Ricoh Aficio MP 301SPF User manual

MFD User Guide

Ver 1.2

MP301SPF

MPC305SPF



User Guide

CONTENTS

CONTROL PANEL Page 3

An overview of the function buttons.

MFD BASICS Page 4

Explains some of the most commonly used buttons.

COPIER

Double-sided Page 6

Make 2-sided copies from single and double sided originals.

Sorting Page 7

Collate documents into sets.

Reducing & Enlarging Page 8

Reduce and enlarge different sized documents.

DOCUMENT SERVER

Storing a document Page 9

Save documents onto the MFD hard drive.

Retrieving a document Page 11

Print documents that have been saved onto the MFD hard drive.

PRINTER

Locked Print Page 12

Secure printing.Job(s) will not be printed out until the user enters a

pin code at the MFD to release it.

Creating One-Click Presets Page 15

Save time and effort by creating easy icons for the settings used most.

SCANNER

Scan to Email Page 18

Scan a document and email it to a designated email address.

Saving Email Shortcuts Page 19

Set up shortcut buttons for commonly used email addresses.

Scan to Folder Page 22

Scan a document to a shared folder on the server.

Naming a scan file Page 24

Rename the scan file at the MFD.

FACSIMILIE

Sending a Fax Page 25

Send a fax at the MFD.

Saving Fax Shortcuts Page 26

Set up shortcut buttons for commonly used fax number

CONTROL PANEL

RESET Clears all settings (Defaults).

PROGRAM Store frequently used copy settings in the machine memory

and recall them for future use.

ENERGY SAVER Turn the machine ON/OFF from standby.

USER TOOLS/COUNTER Access System menus. Take counter readings.

STOP Stop copying/scanning/faxing.

SIMPLIFIED DISPLAY Toggles between normal and simplified screen mode.

START Begin copying/scanning/faxing when on that function.

STATUS Overview of function status.

F1-F3 Can be assigned to different functions. (Must be setup in User

Tools)

HOME Returns to ‘HOME’ screen.

Page 3

MFD BASICS

Load your documents

FACE UP in the Auto-

matic Document feeder.

(Remove any staples or

paper clips!)

Place your documents

FACE DOWN on the

glass, aligned with the

top left-hand corner.

Use the number keys to

enter user codes,

passwords or quantities.

The ‘Home’ button will

return the device to the

Home screen.

❶

❷

❸

❹

Page 4

MFD BASICS

Press the

‘Energy Saver’ button

to turn the machine

on from standby.

Press the ‘Start’ button

to begin copying/

scanning/ faxing.

To stop a job,

press ‘Stop’.

To clear any selections

you have made, press

‘Reset’.’

❺

❻

❼

❽

Page 5

DOUBLE SIDED

To make two-

sided copies

from one- sided

originals,

select ‘1 to 2

sided’.

To make two-

sided copies

from two-sided

originals,

select ‘2 to 2

sided

Load your

documents into

the Automatic

Document feeder.

Page 6

SORTING

To collate

documents

into sets,

select ‘Sort’.

Load your

documents into

the Automatic

Document feeder.

Page 7

REDUCE & ENLARGE

Select

‘Red/Enlrg’.

Use the ‘-/+’

adjuster to set

a percentage.

Load your

documents into

the Automatic

Document feeder.

Page 8

STORING A DOCUMENT

Select ‘To

Scanning

Screen’

Select

‘File Name’

Select

‘Delete All’

❶

❷

❸

Page 9

STORING A DOCUMENT

Use the key-

pad to type in

the name of

the document,

then select

‘OK’

Press the

[Start]

button to

store the

document

❹

❺

❻ Your

document

has now

been

stored onto

the MFD.

Page 10

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