Polycom SoundPoint IP 650 Phone User manual

QUICK START GUIDE

SoundPoint®IP 650 Phone

Hosted PBX

With Hosted PBX you now have access to the latest phone service.

Get ready to experience the power of Hosted PBX.

Now that you’re set up, be sure to review the features on the following pages to help

you get started. If at any time you have questions about your new Hosted PBX

solution, please don’t hesitate to contact one of our dedicated technical support

representatives at 1-855-440-5602 or visit cogeco.ca/en/business/phone/hosted-pbx.

Sincerely, the Hosted PBX Team

GETTING STARTED WITH HOSTED PBX

SETTING UP VOICE MAIL

GREETINGS FROM YOUR PHONE

1. Dial feature code *98 or press

2. Enter a PIN of your choice (at least 6 digits)

3. Re-enter PIN to confirm

4. Upon hearing the system voice prompt, record your name

5. Press #to confirm

6. Setting up the Greetings

Choose one of the following options:

Press 1 to record a personal greeting. Follow the voice prompts to complete

the recording.

Press 2 to select system generated greetings that include your name.

Greeting is automatically created.

Press 3 to select system generated greetings that include your phone number

Greeting is automatically created.

Press 4 to select system generated greetings that include both your name

and telephone number. Greeting is automatically created.

Press the pound key (#) to confirm

After 3 unsuccessful attempts to log in, you will be locked out. Please contact

technical support at 1-855-440-5602. Accessing the Voice Portal from a remote

location is not offered.

Applies to phones running SIP 2.2 or later. For detailed information please consult the comprehensive

SoundPoint IP 650. User Guide available at: www.polycom.com/support/voicedocumentation/

TIPS

• Incoming calls may be ignored by pressing the Reject soft key or

during ringing.

BASIC PHONE FEATURES

PLACING A CALL

Using the Handset:

Pick up the handset and dial the number or dial the number first, and then pick up

the handset.

Using the Speakerphone:

1. With the handset on-hook, press:

any assigned line key, or

the NewCall soft key.

2. Dial the number.

Or dial the number, and then press the Dial soft key.

Using the optional Headset:

1. With the headset connected, press: any assigned line key,

or the NewCall soft key.

2. Press .

3. Dial the number.

Or dial the number, and then press .

ANSWERING A CALL

Using the Handset: Pick up the handset.

Using the Speakerphone: Press: , or

the line key, or

the Answer soft key.

Using the optional Headset: Press .

TIPS

• During a call, you can alternate between handset, headset, or hands-free

modes by pressing the or keys, or picking up the handset

TIPS

• When a conference has been established, pressing the Split soft key will split

the conference into two calls on hold.

• Placing the call on hold on the conference originator’s phone will place the other

parties in the conference on hold.

• A conference may be created at any time between an active call and a call

which is on hold (on the same line or another line) by pressing the Join soft key.

• Ending the call on the conference originator’s phone will allow the other parties

to continue the conference.

* Conferencing is an optional feature that must be configured

on the call server. Particulars and menu options may vary.

ENDING A CALL

Using the Handset: Hang up or press the EndCall soft key.

Using the Speakerphone:

Press or the EndCall soft key.

Using the optional Headset:

Press or the EndCall soft key.

MICROPHONE MUTE

During a call, press . Mute applies to all modes: handset, headset, and hands-free.

You can hear all other parties while Mute is enabled.

To turn off Mute, press again.

CALL HOLD AND RESUME

1. During a call, press or the Hold soft key.

2. Press again, the Resume soft key, or the line key to resume the call.

LOCAL CONFERENCE CALLS*

To create a three-way local conference call:

Pick up the handset and dial the number or dial the number first, and then pick up the

handset.

1. Call the first party.

2. Press or the Confrnc soft key to create a new call

(

the active call is placed on hold

3. Place a call to the second party.

4. When the second party answers, press or the Confrnc soft key again to

join all parties in the conference.

TIPS

• Call forwarding is not available on shared lines

• If call forwarding is configured on the call server (invoked using * code dialing

or from a PC-based application), then particulars and menu options may vary.

TIPS

• Press the Blind soft key to transfer the call without speaking to the second party.

• Transfer may be canceled during establishment by pressing the Cancel soft key.

The original call is resumed.

CALL TRANSFER

1. During a call, press or the Trnsfer soft key (the active call is placed on hold).

2. Place a call to the party to which you want to transfer the call.

3. After speaking with the second party, press or the Trnsfer soft key to complete the

transfer.

CALL FORWARDING

To enable call forwarding:

1. Press the Forward soft key from the phone’s idle display or press

and select Features,and then Forward.

2. Select a Forwarding Type from Always, No Answer, and Busy.

3. For all types, enter a number to forward all future calls to.

4. For No Answer, enter the number of rings before forwarding.

5. Press the Enable soft key to confirm Call Forwarding.

A moving arrow icon appears for that line to confirm Call Forwarding is enabled.

To disable call forwarding:

1. Press the Forward soft key from the phone’s idle display or press

and select Features, and then Forward.

2. Select a Forwarding Type from Always, No Answer, and Busy.

3. Press the Disable soft key.

TIPS

• If Do Not Disturb is configured on the call server, particulars may vary.

REDIAL

Press the Redial soft key or to redial the most recently dialed number.

DO NOT DISTURB

Press to prevent the phone from ringing on incoming calls.

A Do Not Disturb icon appears for all lines to confirm that Do Not Disturb is enabled.

Press again to turn off Do Not Disturb.

VOICE MAIL

The Message Waiting Indicator on the front of the phone and individual line indicators

will flash and the stutter dial tone in place of normal dial tone will sound to indicate

that message(s) are waiting at the message center.

To listen to voice messages:

1. Press .

2. Follow voice prompts to listen to messages.

CALL LISTS

Press

followed by Call Lists and Missed, Received, or Placed Calls, as desired.

Information on respective calls will be displayed.

From this screen, choose the appropriate soft key:

1. Edit to amend the contact number before dialing.

2. Dial to place the call.

Or press More, then:

3. Info to view detailed call information.

4. Save to store the contact to the Contact Directory.

5. Clear to delete the call from the list.

Press More and Exit soft keys to return to the idle

display.

SPEED DIALING

To assign a speed dial index,refer to the CONTACT DIRECTORY section.

To dial a contact assigned to a line key, press the corresponding line key.

TIPS

• Contacts can be easily added from Call Lists. For more information, refer to

the CALL LISTS section.

CUSTOMIZING YOUR PHONE

CONTACT DIRECTORY

To add a contact in your local phone directory:

1. Press , and then select Contact Directory.

2. Press the More soft key, then the Add soft key to enter another contact into the

phone’s database.

3. Enter first and/or last name from the dial pad. Press the 1 / A / a soft key to select

between numeric and upper / lower case alphanumeric modes. Press the

Encoding soft key to access special characters in other languages if necessary.

4. Enter a unique contact phone number (not already in the directory).

5. Change the Speed Dial Index if desired. It will automatically be assigned the next

available index value.

6. Modify the remainder of the fields (Ring Type, Divert Contact, Auto Reject,

and Auto Divert) if desired.

7. Press the Save soft key to confirm or the Cancel soft key to abandon the changes,

then press or the Exit soft keys to return to the idle display.

To search for a contact:

1. Press , and then select Contact Directory.

2. Press the More soft key, and then the Search soft key.

3. Using the dial pad, enter the first few characters for First or Last names.

4. Press the Search soft key to search for contacts. Dial successful matches from the

resulting search screen.

To edit a contact:

1. Press , and then select Contact Directory.

2. Search for contact (see above).

3. Press the Edit soft key and make the necessary changes.

4. Press the Save soft key to confirm or the Cancel soft key to abandon the changes,

then press or the Exit soft keys to return to the idle display.

TIPS

• If you select Silent ring, press the Line key or Answer soft key to answer

incoming calls.

VOLUME ADJUSTMENT

Press the volume keys to adjust handset, headset, and hands-free

speaker volume during a call. Pressing these keys in idle state adjusts the ringer volume.

RING TYPE

You can select different rings to match your preferences and distinguish between

calls on lines.

To change the incoming ring:

1 Press .

2. Select Settings, followed by Basic, and then Ring Type.

3. Using or , highlight the desired ring type.

Press the Play soft key to hear the selected ring type.

4. Press the Select soft key to change to the selected ring type.

5. Press or the Exit soft keys to return to the idle display.

DISTINCTIVE RINGING / CALL TREATMENT

You can set distinctive incoming ringing tones for different contacts in your

local directory.

To set a distinctive ring for a local contact:

1. Press , and then select Contact Directory.

2. Search for the contact (refer to the CONTACT DIRECTORY section).

3. Press the Edit soft key and scroll down to Ring Type.

4. Enter a number corresponding to one of the ring types available

(see RING TYPE above).

5. Press the Save soft key or the Cancel soft key to abandon the change, then press

to return to the idle display.

AUTO ATTENDANT GREETINGS

Dial the Auto Attendant (AA) phone number (E.g. 51#, 52#, 53# provided by Cogeco)

Upon hearing the IVR Prompt, press/key-in *6

Enter PIN followed by #(E.g. 1234#)

If entering the system the first time, it will give you the option of choosing your PIN

(a minimum of 4 digits is recommended). Re-enter the new PIN to confirm,

followed by #.

To Record & Edit recordings for Business and Non-Business hours

Press 1 - To change the configuration of your automated attendant

Press 1 - To turn on/off your automated attendant

Press 2 - To record or edit announcements used for your business-hours menu

Press #to record your initial greeting

When finished recording press #

Press 1 to save the recording

Press 2 to re-record/override

Press 3 to exit

Press 4 to continue recording

Press 3 - To record or edit announcements used for your non-business-hours menu

(Note: this option will be only available if you have your attendant configured by

Cogeco to provide your callers with options during Non-Business hours)

Press #to record your initial greeting

When finished recording press #

Press 1 to save the recording

Press 2 to re-record/override

Press 3 to exit

Press 4 to continue recording

Follow the voice prompts to complete the recording.

Press the (*) button to return to the previous menu.

Popular IP Phone manuals by other brands

Alcatel

Alcatel 4028 manual

Cisco

Cisco SPA-500 Series user guide

Proximus

Proximus Maestro 3016 IP quick start guide

Fanvil

Fanvil X4 user manual

Cisco

Cisco 7962 user guide

Snom

Snom 320 quick start guide

Yealink

Yealink Yealink SIP-T46G Guide

Avaya

Avaya 4625SW user guide

Yealink

Yealink SIP-T52S quick start guide

Nortel

Nortel 1140E Getting started

Nexotek

Nexotek NT-P500 user manual

Avaya

Avaya Integral 5 R3.0 user guide

GE 28320EE2 - Dect 6.0 InfoLink 2 user guide

Avaya

Avaya 4600 Series Administrator's guide

Mitel

Mitel MIVOICE OFFICE 400 6940 SIP user guide

Nortel

Nortel i2050 installation guide

Fiberme

Fiberme FAP260 Series user guide

Meridian

Meridian M5009 user guide