Xerox DocuColor 30 Pro User manual

IndexContents

this publication may be transmitted, transcribed, reproduced, stored in

any retrieval system or translated into any language or computer

language in any form or by any means, mechanical, electronic, magnetic,

optical, chemical, manual, or otherwise, without the prior written

consent of ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts

01960. Printed in the United States of America.

The software described in this book is furnished under license and may

be used or copied only in accordance with the terms of such license.

IMPORTANT NOTICE ScanSoft, Inc. provides this publication “as is” without warranty of any

kind, either express or implied, including but not limited to the implied

warranties of merchantability or fitness for a particular purpose. Some

states or jurisdictions do not allow disclaimer of express or implied

warranties in certain transactions; therefore, this statement may not

apply to you. ScanSoft reserves the right to revise this publication and to

make changes from time to time in the content hereof without obligation

of ScanSoft to notify any person of such revision or changes.

TRADEMARKS AND CREDITS TextBridge is a registered trademark, and Pagis is a trademark, of

ScanSoft, Inc. The Stylized X is a trademark of Xerox Corp.

Excel,Word, and Windows are trademarks of Microsoft Corp.

WordPerfect is a registered trademark of WordPerfect Corp.

Other terms used in this manual are the trademarks of their respective

holders.

Verity Topic® Search Technology copyrighted by Verity, Inc.

AccuSoft Redlining® Toolkit copyrighted by AccuSoft Corp.

Authors: Jim Cahill and Sadie DeSimone

9 Centennial Drive

Peabody, Massachusetts 01960

Pagis Pro 3.0 User’s Guide

Part Number 00–094520–00

May 1999

Pagis Pro User’s Guide iii

Index

CONTENTS

PREFACE

About this User’s Guide..............................xiii

Typographic conventions used in this manual ..........xiv

Related Documents ................................. xv

1 INTRODUCTION

What is Pagis Pro?................................. 1–1

What Comes with Pagis Pro ......................... 1–2

Pagis Pro Features ................................ 1–3

Where to Go From Here............................. 1–9

2 INSTALLING PAGIS PRO

System Requirements .............................. 2–1

Installing and Testing Your Scanner ................... 2–2

Installing Pagis Pro Software ........................ 2–3

If you already have TextBridge .................... 2–3

Upgrading from an earlier Pagis version ............. 2–3

Uninstalling the old Pagis software................. 2–4

Running the Pagis Pro setup program ............... 2–4

Upgrading old Pagis search database .............. 2–12

Where to Go From Here............................ 2–14

Uninstalling Pagis Pro ............................ 2–15

iv Pagis Pro User’s Guide

Index

3 LEARNING PAGIS PRO

Pagis Inbox — the Pagis control center ................. 3–2

Pagis ToolBar ................................. 3–3

Pagis SendTo Bar .............................. 3–5

Pagis Folders.................................. 3–6

Scanning a Document .............................. 3–6

Copying a Document .............................. 3–10

Faxing a Document ............................... 3–13

E-mailing a XIF image ............................ 3–16

Refining and Annotating a Document ................. 3–19

Scanning and Typing Into a Form .................... 3–23

Scanning a document into a text application ............ 3–26

Searching for a Document .......................... 3–28

Running OCR on a Document ....................... 3–32

Where to Go From Here............................ 3–34

4 USING PAGIS PRO

Pagis Inbox ...................................... 4–1

Pagis Inbox menus and commands ................. 4–2

Pagis commands in the File menu ............... 4–3

Pagis commands added to the View menu ......... 4–3

Pagis menu ................................ 4–4

Document thumbnails ........................... 4–5

Pagis ToolBar ................................. 4–7

Modifying the Pagis ToolBar ................... 4–7

Pagis SendTo Bar .............................. 4–9

Changing SendTo Bar options .................. 4–9

Adding a program to the SendTo Bar............ 4–10

Removing a program from the SendTo Bar ....... 4–12

Changing the Pagis Inbox location in your file system .. 4–13

Table of Contents v

Index

Pagis Folders.................................... 4–14

Creating a Pagis Folder...................... 4–14

Removing Pagis Folder attributes .............. 4–14

Pagis Folders and Pagis Search Databases ....... 4–15

Working with Pagis Files in Windows™ ............... 4–15

About Pagis (XIF) files.......................... 4–16

Enhanced context menu ........................ 4–18

Stacking documents......................... 4–18

Unstacking documents ...................... 4–20

Converting to other image formats ............. 4–20

Adding files to the Pagis Search Database........ 4–23

Defining keywords and other properties for a file...... 4–24

Defining Title, Author, and Keywords for a file .... 4–24

Viewing and printing documents with Pagis Document

Viewer................................ 4–26

Working with the Pagis Document Viewer........ 4–26

File menu ................................ 4–28

Edit menu ................................ 4–29

View menu ............................... 4–30

Scan Tool (Scanner, Copier, Fax)..................... 4–31

Setting up your scanner or digital camera to work

with Pagis ............................. 4–32

About scanners and scanner drivers ............ 4–32

Running the Scanner Setup Wizard............. 4–33

Changing default properties for scanned documents ... 4–36

Specifying scanner properties ................. 4–37

Specifying page refinements .................. 4–40

Specifying auto save properties ................ 4–43

Specifying keyword properties................. 4–45

vi Pagis Pro User’s Guide

Index

4 USING PAGIS PRO (CONT.)

Scanning documents ........................... 4–46

Scanning a single-sided document to a XIF file .... 4–46

Scanning a double-sided document to a XIF file.... 4–50

Scanning directly to an application ............. 4–52

Acquiring an image from a digital camera ........ 4–54

Using Prescan to scan part of a document ........ 4–57

Copying documents ............................ 4–59

Select a printer ............................ 4–60

Set up the copy job.......................... 4–61

Make copies............................... 4–63

Faxing documents ............................. 4–65

Select a fax printer ......................... 4–65

Set up the fax job........................... 4–67

Fax a document............................ 4–68

Pagis Editor .................................... 4–70

Menus and Commands in the Pagis Editor .......... 4–71

File menu ................................ 4–71

Edit menu ................................ 4–74

View menu ............................... 4–76

Insert menu............................... 4–78

Tools menu ............................... 4–78

Page menu................................ 4–80

Annotate menu ............................ 4–82

Forms menu .............................. 4–84

Toolbars in the Pagis Editor ..................... 4–86

Standard toolbar ........................... 4–86

Annotation toolbar.......................... 4–87

Image toolbar ............................. 4–87

Table of Contents vii

Index

Inserting New Pages into an Open Document ........ 4–88

Scanning new pages into an open document ...... 4–88

Pasting images from other applications .......... 4–90

Inserting a blank page....................... 4–90

Inserting an image file....................... 4–90

Re-ordering pages in a document............... 4–91

Image Editing and Refinement ................... 4–92

Auto refinement ........................... 4–93

Manual refinement ......................... 4–93

Straightening pages ........................ 4–95

Rotating pages............................. 4–96

Cropping pages ............................ 4–96

Adjusting brightness and contrast.............. 4–97

Resizing pages............................. 4–98

Changing resolution ........................ 4–98

Converting color depth ...................... 4–98

Removing background tint.................... 4–99

Making Annotations in a Pagis document .......... 4–100

Basic annotation procedure .................. 4–100

Specifying annotation options ................ 4–101

Filling Out Forms ............................ 4–103

Specify form field options.................... 4–103

Analyze and fill out the form ................. 4–104

Preparing a XIF Document for Printing............ 4–106

Exporting XIF to Other Image Formats............ 4–107

Specify Save/Export preferences .............. 4–107

Using the Export command .................. 4–108

Using the SendTo command ................. 4–109

Using OCR To Capture Text from the Editor........ 4–110

viii Pagis Pro User’s Guide

Index

4 USING PAGIS PRO (CONT.)

Web Capture Tool ............................... 4–112

Creating a web site shortcut .................... 4–112

Editing a web site thumbnail.................... 4–114

Using a weblink shortcut....................... 4–114

Pagis Search Database Manager and Update Tool....... 4–115

About search databases........................ 4–116

Exploring the Pagis Search Database Manager ...... 4–117

Create Search Database command............. 4–118

Configure Search Database command .......... 4–119

Delete Search Database command............. 4–120

Change Schedule command .................. 4–120

Update Search Database command ............ 4–121

Attach to Search Database command........... 4–122

Detach from Search Database command ........ 4–123

Properties command ....................... 4–123

Exit command ............................ 4–123

Search Database toolbar .................... 4–123

Creating and defining a search database ........... 4–124

Updating a search database for removable media .... 4–128

Sharing search databases in a networked

environment .......................... 4–130

Search Tool .................................... 4–131

Basic search steps ............................ 4–132

Defining a search string ....................... 4–134

Simple searches........................... 4–135

Proximity searches ........................ 4–136

Natural language searches .................. 4–136

Search by example......................... 4–137

Table of Contents ix

Index

Other search properties........................ 4–137

Keywords tab ............................ 4–137

Date tab ................................ 4–138

Name and Type tab ........................ 4–139

Advanced tab............................. 4–139

Finding out what files a database contains ...... 4–142

File menu .................................. 4–143

Open Selected Document command ............ 4–143

Properties command ....................... 4–143

Open Containing Folder command............. 4–144

Save Search command...................... 4–144

Exit command ............................ 4–144

Edit menu .................................. 4–144

Copy command ........................... 4–145

Select All command ........................ 4–145

Invert Selection command ................... 4–145

View menu ................................. 4–145

Large Icons command ...................... 4–145

Small Icons command ...................... 4–146

List command ............................ 4–146

Details command.......................... 4–146

Arrange Items command .................... 4–146

Database menu .............................. 4–146

Update Search Databases command ........... 4–147

Manage Search Databases command........... 4–147

Working with found documents .................. 4–147

Viewing search hits in found documents ........... 4–149

Where to Go From Here........................... 4–150

xPagis Pro User’s Guide

Index

5 EXAMPLES AND ADVANCED FEATURES

Sample Uses of Pagis Pro ........................... 5–1

Scan manuscripts and photographs for a newsletter .... 5–2

Scan a document and edit it in a word processor ....... 5–3

Scan a spreadsheet and edit it in a spreadsheet

application.............................. 5–3

Create a library of company documents .............. 5–4

Use annotations to comment on scanned design

drawings ............................... 5–5

Scan invoices and e-mail them to customers .......... 5–6

Scan and fax reports to clients..................... 5–6

Scan, organize, and retrieve articles and research

information ............................. 5–7

Eliminate office clutter .......................... 5–8

Scan receipts and other financial documents for tax

purposes .............................. 5–10

Scan a picture, add keywords, and add it to a search

database .............................. 5–10

Scan photos of possessions for insurance purposes..... 5–11

Tips and Techniques .............................. 5–12

Using the Pagis Print Driver to create XIF documents.. 5–12

Downloading the Pagis Viewer ................... 5–17

Sending XIF files as e-mail attachments ............ 5–18

America Online ............................ 5–18

Eudora Pro and Eudora Lite .................. 5–19

Lotus cc:Mail and Lotus Notes................. 5–20

MS Outlook Express and MS Outlook ........... 5–20

Netscape Mail ............................. 5–21

Registering Netscape and Netscape Mail......... 5–22

Other Xerox Software manuals

Xerox

Xerox DocuColor 6060 User manual

Xerox

Xerox -05W User manual

Xerox

Xerox DocuColor 250 Reference guide

Xerox

Xerox 850DP - Phaser Color Solid Ink Printer User manual

Xerox

Xerox Document Services Platform Series User manual

Xerox

Xerox DocuPrint 100MX User manual

Xerox

Xerox Scan to PC Desktop v9.0 User manual

Xerox

Xerox DocuPrint N4025 User manual

Xerox

Xerox Integrated Fiery Color Server User manual

Xerox

Xerox C8 - DocuPrint Color Inkjet Printer User manual

Xerox

Xerox 098S04703 User manual

Xerox

Xerox 850DP - Phaser Color Solid Ink Printer Instruction Manual

Xerox

Xerox SMARTsend 2.0 User manual

Xerox

Xerox Document centre 490 Programming manual

Xerox

Xerox SMARTsend 3.0 User manual

Xerox

Xerox 850DP - Phaser Color Solid Ink Printer Service manual

Xerox

Xerox 6100BD - Phaser Color Laser Printer Parts list manual

Xerox

Xerox DocuColor 252 User manual

Xerox

Xerox C8 - DocuPrint Color Inkjet Printer User manual

Xerox

Xerox 2121L - FaxCentre B/W Laser User manual

Xerox

Xerox FreeFlow 701P45570 Quick setup guide

Xerox

Xerox Wide Format 6030 User manual

Xerox

Xerox FreeFlow Owner's manual

Xerox

Xerox WORKCENTRE C2424 User manual

Popular Software manuals by other brands

COMPRO

COMPRO COMPROFM manual

Muratec

Muratec OFFICEBRIDGE ONLINE user guide

Oracle

Oracle Contact Center Anywhere 8.1 installation guide

Adobe

Adobe 65007312 - Photoshop Lightroom Programmer's guide

Avaya

Avaya NULL One-X for RIM Blackberry user guide

HP ProLiant BL420c user guide

PS Audio

PS Audio PowerPlay Programming manual

Brady

Brady LOCKOUT PRO 3.0 Administrator's guide

Avaya

Avaya Interaction Center user guide

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Guide book

Novell

Novell GROUPWISE 8 - INTERNET AGENT manual

Oracle

Oracle Application 9i Configuration guide

Acer

Acer RDM user guide

Canon

Canon Vixia HF21 instruction manual

Canon

Canon ZR950 instruction manual

Samsung

Samsung Auto Backup user manual

Polycom

Polycom Vortex EF2201 Application note

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c user manual