MACROMEDIA BREEZE-USING THE BREEZE PUBLISH WIZARD Mounting instructions

Using the Breeze Publish Wizard

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Acknowledgments

Director: Erick Vera

Writing: David Gordon, Jeanette Stallons

Managing Editor: Rosana Francescato

Editing: Barbara Milligan, Antonio Padial

Production Management: Patrice O’Neill

Help Design and Production: Adam Barnett, John Francis

Second Edition: April 2004

Macromedia, Inc.

600 Townsend St.

San Francisco, CA 94103

CONTENTS

INTRODUCTION: Using the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . 5

Overview of creating a Breeze presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

System requirements and account information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessing the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Key features of the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

About Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

CHAPTER 1: Publishing a New Breeze Presentation . . . . . . . . . . . . . . . . . . . . . . . . 9

Step 1: Accessing the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Step 2: Selecting a presentation location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Step 3: Setting presentation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Step 4: Selecting presentation features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Step 5: Selecting a speaker photo (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Step 6: Setting presentation permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Step 7: Uploading a presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

CHAPTER 2: Updating and Replacing Presentations . . . . . . . . . . . . . . . . . . . . . . 25

Publishing a presentation that already exists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Replacing an existing presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

CHAPTER 3: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

How do I add a new user? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

How do I create a presentation that does not require a password? . . . . . . . . . . . . . 29

What is the difference between a private and a public presentation? . . . . . . . . . . . 29

What is a presentation outline? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

How do I add a speaker photo? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

What format style and size does Breeze support for a speaker photo?. . . . . . . . . . . 30

CHAPTER 4: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Cannot set permissions for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

User name and password do not work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

4 Contents

INTRODUCTION

Using the Breeze Publish Wizard

Macromedia Breeze is a web platform that provides a single solution for delivering rapid training

and communication across an organization. It consists of three components: the Macromedia

Breeze Presentation platform, the Breeze Training Module, and the Breeze Live Module.

The Macromedia Breeze Presentation platform provides the base for you to create and deploy

multimedia content. It has been designed to work with the Breeze Training Module and the

Breeze Live Module.

The Breeze Training Module lets you create courses, enroll students, and track and monitor

student and course results. This module can be integrated with your Learning Management

System (LMS).

The Breeze Live Module lets you host online real-time meetings, in which you can show

multimedia presentations, screen-share, chat, and broadcast live audio and video.

The Breeze Presentation platform lets you create, deploy, and view multimedia presentation and

learning materials through a web browser. These presentation and learning materials can include

the following:

Breeze presentations Multimedia presentations containing slides, streaming audio,

synchronized animation, and navigation controls.

Macromedia Flash presentations (SWF files)

Images (JPG files)

Flash videos (FLV files)

This guide details step-by-step procedures for using the Macromedia Breeze Publish Wizard to

publish Breeze presentations. The Breeze Publish Wizard is a web application that is part of the

Breeze Presentation platform. You use it in conjunction with the Macromedia Breeze Plug-in for

Microsoft PowerPoint to publish your PowerPoint presentation to your Breeze server for

conversion into a dynamic, high-quality web presentation.

Overview of creating a Breeze presentation

You perform the following steps to create a Breeze presentation:

Create a PowerPoint presentation

6 Introduction: Using the Breeze Publish Wizard

Use the Macromedia Breeze Plug-in for Microsoft PowerPoint to add audio and synchronized

animations to your PowerPoint presentation. For more information, see Using the Macromedia

Breeze Plug-in for Microsoft PowerPoint. You can access this information after installing the Breeze

plug-in by selecting Breeze > Help in PowerPoint.

Publish your presentation to the Breeze server by using the Breeze Publish Wizard web

application in conjunction with the Breeze Plug-in for PowerPoint. Your PowerPoint presentation

and associated audio file are uploaded to the Breeze server and are then converted into a

multimedia web presentation. When the conversion process is complete, you receive an e-mail

message containing the URL for the website where you can view your new Breeze presentation.

Intended audience

This guide is for Breeze users who are publishing Breeze presentations from PowerPoint to the

Content Library on the Breeze server.

System requirements and account information

To use the Breeze Publish Wizard to publish a Breeze presentation, you need the following

software and accounts:

•PowerPoint 97 or later

•Macromedia Breeze Plug-in for PowerPoint

•An Internet connection

Note: PowerPoint presentations and their accompanying audio files can become quite large (1 to

20 MB or larger if you have more than 30 minutes of audio or uncompressed bitmap images). For

reasonable upload times, Macromedia recommends using an Internet connection of 56 Kbps or

faster. For example, over a 56 Kbps connection, the estimated time for uploading a 1 MB file is

about 2 minutes.

•Internet Explorer 4 or later

•A Macromedia Breeze account (For more information, see www.macromedia.com/products/

breeze.)

•Your user name and password for logging in to your Breeze account

For complete Breeze system requirements and recommendations, see www.macromedia.com/go/

breeze_sysreqs.

Accessing the Breeze Publish Wizard

After you install the Breeze Plug-In for PowerPoint, you can access the Breeze Publish Wizard by

selecting Breeze > Publish in PowerPoint.

Key features of the Breeze Publish Wizard

Using the Breeze Publish Wizard, you can accomplish the following tasks:

Additional Macromedia resources 7

Publish a new Breeze presentation Upload a new presentation to the Breeze server by

specifying its title, summary, speaker details, where it should be stored in the Content Library,

what features it should include, and who has permission to view it.

Update an existing Breeze presentation You need to upload only the differential changes

from the previous version of the presentation. You can also edit the presentation information,

features, and permissions.

About Breeze documentation

In addition to this guide, Using the Breeze Publish Wizard, Breeze documentation includes three

other guides described in this section. The relevance of these guides to you depends on the

modules that are installed on the Breeze platform, and on your Breeze account permissions.

Using the Macromedia Breeze Plug-In for Microsoft PowerPoint This guide is for Breeze

users who are publishing Breeze presentations from PowerPoint. You can access this guide from

within PowerPoint by selecting Breeze > Help.

Using the Breeze Manager This guide is for Breeze users who have permission to manage or

administer users, content, courses, or meetings. You can access this guide from a help link within

the Breeze Manager web application.

Breeze Live User Guide This guide is for participants and presenters in a Breeze meeting.

There are two versions: Breeze Live User Guide for Meeting Presenters and Breeze Live User Guide

for Meeting Participants. You can access these guides from within a Breeze meeting by selecting

Meeting > Help.

Note: If you purchase just the Breeze Live module of the Breeze Presentation platform, only Breeze

Live User Guide applies to you.

Additional Macromedia resources

More information is available at the Breeze Product Center and Breeze Support Center websites.

Breeze Product Center The Breeze Product Center is updated regularly with the latest

information on Breeze, including FAQs, white papers, testimonials, and tips. Check the website

often for the latest news on Breeze at www.macromedia.com/software/breeze.

Breeze Documentation Center The Breeze Documentation Center, at

www.macromedia.com/go/breeze_documentation, contains documentation for all Breeze

products, answers to frequently asked questions, articles about specialized topics, and Breeze

presentations.

Breeze Support Center The Breeze Support Center contains the latest support information,

including tech notes, Breeze presentation tutorials, and support program details. Check the

website often for the latest Breeze support information at www.macromedia.com/support/breeze.

8 Introduction: Using the Breeze Publish Wizard

CHAPTER 1

Publishing a New Breeze Presentation

After adding audio and synchronized animations to your PowerPoint presentation, you are ready

to publish the presentation to your Macromedia Breeze server for conversion into a multimedia

web presentation.

The steps for publishing a new presentation are as follows:

“Step 1: Accessing the Breeze Publish Wizard” on page 10 Access the Breeze Publish Wizard in

PowerPoint. Open the PowerPoint presentation you want to publish (if the file includes unsaved

changes, you must first save the file), and select Breeze > Publish from the PowerPoint menu. Log

in to Breeze using your user name and password.

“Step 2: Selecting a presentation location” on page 10 Select the folder in the Publish Wizard

on the Breeze server where you want to publish your presentation. The default publish location is

the My Contents folder, your personal folder in the Publish Wizard. You can publish to this

default location or navigate to any other folder for which you have publish permissions.

“Step 3: Setting presentation information” on page 12 Enter information about the

presentation (title and summary) and the speaker (name, title, and company).

“Step 4: Selecting presentation features” on page 13 Select whether to include a presentation

outline, a summary page, or a speaker photo in your presentation. You also set slide timings,

selecting whether to pause playback between slides and animations, and how long to play slides

with no audio.

“Step 6: Setting presentation permissions” on page 17 Set the appropriate permissions for the

presentation. This step applies only to users who have manage permissions for the destination

folder of the presentation. You can make a presentation public so that anyone can view it over the

web, or you can make it private, selecting which Breeze users have permission to view it and

requiring them to log in with a Breeze user name and password.

“Step 7: Uploading a presentation” on page 23 Upload the presentation and audio file to the

Breeze server. After Breeze creates your multimedia web presentation, you receive an e-mail

notification containing the URL for the website where you can view the presentation.

10 Chapter 1: Publishing a New Breeze Presentation

Step 1: Accessing the Breeze Publish Wizard

When you are ready to publish a PowerPoint presentation, the first step in the publishing process

is to access the Breeze Publish Wizard. You access it by selecting Breeze > Publish from within

PowerPoint. If you are starting a new session, you must access the Breeze server.

To access the Breeze Publish Wizard:

In PowerPoint, open the PowerPoint presentation that you want to publish as a Breeze

presentation.

From the Breeze menu in PowerPoint, select Publish.

The Breeze Publish Wizard login window appears.

If prompted to log in, do the following:

■Enter your user name (your account e-mail) and password.

■Click the Login button.

The Set Presentation Location page appears.

Note: You can log out of the Breeze Publish Wizard application at any point by either closing

PowerPoint and all open browser windows, or by clicking the Logout link.

Step 2: Selecting a presentation location

The second step in the publish process is to select where to store the new presentation in the

Breeze Content Library.

You can navigate to an existing folder or create a folder.

To select a presentation location:

Navigate to the location where you want to save the presentation. The trail of navigation links

near the top of the browser window indicates the directory path to the selected folder.

For more information, see “Navigating to an existing folder in the Content Library”

on page 11 or “Creating a Content Library folder” on page 12.

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