Microtek SCAN-IN-DEX 1000 User manual

Trademarks

Microtek®is a registered trademark of Microtek International, Inc. Windows®is a

registered trademark of Microsoft Corporation.All other products or name brands are

trademarks of their respective holders.

I49-003741A

May 2004

Microtek Lab, Inc.

16941 KeeganAvenue, Carson, CA90746

Main: 310-687-5800, Fax: 310-687-5950, http://www.microtekusa.com

Microtek International, Inc.

6, Industry East Road 3, Science Based Industrial Park, Hsinchu 30077,Taiwan

Tel: 886-3-5772155, Fax: 886-3-5772598, http://www.microtek.com

iii

Contents

Chapter 1 Scan-in-Dex Product Features ................................................ 1

Chapter 2 Installing Scan-in-Dex ........................................................... 4

Installing software first ................................................. 4

Installing hardware first ................................................. 4

Calibration ........................................................................... 6

Chapter 3 Features .............................................................................. 7

Preparing to Scan ................................................................. 7

A. Calibrating the scanner ............................................. 7

B. Selecting your settings .............................................. 8

Scanning with the Scan-in-Dex Manager ................................. 9

Using Scan-in-Dex .............................................................. 10

Opening Scan-in-Dex. ................................................. 10

Multifunction viewing window ..................................... 10

Inserting cards ........................................................... 12

Checking duplicate data .............................................. 15

Continuous double-sided scanning ............................... 15

Editing Cards ..................................................................... 16

Inserting photos ......................................................... 19

Adding new cards ....................................................... 20

Self-defined field. ....................................................... 21

Setting the fields for cards .......................................... 21

Categorizing Cards .............................................................. 22

Categorizing from the management page ...................... 22

Categorizing from the editing page ............................... 23

Sending out E-mail by category .................................... 23

Searching .......................................................................... 24

Text Search ............................................................... 24

Advanced Search ....................................................... 24

Calendar ............................................................................ 25

Save, Save as, Export, Import, Synchronize .......................... 26

Save. ......................................................................... 26

Save as ..................................................................... 26

Export. ...................................................................... 26

Import ....................................................................... 27

Synchronize. .............................................................. 28

Scan-in-Dex Portable Disk ................................................... 30

Printing Cards .................................................................... 31

Infrared Transmission .......................................................... 32

IrDA Mobile ................................................................ 32

IrDA Palm. ................................................................. 33

Integrating Scan-in-Dex with Mail Programs .......................... 34

Integrating Outlook Express ......................................... 34

Integrating Microsoft Outlook ...................................... 34

Microtek Scan-in-Dex User Guide 1

Chapter 1 Scan-in-Dex Product Features

The Microtek Scan-in-Dex is a business card scanner that helps manage your business

cards professionally and efficiently. Small, lightweight, and portable, Scan-in-Dex features

Smart Field Recognition technology that accurately reads and properly files contact

information into your database.Abackground-removal technology is also utilized,

separating text from color-filled backgrounds. Scan-in-Dex lets you export data to your

computer, Windows CE/Palm OS device or cellular phone, and you can synchronize it

with Microsoft Outlook, Outlook Express,ACT!, Lotus Organizer, and many other

popular email and database programs.

Ease of use

With the Microtek Scan-in-Dex, text can be quickly scanned and input through a hassle-

free procedure for optimum operating efficiency.

Intelligent self-learning capability

Software is capable of self-learning to improve recognition results.

Multiple view modes

Lets you view and manage business card information and images in the way you are

accustomed to.

Multiple categories and sub-categories

Lets you organize cards and card information into your preferred categories and sub-

categories.

Search and advanced search

Allows free text search and lets you set up advance search criteria for more accurate and

faster search.

Calendar and reminders

Lets you drag-and-drop business card records to the calendar to set up reminders for

meetings and events.

Business card recognition in multiple languages

Accurately scans and recognizes business cards in English, German, French, Italian,

Spanish, Dutch, and Chinese

2 Microtek Scan-in-Dex User Guide

Double-sided business card retrieval

Scans both front and back side of business cards into a single record (with two passes).

Automatic identification of field information

Data is automatically identified and stored properly in their respective fields — i.e.,

name, title, company, telephone, fax and address, etc.

Duplicate finder

Finds duplicate cards with one click.

Easy card organization

Straightforward card control interface allows card info to get organized by sorting, search,

add new, or delete. Duplicate data can also be checked, text info edited, and function lists

accessed directly by right-clicking the mouse. Operating steps are simple and easy to

understand.

Visual icons that illustrate card particulars

Various graphic icons appear in the front of a card list, by which you can recognize at a

glance whether a card contains data on a single/double side; on whether a photograph is

attached; or whether a card has been edited or exported.

Editing of cards

Instant preview of the edit screen allows you to zoom in various fields, as well as to edit,

change or check card data. Personal particulars can be included, photo information

inserted, and card data located via people-network management.

Vocal content

Card contents can be read in English.

Printing of card information and templates

Templates and print contact information can be set up in many formats with its own

address list, list of card images, mailing labels, and envelopes.

Exporting of card information

Card information can be saved as text files or image files, or exported directly to

application software such as Excel andAccess. Specific fields to be exported can be

selected, and Scan-in-Dex also supports file formats such as CSVandVCF, etc.

Microtek Scan-in-Dex User Guide 3

Data synchronization

Card data can be synchronized from within Outlook, Outlook Express, PocketPC or Palm.

When data is modified or deleted in Scan-in-Dex, data in the corresponding software can

also be updated simultaneously.

Full integration with Outlook and Outlook Express

Lets you scan, edit, and modify business card information and add to the address book in

Microsoft Outlook and Outlook Express programs. Scanned originals can be previewed.

Infrared Transmission

Data can be transmitted to PDAs and supported cell phones via computer infrared

(internal or external).

Portable disk

Card data can be synchronized in a compact and handy portable disk (sold separately), and

data can be accessed instantly. Simply insert the disk to access the data instantly.

4 Microtek Scan-in-Dex User Guide

Chapter 2 Installing Scan-in-Dex

To simplify the installation of Scan-in-Dex, hardware and software installation have been

combined into a single process.You can choose to install the software first followed

immediately by the hardware, or vice versa; this will not affect the usability of the card

scanner. Both procedures are laid out in this chapter, and determining which procedure

you wish to follow is simply a matter of personal preference.

Installing software first

1. Insert the Microtek Scan-in-Dex CD-

ROM into your CD-ROM drive. The

system will automatically start the

installation process. Follow the on-

screen installation instructions.

2. At the end of the software installation

for Scan-in-Dex, click Finish, then

restart the computer.

3. Plug the Scan-in-Dex USB connector

into the USB port of the computer.

When the “Digital Signature Not

Found” window appears, clickYes to

complete the hardware installation.

After restarting the computer, the

Scan-in-Dex Manager appears on

theWindows task bar. If you do not

see this, check to make sure that

Scan-in-Dex is properly connected to

the computer, and tighten the USB

connection cord in the card scanner.

Installing hardware first

1. To install the hardware first, plug the

Scan-in-Dex USB connector into the

computer’s USB port. The “Add new

hardware wizard” will appear. Choose

Install from list or specific location,

then click Next.

Microtek Scan-in-Dex User Guide 5

2. Insert the Scan-in-Dex CD-ROM into

the CD-ROM drive. Next, click

Search for Appropriate Driver in

“Locations” and check Search for a

suitable driver for my device

[recommended]. Then, navigate to

Scan-in-Dex under the “Driver”

folder. Finally, click Next after you

have chosen a folder.

3. If the screen “To confirm that this

driver isWindows XPcompatible”

appears, choose ContinueAnyway.

4. When this screen appears, installation

is completed. Click Finish to end the

driver installation.

5. Following installation of the Scan-in-

Dex hardware driver, launch the

Setup.exe program from the CD to

continue installing the Scan-in-Dex

software.

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