Polycom 400 Series User manual

Quickstart Guide

Polycom 400 Series

0THBJRS@QS&THCD[/NKXBNL2DQHDR  

-ESSAGE7AITING)NDICATOR

,INE)NDICATORS

,INE 3PEED$IAL+EY

!RROW+EYS

3PEAKER0HONE

&EATURE+EYS

-ICROPHONE-UTE

(ANDSFREE-ICROPHONE

6OLUME+EYS

$IAL0AD

(EADSET

(OLD

3PEAKER

3OFT+EYS

'RAPHIC$ISPLAY

(OOKSWITCH



/NKXBNL2DQHDR\&EATURES

 

























 

0THBJRS@QS&THCD[/NKXBNL2DQHDR

!@RHB/GNMD%D@STQDR

/K@BD@B@KK

5SEANYOFTHEFOLLOWINGAPPROACHESTOPLACEACALL

¿$IALTHENUMBERTHENLIFTTHEHANDSET

¿5SINGTHESPEAKERPHONE

¿5SINGTHEHEADSET

MRVDQ@B@KK

¿,IFTTHEHANDSET

¿5SINGTHESPEAKERPHONE

¿5SINGTHEHEADSET

$MC@B@KK

4OENDACALLDOONEOFTHEFOLLOWINGSTEPS

¿0RESSTHE$MC"@KKSOFTKEY

¿2EPLACETHEHANDSET

¿0RESSTHESPEAKERAND ORHEADSETBUTTON

1DCH@KHMFSGDK@RSB@KK K@BDC

¿0RESSTHE1DCH@KBUTTON



0THBJRS@QS&THCD[/NKXBNL2DQHDR  

!@RHB/GNMD%D@STQDR

,TSD@B@KK

$URINGACALLPRESS,TSD4HE-ESSAGE7AITING)NDICATOR

TURNSREDANDAMICROPHONEONTHESCREENINDICATESTHATTHE

OTHERPARTYORPARTIESCANNOTHEARYOU

-ICROPHONE-UTEAPPLIESTOALLMODES(ANDSET(EADSET

AND(ANDSFREE3PEAKERPHONE9OUCANSTILLHEARALLOTHER

PARTIESWHILEMUTEISENABLED

4OTURNOFF-ICROPHONE-UTEPRESS,TSDAGAIN

5HDVLHRRDCB@KKR

¿0RESS,DMTANDTHENSELECT%D@STQDR"@KK+HRSR

,HRRDC"@KKR

¿0RESS,DMTTORETURNTOTHEIDLESCREEN

CCHMF@"NMS@BS

¿0RESS,DMT

¿3ELECT%D@STQDR"NMS@BS#HQDBSNQX

¿0RESSTHE,NQDSOFTKEYTHENPRESSTHE CCSOFTKEY

¿%NTERFIRSTAND ORLASTNAMEOFTHECONTACTFROMTHEKEYPAD

¿%NTERACONTACTNUMBER

¿/PTIONAL#HANGETHE3PEED$IAL)NDEX

)TISAUTOMATICALLYASSIGNEDTOTHENEXTAVAILABLEINDEXVALUE

¿/PTIONAL#HANGETHE2ING4YPEAND$IVERT#ONTACT

¿0RESSTHE2@UDSOFTKEY

¿0RESS,DMTTORETURNTOTHEIDLESCREEN



0THBJRS@QS&THCD[/NKXBNL2DQHDR

!@RHB/GNMD%D@STQDR

"@KKHMF@"NMS@BS

¿)NTHE(OMESCREENPRESSTHE"NMS@BSRSOFTKEY

¿.AVIGATETOTHECONTACTYOUWANTTOCALL

¿0RESSTHE"@KKBUTTON

,@M@FHMF@"NMS@BS

¿0RESS,DMT3ELECT%D@STQDR"NMS@BS#HQDBSNQX

¿3AVE  ¿%DIT

¿$IAL  ¿3EARCH

¿$ELETE

/K@BDB@KKNMGNKC

¿4OPLACEACALLONHOLDPRESSTHE(OLDBUTTONWHILEONA

CALLOR'NKCSOFTKEY4HEHOLDICONWILLDISPLAYONTHELINE

KEYLABEL0RESS'NKCAGAINORTHE1DRTLDSOFTKEYTO

RETRIEVETHECALL



0THBJRS@QS&THCD[/NKXBNL2DQHDR  

"NMEDQDMBD"@KKR

/K@BD@BNMEDQDMBDB@KK

¿0LACETHEFIRSTCALL

¿0RESSTHE"NMEQMBSOFTKEYTOCREATEANEWCALL4HEACTIVE

CALLISPLACEDONHOLD

¿#ALLTHESECONDPARTY

¿0RESSTHE"@KKBUTTON

¿7HENTHESECONDPARTYANSWERSPRESSTHE,NQDSOFTKEY

ANDTHENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE

CONFERENCE

¿0RESS"NMEQMBSOFTKEYTOADDANOTHERPARTYTOTHECONFERENCE

THEFIRSTANDSECONDPARTYAREPUTONHOLD

¿#ALLTHETHIRDPARTY

¿!FTERTHETHIRDPARTYANSWERSPRESSTHE,NQDSOFTKEYAND

THENTHE"NMEQMBSOFTKEYAGAINTOJOINALLPARTIESINTHE

CONFERENCE

3NDMC@BNMEDQDMBDB@KK

¿&ROMTHE!CTIVE#ONFERENCEPAGEPRESSTHE$MC"@KKSOFTKEY

ORHANGUP

¿4HEOTHERPARTIESWILLCONTINUETOBECONNECTED



0THBJRS@QS&THCD[/NKXBNL2DQHDR

3Q@MREDQQHMF"@KKR

3Q@MREDQQHMF@B@KK

¿9OUCANTRANSFERCALLSINTWOWAYS

¿!KHMC3Q@MREDQ4RANSFERACALLTOANOTHERPARTY 

 WITHOUTWAITINGFORTHEOTHERPARTYTOANSWER

¿"NMRTKS@SHUD3Q@MREDQ4RANSFERACALLTOANOTHER

 PARTYAFTERSPEAKINGTOTHEOTHERPERSON

3N DQENQL@AKHMCSQ@MREDQ

¿$URINGACALLPRESSTHE3QMREDQSOFTKEY

¿0RESSTHE!KHMCSOFTKEY

¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL

3N DQENQL@BNMRTKS@SHUDSQ@MREDQ

¿$URINGACALLPRESSTHE3QMREDQSOFTKEY4HEACTIVECALLIS

PLACEDONHOLD

¿%NTERTHENUMBERTOWHICHYOUWANTTOTRANSFERTHECALL

¿!SSOONASYOUHEARTHERINGBACKSOUNDORAFTERTHEPARTY

ANSWERSANDYOUSPEAKTOTHEPARTYPRESSTHE3QMREDQSOFT

KEY

¿9OUCANTALKPRIVATELYTOTHEPARTYTOWHICHYOUARE

TRANSFERRINGTHECALLBEFORETHETRANSFERISCOMPLETED

)FYOUAREUSINGAHANDSETTHETRANSFERCANBECOMPLETEDBY

PUTTINGTHEHANDSETONTHECRADLE

9OUCANCANCELTHETRANSFERBEFORETHECALLCONNECTSBY

PRESSINGTHE"@MBDKSOFTKEY



0THBJRS@QS&THCD[/NKXBNL2DQHDR  

5NKTLD2NTMC1HMFSNMDR

CITRSSGD5NKTLD

0RESSTHE6OLUME+EYSTOADJUSTTHERECEIVERVOLUMEDURING

ACALL0RESSINGTHESEKEYSINTHEIDLESTATEADJUSTSTHERINGER

VOLUME

4RHMF1HMFSNMDR

4OCHANGETHEINCOMINGRINGTYPE

¿0RESS,DMT

¿3ELECT2DSSHMFR!@RHB1HMF3X D

¿)FMULTIPLELINESARECONFIGUREDONYOURPHONEFIRSTSELECT

THELINETOCHANGEFROMTHELISTUSINGTHEARROWKEYS

¿3CROLLTOSELECTTHEDESIREDRINGTYPE

4OHEARTHESELECTEDRINGTYPEPRESSTHE/K@XSOFTKEY

¿0RESSTHE2DKDBSSOFTKEYTOCHANGETOTHESELECTEDRINGTYPE

¿0RESS,DMTTORETURNTOTHEIDLESCREEN



0THBJRS@QS&THCD[/NKXBNL2DQHDR

"@KK%NQV@QC. SHNMR

%NQV@QCB@KKRSN@MNSGDQMTLADQ

¿$IALTHENENTERTHENUMBEROFTHEDESTINATION

¿4ODISABLEDIAL

%NQV@QCB@KKRVGDMATRXSN@MNSGDQMTLADQ

¿$IALTHENENTERTHENUMBEROFTHEDESTINATION

¿4ODISABLEDIAL

%NQV@QCTM@MRVDQDCB@KKRSN@MNSGDQMTLADQ

¿$IALTHENENTERTHENUMBEROFTHEDESTINATION

¿4ODISABLEDIAL



-NSD9OUWILLBENOTIFIEDBYTHEVOICEPROMPTWHENEACH

FUNCTIONHASCOMPLETEDSUCCESSFULLY)FYOUHAVEPREVIOUSLY

ENTEREDADESTINATIONPHONENUMBERFORTHATCALLFORWARD

TYPEYOUDONOTNEEDTOREENTERITEACHTIMETHECALLFORWARD

OPTIONISENABLED



0THBJRS@QS&THCD[/NKXBNL2DQHDR  

5NHBD,@HK

2DSSHMFT 5NHBDL@HK

¿$IAL

¿%NTERTHEDEFAULTPASSWORDÚORÚ

¿#HANGETHEPASSWORDTOYOURPERSONALFOURDIGITPASSWORD

ANDTHENREPEATITTOCONFIRM

¿2ECORDYOURNAMEANDFOLLOWTHEPROMPTS

"TRSNLHRD&QDDSHMFR

¿4OACCESSYOURMAILBOXPRESS

¿4ORECORDYOURNAMEPRESS

¿4OCHANGEYOURPASSWORDPRESS

2DKDBSHMFL@HKANWN SHNM

¿4OLISTENTOMESSAGESPRESS

¿4OSAVETHEMESSAGEPRESS

¿4OERASE DELETETHEMESSAGEPRESS

¿4OREPEATTHEMESSAGEPRESS

¿4OPLAYTHEMESSAGEAGAINPRESS

¿4OLISTENTOTHENEXTMESSAGEPRESS

¿4OCALLBACKTHECALLERPRESS

¿4OCHANGETHEºBUSY»GREETINGPRESS

¿4ORECORDANDACTIVATEANEWºUNAVAILABLE»GREETINGPRESS

¿4OCOMPOSEANDSENDANEWMESSAGEPRESS

¿4ODELETEALLMESSAGESPRESS



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