Brother HL-T4000DW User manual

Reference Guide

Brief explanations for routine operations

HL-T4000DW

Brother recommends keeping this guide next to your Brother machine for quick reference.

Online User's Guide

For more advanced instructions, information, and

product specifications, see the Online User's

Guide at support.brother.com/manuals

User's Guides and Where to Find Them

Which Guide? What's in It? Where Is It?

Product Safety Guide Read this guide first. Please read the Safety

Instructions before you set up your machine.

See this guide for trademarks and legal

limitations.

Printed / In the box

Quick Setup Guide Follow the instructions for setting up your

machine, and installing the Full Driver &

Software Package for the operating system

and connection type you are using.

Printed / In the box

Reference Guide Learn the basic PC-Print and Direct Print

operations and basic machine maintenance.

See troubleshooting tips.

Printed or on Brother

Installation Disc / In

the Box

Online User's Guide This guide includes the additional contents of

the Reference Guide.

In addition to information about the PC-Print,

Direct Print, Internet services and Mobile

Functions, useful information is included

about using the machine on a network.

Brother Solutions

Center 1

1Visit support.brother.com/manuals.

For the Latest Driver Updates

Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to

download drivers. To keep your machine’s performance up-to-date, check there for the latest

firmware upgrades.

Questions or Problems? Take a Look at our FAQs,

Solutions, and Videos Online.

Go to your model's FAQs & Troubleshooting page on the Brother Solutions Center at

support.brother.com.

•Provides several ways to search

•Displays related questions for more information

•Receives regular updates based on customer feedback

Control Panel Overview

1. Touchscreen Liquid Crystal Display

(LCD)

Access menus and options by pressing

them on the touchscreen.

2. Menu buttons

(Back)

Press to go back to the previous menu.

(Home)

Press to return to the Home screen.

(Cancel)

Press to cancel an operation.

3. LED Power Indicator

The LED lights up depending on the

machine’s power status.

When the machine is in Sleep Mode, the

LED blinks.

4. Power On/Off

Press to turn the machine on.

Press and hold down to turn the

machine off. The touchscreen displays

[Shutting Down] and stays on for a

few seconds before turning itself off.

If you turn the machine off using , it

will still clean the print head periodically to

maintain print quality. To prolong print

head life, provide better ink efficiency, and

maintain print quality, keep your machine

connected to a power source at all times.

1General Information

Touchscreen LCD

Overview

From the Home screen, access the WiFi

setup, Functions, Settings, and Maintenance

screens.

Home Screen

This screen shows the machine’s status when

the machine is idle. When displayed, it

indicates that your machine is ready for the

next command.

1. Wireless Status

Each icon in the following table shows the

wireless network status:

Your machine is not connected to

the wireless access point/router.

Press this button to configure

wireless settings. For more

detailed information, see the Quick

Setup Guide.

Wireless network is connected.

A three-level indicator in each of

the Home screens displays the

current wireless signal strength.

The wireless access point/router

cannot be detected.

The wireless setting is disabled.

You can configure wireless settings by

pressing the Wireless Status button.

2. [Functions]

Press to access the [Functions] menu.

[Web] / [USB] / [Download

Software]

3. [Settings]

Press to access the [Settings] menu.

4. [Mainte- nance]

Press to access the [Mainte- nance]

menu.

5. Quiet Mode

This icon appears when the [Quiet

Mode] setting is set to [On].

The Quiet Mode setting can reduce

printing noise. When Quiet Mode is turned

on, the print speed becomes slower. For

more detailed information, see the Online

User's Guide.

6. Information icon

New information from Brother appears in

the information bar when the notification

settings such as [Message from

Brother] and [Firmware Auto

Check] are set to [On].

(Internet connection is needed, and data

rates may apply.)

Press to view the details.

7. Warning icon

The warning icon appears when there

is an error or maintenance message;

press to view the details, and then

press to return to the Home screen.

Navigate the

Touchscreen

Press your finger on the LCD to operate it. To

display and access all the options, press d c

or a b on the LCD to scroll through them.

IMPORTANT

DO NOT press the LCD with a sharp object

such as a pen or stylus. It may damage the

machine.

• This product adopts the font of ARPHIC

TECHNOLOGY CO., LTD.

• DO NOT touch the LCD immediately after

plugging in the power cord or turning on

the machine. Doing this may cause an

error.

NOTE

1General Information

Load Paper

1Load the paper in the paper tray as follows.

Fan the stack of paper well.

The paper size determines the orientation when loading paper.

Tray #1 How to Load Paper

Letter

Executive

B5 (JIS) ♦

Adjust the paper

guides.

Landscape orientation

Photo

Photo L

Photo 2L

B6 (JIS) ♦

Index card

Envelopes

Adjust the paper

guides.

Portrait orientation

Ledger

B4 (JIS) ♦

Legal

Folio

Mexico Legal

India Legal

Extend the tray using

the green slider, then

adjust the paper

guides.

Portrait orientation

2Paper Handling

MP Tray How to Load Paper

Letter

Executive

B5 (JIS) ♦Adjust the MP tray paper

guides.

Landscape orientation

Ledger

B4 (JIS) ♦

Legal

Folio

Mexico Legal

India Legal

Photo

Photo L

Photo 2L

B6 (JIS) ♦

Index card

Envelopes

Adjust the MP tray paper

guides.

Portrait orientation

For more detailed information, see the Online User's Guide: Load Paper.

♦ Supported only in some countries.

2Unfold the paper support flap.

3Change the paper size setting in the machine's menu, if needed.

2Paper Handling

Print from Your

Computer

Before attempting any printing operation,

confirm the following:

• Make sure you have installed the Brother

software and drivers.

• Make sure the USB or network cable is

connected correctly, or that you are

connected to the network using your

wireless access point/router.

Print a Document

(Windows®)

1Select the print command in your

application.

2Select Brother HL-XXXX Printer

(where XXXX is the name of your

model).

3Click Print.

4Complete your print operation.

Print a Document (Mac)

1From an application, such as Apple

TextEdit, click the File menu, and then

select Print.

2Select Brother HL-XXXX Printer

(where XXXX is the name of your

model).

3Click Print.

4Complete your print operation.

Various Printing

To use the various printing features, click the

printing properties or preferences button to

change the printer setting.

Print on Both Sides of the Paper

Automatically

Print More Than One Page on a Single

Sheet of Paper (N in 1)

For Windows®:

For more detailed information, see the Online

User's Guide: Print from Your Computer

(Windows®).

For Mac:

For more detailed information, see the Online

User's Guide: Print from Your Computer

(Mac).

3Print

Print Photos Directly

from a USB Flash Drive

Preview and Print Photos

from a USB Flash Drive

Preview your photos on the LCD before you

print them. Print images that are stored on a

USB flash drive.

1Put a USB flash drive in the USB slot.

2Press [JPEG Print] > [Select

Files].

3Press d or c to display the photo you

want to print, and then press it.

To print all photos, press [Print All],

and then press [Yes] to confirm.

4Press to display the keyboard on

the touchscreen, and then enter the

number of copies using the touchscreen

keyboard. Press [OK].

You can also press [-] or [+] on the

touchscreen.

5Press [OK].

6Repeat the last three steps until you

have selected all the photos you want to

print.

7Press [OK].

8Read and confirm the displayed list of

options.

9To change the print settings, press

[Print Settings].

When finished, press [OK].

10 Press [Start].

Print Settings Overview

The Print Settings you change are temporary

for your current printout. The machine returns

to its default settings after printing is

complete.

You can save the print settings you use

most often by setting them as the default.

For more detailed information, see the

Online User's Guide.

3Print

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