MACROMEDIA BREEZE-USING THE MACROMEDIA BREEZE MANAGER Mounting instructions

Using the Macromedia Breeze Manager

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This guide contains links to third-party Web sites that are not under the control of Macromedia, and Macromedia is not

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Acknowledgments

Director: Erick Vera

Project Management: Stephanie Gowin

Writing: Leigh Valentine

Editing: Linda Adler, Shawn Jackson, Barbara Milligan

Production and Editing Management: Patrice O’Neill

Production: Adam Barnett

First Edition: May 2004

Macromedia, Inc.

600 Townsend St.

San Francisco, CA 94103

CONTENTS

INTRODUCTION: Using Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Overview of Macromedia Breeze . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Integration with learning management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

What’s new in Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Accessing Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

The Breeze Manager home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Key features of Breeze Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Integration with learning management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

About Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

CHAPTER 1: About Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Permission types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Permissions for built-in groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting permissions for custom groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Setting permissions for a file or folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

About multiple permissions precedence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

CHAPTER 2: Managing Users and Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Navigating users and group lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Managing your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Managing users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Managing groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

CHAPTER 3: Managing the Content Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Types of files in the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Structure of the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Content Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Navigating the Content Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Searching the Content Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Viewing content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Adding new content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Managing content files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Managing content folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

4 Contents

CHAPTER 4: Managing the Course Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Structure of the Course Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Course Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Navigating the Course Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Viewing course information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating a new course . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Managing courses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Managing course folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

CHAPTER 5: Managing the Meeting Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

About Breeze meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Structure of the Meeting Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Meeting Library permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Navigating the Meeting Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Searching Meeting Library archives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Viewing meeting information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Creating a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Managing meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Managing meeting folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

CHAPTER 6: Creating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Course reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Meeting reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Content reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

User reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

List reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Download data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

CHAPTER 7: Managing and Customizing Accounts . . . . . . . . . . . . . . . . . . . . . . 135

About your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Customizing Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Viewing your account reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

INTRODUCTION

Using Breeze Manager

Macromedia Breeze is a rich web communication system that eliminates the time and cost of

travel and unnecessary meetings. It enables organizations to easily share important information

over the Internet by connecting people to people, and people to information.

The underlying Breeze platform provides a flexible central library, administration tools and more.

Breeze offers flexibility in deployment: a hosted service for enabling web communications with

zero setup time, and a licensed server for deploying within corporate firewalls for complete

control and security.

You access and control all functionality of the Breeze Presentation platform through the

Macromedia Breeze Manager web application. This guide gives step-by-step procedures for using

Breeze Manager to create and manage users, learning content, courses, and meetings, and to view

reports for each of these.

Overview of Macromedia Breeze

Macromedia Breeze includes a set of components that provide an integrated solution for your

communication, collaboration, and training needs. Breeze can be deployed with either some or all

of these components:

Breeze Presentation Personalize presentations with your own voice-over, and easily deliver

them to standard web browsers by using Macromedia Flash Player.

Breeze Training Rapidly create content and build complete online training systems, including

integrated surveys, tracking, analysis, and course management.

6 Introduction: Using Breeze Manager

Breeze Live Meet and collaborate instantly with colleagues over the Internet.

Breeze Presentation platform

The Breeze Presentation platform lets you create, deploy, and view multimedia content through a

web browser. This content can include the following:

Breeze presentations Multimedia presentations containing slides, streaming audio,

synchronized animation, navigation controls, and interactive quizzes (optional).

Macromedia Flash movies (SWFs)

Images (JPGs)

Flash videos (FLVs)

Breeze presentations

You create Breeze presentations by converting your PowerPoint presentations to multimedia

presentations with the use of the Macromedia Breeze Publish Wizard web application and the

Macromedia Breeze Plug-In for Microsoft PowerPoint. Each Breeze presentation has a unique

URL for viewing. You can share the URL with others for direct viewing, or you can use the Breeze

presentation in a course or in a Breeze meeting.

The steps for creating a Breeze presentation are as follows:

Create a PowerPoint presentation to provide the basis for your presentation.

Use the Breeze Plug-In for PowerPoint to add audio and synchronized animation to your

PowerPoint presentation. For more information, see the Macromedia Breeze Plug-in for PowerPoint

guide.

Publish your presentation to the Breeze server by using the Breeze Publish Wizard web

application. Your PowerPoint presentation and associated audio file are uploaded to the Breeze

server and are then converted into a multimedia web presentation. When the conversion process

is complete, you receive an e-mail containing the URL for the website where you can view your

new Breeze presentation. For more information, see the Using the Breeze Publish Wizard guide.

What’s new in Breeze Manager 7

Integration with learning management systems

Enterprises can integrate Breeze content with their learning management systems (LMS’s). Breeze

supports the two standard LMS communication protocols:

•Aviation Industry CBT Committee (AICC) with HTTP AICC Communication Protocol

(HACP), versions 2.0 through 3.5

•Sharable Content Object Reference Model (SCORM), version 1.2

The default Breeze implementation uses a Macromedia Flash 5 component for communication

with an AICC-based LMS system. For organizations that require Flash 4 support, Breeze accounts

can be configured with an alternative Flash 4 component that uses a proxy on the Breeze server to

communicate with your LMS.

For more information, see the Technical Note at www.macromedia.com/go/breeze_lms.

Intended audience

This guide is for Breeze Manager users who are doing any of the following:

•Creating and managing users

•Uploading and managing learning content

•Creating and managing courses

•Creating and managing meetings

System requirements

To use Breeze Manager you need the following:

•An Internet connection

•One of the supported operating systems listed at www.macromedia.com/go/breeze_sysreqs

•One of the supported browsers listed at www.macromedia.com/go/breeze_sysreqs

•Macromedia Flash Player 6 (6.0.65) or later as a browser plug-in

Note: Macromedia Flash Player is standard in most browsers. You can find out what version of

Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/

software/flash/about/

•A sound card and speakers for listening to audio accompanying presentations or broadcasts by

other meeting participants

•(Optional) A microphone to broadcast audio to other meeting participants

•(Optional) A web camera to broadcast video to other meeting participants

For complete Breeze system requirements and recommendations, see www.macromedia.com/go/

breeze_sysreqs.

What’s new in Breeze Manager

The new features in Breeze Manager provide new or improved functionality specifically designed

for Breeze administrators, presenters, or trainers.

8 Introduction: Using Breeze Manager

New features for Breeze administrators

Breeze Manager now includes the following features designed for Breeze administrators:

Supports report data in CSV formatted files All report data is now available to download in

standard CSV formatted files. Also, seven new, download-only CSV reports are available.

Offers features to customize your Breeze installation Breeze administrators can customize

the look of their Breeze installation by adding a logo and background color.

Provides SSL support Breeze Manager fully supports SSL, which increases the security of the

Breeze platform.

Provides an Account tab Breeze Manager includes an Account tab that facilitates easy Breeze

account review, customization, or account report access.

Provides log bandwidth and HD space-usage data The new Account tab in the Breeze

Manager interface includes information about bandwidth and hard-disk-space usage, making

Breeze administration easier.

Includes self-registration for Breeze Live You can use Breeze Manager to configure meetings

for self-registration, similar to self-registration for courses.

New features for Breeze presenters

Breeze Manager now includes the following features designed for Breeze presenters:

Supports the FlashPaper format Breeze Manager supports the FlashPaper format, which

makes it easier to print presentations based on Macromedia Flash, or to print documents that are

hosted in a Flash environment.

Supports archive searches Breeze Manager supports searches of documents from Breeze

meeting archives and other breeze content.

Supports synchronized Macromedia Flash presentations Breeze Manager completely

supports synchronized presentations that are based on Macromedia Flash.

New features for Breeze trainers

Breeze Manager now includes the following features designed for Breeze trainers:

Provides LMS integration Breeze Manager allows organizations to provide custom LMS

components, not just the standard SCORM-based or AICC-based LMS applications.

Supports custom field management You can now use Breeze Manager to add custom user

registrations fields, making the tracking of Breeze users easier.

Accessing Breeze Manager

You access Breeze Manager by typing the Breeze Manager URL in a browser window. If you have

the Breeze Plug-In for PowerPoint installed, you can also select Manage Account from the Breeze

menu to start Breeze Manager.

Key features of Breeze Manager 9

To access Breeze Manager:

Do one of the following:

■In a browser window, go to the following URL:

http://yourcompany.breezecentral.macromedia.com

where yourcompany is a version of your company’s name assigned for use in the URL when

the company’s Breeze account was created.

■Open PowerPoint and select Breeze > Manage Account.

On the Login page, enter your Breeze user name and password.

Note: You should have received your user name and password in an e-mail or from your Breeze

account administrator. Contact your Breeze account administrator if you have any questions.

Click the Submit button.

The main page of Breeze Manager appears.

The Breeze Manager home page

The Breeze Manager home page is the page that you see when you first log in to Breeze. From the

home page you can do the following:

Review scheduled meetings Enter or review your scheduled meetings, including your role in

the meeting, and the meeting start time.

Review courses that you are enrolled in Open or review courses that you are enrolled in,

including their opening and closing dates.

Create a new Breeze meeting Create a new Breeze meeting.

Change your information Change your password or time zone.

Access useful links Access Breeze documentation and resources.

Search your Breeze installation Perform keyword searches of individual meeting archives or

presentations, or do a complete search of all your Breeze content.

Access other Breeze key features Access Breeze content, courses, meetings, users, reports, or

accounts.

Key features of Breeze Manager

Using Breeze Manager, you can do the following:

Create and manage Breeze users You can create, delete, edit, and assign permissions for

specific users and groups of users.

Create and manage content All content is contained and organized in a Content Library. You

can view, organize, search, add, delete, download, or deploy content and content folders in the

Content Library. You can also set View, Publish, and Manage permissions for each content file

and folder. You can view content reports containing information about how often content files

have been viewed and, if appropriate, view slide summary information and answer summary

information.

10 Introduction: Using Breeze Manager

Create and manage courses for the Training module All courses are contained and organized

in a Course Library. You can create, organize, manage, add, delete, or edit courses, as well as enroll

students and track their progress. You can view course reports that provide information about the

number of students who have taken courses and how well they performed, including detailed

usage information about slide views, question responses, and answer breakdown.

Create and manage meetings for Breeze Live All meetings are contained and organized in a

Meeting Library. You can create, organize, manage, add, delete, or edit meetings, as well as invite

and track meeting participants and assign permissions to them. You can view meeting reports that

provide information about a meeting room and individual meeting room sessions, including the

number of attendees, invitees, invitees who attended, invitees who were absent, time in and time

out, and participant roles during the meeting.

Customize or review Breeze accounts You can review your account, including your general

account information, your account features, and your account quotas. You can customize your

Breeze installation with a special logo, substitute a special LMS component, and allow users to

enter unique identification information appropriate to your organization. You can view account

reports containing detailed information about your presentation and training, Breeze Live usage,

and active meetings.

Integration with learning management systems

Enterprises can integrate Breeze content with their learning management systems (LMS’s). The

Breeze platform supports the two standard LMS communication protocols:

•Aviation Industry CBT Committee (AICC) with HTTP AICC Communication Protocol

(HACP), versions 2.0 through 3.5

•Sharable Content Object Reference Model (SCORM), version 1.2

For more information about LMS integration, see the Breeze TechNote at http://

www.macromedia.com/support/breeze/ts/documents/brz_lms_adpter_solutions.htm.

Breeze also allows you to use a custom LMS component if your organization requires it. For more

information, see “Adding a custom LMS component” on page 137.

About Breeze documentation

The entire set of Breeze documentation consists of the four guides described in this section. The

relevance of these guides to you depends on the modules that are installed on the Breeze platform,

and on your Breeze account permissions.

Using the Breeze Plug-In for PowerPoint This guide is for Breeze users who are publishing

Breeze presentations from PowerPoint. You can access this guide from within PowerPoint by

selecting Breeze > Help.

Using the Breeze Publish Wizard This guide is also for Breeze users who are publishing Breeze

presentations from PowerPoint. You can access this guide from a help link within the Breeze

Publish Wizard web application.

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