will still clean the print head periodically to
maintain print quality. To prolong print
head life, provide better ink efficiency, and
maintain print quality, keep your machine
connected to a power source at all times.
1General Information
1General Information
3
Touchscreen LCD
Overview
From the Home screen, access the WiFi
setup, Functions, Settings, and Maintenance
screens.
Home Screen
45
1
23
This screen shows the machine’s status when
the machine is idle. When displayed, it
indicates that your machine is ready for the
next command.
1. Wireless Status
Each icon in the following table shows the
wireless network status:
Your machine is not connected to
the wireless access point/router.
Press this button to configure
wireless settings. For more
detailed information, see the Quick
Setup Guide.
Wireless network is connected.
A three-level indicator in each of
the Home screens displays the
current wireless signal strength.
The wireless access point/router
cannot be detected.
The wireless setting is disabled.
You can configure wireless settings by
pressing the Wireless Status button.
2. [Functions]
Press to access the [Functions] menu.
[Web] / [USB] / [Download
Software]
3. [Settings]
Press to access the [Settings] menu.
4. [Mainte- nance]
Press to access the [Mainte- nance]
menu.
5. Quiet Mode
This icon appears when the [Quiet
Mode] setting is set to [On].
The Quiet Mode setting can reduce
printing noise. When Quiet Mode is turned
on, the print speed becomes slower. For
more detailed information, see the Online
User's Guide.
6. Information icon
6
New information from Brother appears in
the information bar when the notification
settings such as [Message from
Brother] and [Firmware Auto
Check] are set to [On].
(Internet connection is needed, and data
rates may apply.)
Press to view the details.
4
7. Warning icon
7
The warning icon appears when there
is an error or maintenance message;
press to view the details, and then
press to return to the Home screen.
Navigate the
Touchscreen
Press your finger on the LCD to operate it. To
display and access all the options, press d c
or a b on the LCD to scroll through them.
IMPORTANT
DO NOT press the LCD with a sharp object
such as a pen or stylus. It may damage the
machine.
• This product adopts the font of ARPHIC
TECHNOLOGY CO., LTD.
• DO NOT touch the LCD immediately after
plugging in the power cord or turning on
the machine. Doing this may cause an
error.
NOTE
1General Information
5
Load Paper
1Load the paper in the paper tray as follows.
Fan the stack of paper well.
The paper size determines the orientation when loading paper.
Tray #1 How to Load Paper
A4
Letter
Executive
B5 (JIS) ♦
Adjust the paper
guides.
Landscape orientation
A5
A6
Photo
Photo L
Photo 2L
B6 (JIS) ♦
Index card
Envelopes
Adjust the paper
guides.
Portrait orientation
A3
Ledger
B4 (JIS) ♦
Legal
Folio
Mexico Legal
India Legal
Extend the tray using
the green slider, then
adjust the paper
guides.
Portrait orientation
2Paper Handling
6
MP Tray How to Load Paper
A4
Letter
Executive
B5 (JIS) ♦Adjust the MP tray paper
guides.
Landscape orientation
A3
Ledger
B4 (JIS) ♦
Legal
Folio
Mexico Legal
India Legal
A5
A6
Photo
Photo L
Photo 2L
B6 (JIS) ♦
Index card
Envelopes
1
2
Adjust the MP tray paper
guides.
Portrait orientation
For more detailed information, see the Online User's Guide: Load Paper.
♦ Supported only in some countries.
2Unfold the paper support flap.
2
1
3Change the paper size setting in the machine's menu, if needed.
2Paper Handling
7
Print from Your
Computer
Before attempting any printing operation,
confirm the following:
• Make sure you have installed the Brother
software and drivers.
• Make sure the USB or network cable is
connected correctly, or that you are
connected to the network using your
wireless access point/router.
Print a Document
(Windows®)
1Select the print command in your
application.
2Select Brother HL-XXXX Printer
(where XXXX is the name of your
model).
3Click Print.
4Complete your print operation.
Print a Document (Mac)
1From an application, such as Apple
TextEdit, click the File menu, and then
select Print.
2Select Brother HL-XXXX Printer
(where XXXX is the name of your
model).
3Click Print.
4Complete your print operation.
Various Printing
To use the various printing features, click the
printing properties or preferences button to
change the printer setting.
Print on Both Sides of the Paper
Automatically
Print More Than One Page on a Single
Sheet of Paper (N in 1)
For Windows®:
For more detailed information, see the Online
User's Guide: Print from Your Computer
(Windows®).
For Mac:
For more detailed information, see the Online
User's Guide: Print from Your Computer
(Mac).
3Print
8
Print Photos Directly
from a USB Flash Drive
Preview and Print Photos
from a USB Flash Drive
Preview your photos on the LCD before you
print them. Print images that are stored on a
USB flash drive.
1Put a USB flash drive in the USB slot.
2Press [JPEG Print] > [Select
Files].
3Press d or c to display the photo you
want to print, and then press it.
To print all photos, press [Print All],
and then press [Yes] to confirm.
4Press to display the keyboard on
the touchscreen, and then enter the
number of copies using the touchscreen
keyboard. Press [OK].
You can also press [-] or [+] on the
touchscreen.
5Press [OK].
6Repeat the last three steps until you
have selected all the photos you want to
print.
7Press [OK].
8Read and confirm the displayed list of
options.
9To change the print settings, press
[Print Settings].
When finished, press [OK].
10 Press [Start].
Print Settings Overview
The Print Settings you change are temporary
for your current printout. The machine returns
to its default settings after printing is
complete.
You can save the print settings you use
most often by setting them as the default.
For more detailed information, see the
Online User's Guide.
3Print
9
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1
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