Xerox WorkCentre Pro 412 User manual

Xerox WorkCentre Pro 412

Quick Start Guide

610E35560

Control Panel

Automatic Document

Feeder

USB Connector

Side Cover

Front Cover

Bypass Tray

Parallel

Connector

Telephone

Connections:

EXT.

LINE

Document Cover

Document

Guides

Scan Module

Connector

Document

Input Tray

AC Power Cord

Connector

Scanner Module

Paper Cassette

Release Latch

Document

Output

Tray Document Glass

Page 2

Welcome to your WorkCentre Pro 412....

Thank you for choosing the Xerox WorkCentre Pro 412.

To support the delivery of your new machine please refer to the following:

Quick Start Guide

Installation Sheet

Customer Documentation CD for use by End Users/Key Operators

The following pages contain an overview of the main features to help you get

started. If you require more detailed information about any of the features

available on your WorkCentre Pro 412, please refer to the enclosed CD which

contains viewable print ready files of the complete documentation suite that

supports your machine. Copy these documents onto your server to provide

your users with easy access.

The Document Company Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1HE

ENGLAND

by statutory or judicial law or hereinafter granted, including without limitations, material generated from the

software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox®, The Document Company®, the digital X®and all Xerox products mentioned in this publication are

trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Page 3

Working around the control panel....

Key Function

1Pause PC

Printing Use to pause a print job

2Reports Use to display a list of available

reports for printing

32-Sided

Copy Use to make one or two-sided

copies

4Output Use to collate outputs in copy

mode

5Reduce/

Enlarge Use to reduce or enlarge the

image

6Lighten/

Darken Use to adjust image contrast level

7Paper

Supply Use to select the required paper

supply source

8Resolution Use to adjust the resolution or

sharpness for Fax and Scan jobs

9Original

Type Use to select the type of original

being scanned

10 Scan

Options Use to select COLOR, B&W or

GRAY mode for scanning

In Fax mode, B&W or COLOR

mode is selectable

11 Mode Key Use to select the required Mode,

COPY, FAX or SCAN

12 LCD Shows the current status and

guides the user through various

tasks

Key Function

13 Navigation

Keys Use to navigate the menu list

vertically and horizontally

14 Select Saves a current selection

15 Job Status Displays current job status and

pending jobs

16 Menu/Exit Use to enter or exit Menu mode

17 Manual

Group Use to send a fax job to multiple

destinations

18 Manual

Dial Use for manual dialing

19 Speed Dial Use to enter a 2 digit Speed Dial

number which has been stored in

the machine’s phone book

memory

20 Pause/

Redial Use to redial the last phone

number called or to add a pause

21 Numeric

Keypad Use to enter characters, or to

choose special functions in

conjunction with the Menu button

22 Start Use to start a job

23 Stop Use to stop an operation

24 Clear/

Clear All Use to clear selections and entries

25 Machine

Graphic Illuminates when a system error

occurs

Page 4

Making connections....

1If required, connect your

answering machine and/or

telephone to the EXT jack

and connect the telephone

line cord from the wall jack

to the LINE jack.

2CAUTION:Shut down your

computer before connecting

the cable.

Connect the USB Cable

directly to your computer.

Connect a Parallel Port

Cable (sold separately).

3CAUTION:Pull the scan

unlock switch toward you to

unlock the scanner before

connecting the power.

Connect the AC Power

Cord to your machine and

a power outlet. When

pluggedin,the WorkCentre

Pro 412 is switched on.

Page 5

Loading paper....

1Pull open the paper

cassette and push down

on the pressure plate until

it locks into position.

2Adjust the rear paper guide

to the required paper

length.

To load a different size

paper, lift and insert the

rear guide into the

corresponding position.

Fan the paper and insert

into the cassette.

LGL FOLIO A4 LTR

Rear Guide

3NOTE: Ensure the paper

corners are under the snubbers

and do not fill above the max fill

line.

While squeezing the side

guide, move it toward the

stack of paper until it

gently touches the stack

and then close the paper

cassette.

Max Fill Line

Snubbers

Side Guide

Page 6

Setting the language....

Press [Menu/Exit] on the control panel.

The display shows the first menu

‘SYSTEM DATA’.

Scroll to the ‘SYSTEM SETUP’menu by

pressing repeatedly, then press

[Select].

Scroll to the ‘SELECT LANGUAGE’

option by pressing repeatedly.

Using the and navigation keys,

select the required language option and

press [Select].

The language will change to the required

setting.

Press [Menu/Exit] to exit.

Page 7

Installing software....

1 Switch on your PC and start Windows.

NOTE: If a window appears concerning New

Hardware, select Cancel.

Insert the Setup CD into the CD-ROM

drive of your PC. If the Xerox screen

appears automatically, go to step 4.

From the Start menu, select [Run]. Type

D:\XINSTALL.EXE (where “D”is the letter

of your CD-ROM drive), then click [OK].

Follow the on-screen instructions to

complete the software installation.

After installing all of your software,

reboot your PC. For Windows 95/98,

upon restart eject the CD.

Page 8

Making copies....

1Ensure the LCD displays

‘READY TO COPY’. If not,

press the [Copy/Fax/

Scan] Key repeatedly

until COPY MODE

displays and press

[Select]. Copy/Fax/Scan

Key

2Load the originals

using the automatic

documentfeederorthe

document glass.

3Select Copy features,

enter the copy

quantity required and

press [Start].

Start Key

Copy features include....

Lighten/Darken

Original Type

2-Sided Copy

Reduce/Enlarge

Output

Page 9

Printing from an application....

The following steps describe the typical process to print from a Windows environment.

Steps may vary depending on the application being used.

1 Ensure that your WorkCentre Pro 412 is

properly connected to the computer, the

machine is powered on, and there is

paper loaded.

Verify that you have installed the printer

driver software for your machine.

Start the program you are using to create

the document, and create or open the

document you want to print.

Choose [Print] or [Page Setup] from the

File menu. Ensure the WorkCentre Pro

412 is selected as your default printer.

Make any programming adjustments that

are appropriate for printing your

document.

Click [OK] to close the Properties dialog

box. After making any necessary

changes to the printing parameters, click

[OK] to start the print job.

Page 10

Sending a fax....

1Load the originals

using the automatic

documentfeederorthe

document glass.

2Ensure the LCD displays

the date and time. If not,

press the [Copy/Fax/

Scan] Key repeatedly

until FAX Mode displays

and press [Select]. Copy/Fax/Scan

Key

3Select Fax features,

enter the fax number

and press [Start].

Start Key

Fax features include....

Resolution

Scan Options

Original Type

Lighten/Darken

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