Fujitsu CardMinder Series User manual

P3PC-E527-02EN

CardMinderTM for

ScanSnap!TM

User’s Guide

CardMinder for ScanSnap! User’s Guide i

INTRODUCTION

■ About This Manual

This manual describes the use of CardMinder for ScanSnap! application as follows.

1) About CardMinder

(A quick look at CardMinder)

2) Configuring Before Scanning

(Setting options before scanning)

3) Scanning and Exporting Business Card Data

(Basic procedures for common scanning tasks)

4) Business Card Data Handling

(Maintaining and using your Business Card database)

5) Correction of Recognized Character data

(Correcting the recognized data in a Business card)

6) Setting Preferences

(Setting CardMinder preferences)

7) Troubleshooting

(Detecting and fixing CardMinder errors)

8) Index

Additional information about ScanSnap! fi-4110EOX2 can be found in:

ScanSnap! fi-4110EOX2 Operator’s Guide

ScanSnap! fi-4110EOX2 Getting Started Guide

■ Note, Liability

READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE

USING THIS PRODUCT.

IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS

OR BYSTANDERS.

While all efforts have been made to ensure the accuracy of all information in this manual,

PFU LIMITED assumes no liability to any party for any damage caused by errors or

omissions or by statements of any kind in this manual, its updates or supplements, whether

such errors are omissions or statements resulting from negligence, accidents, or any other

cause. PFU LIMITED further assumes no liability arising from the application or use of any

product or system described herein; nor any liability for incidental or consequential damages

arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the

information contained herein, whether expressed, implied, or statutory.

PFU LIMITED reserves the right to make changes to any products herein, to improve

reliability, function, or design, without further notice and without obligation.

CardMinder for ScanSnap! User’s Guide ii

Use in High-safety Applications

This product has been designed and manufactured on the assumption that it will be used in

office, personal, domestic, regular industrial, and general-purpose applications. It has not

been designed and manufactured for use in applications (simply called "high-safety

applications" from here on) that directly involve serious danger to life and health when an

extremely high degree of safety is required, for example, in the control of nuclear reactions

at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation

control in mass-transport systems, medical equipment for sustaining life, and missile firing

control in weapons systems, and when provisionally the safety in question is not ensured.

The user should use this product without adopting measures for ensuring safety in such high-

safety applications. PFU LIMITED assumes no liability whatsoever for damages arising

from use of this product by the user in high-safety applications, and for any claims or

compensation for damages by the user or a third party.

■ Trademarks

PFU is a registered trademark of PFU Limited.

ScanSnap! and CardMinder are trademarks of PFU LIMITED.

Microsoft and Windows are either registered trademarks or trademarks of Microsoft

Corporation of the United States and/or other countries.

ISIS is a registered trademark of Pixel Translations, A Division of Actionpoint Inc.

Adobe and the Adobe logo as well as Acrobat and the Acrobat Logo are either registered

trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other

countries.

Other product names referred to in this manual are registered trademarks or trademarks of

respective companies.

CardMinder for ScanSnap! User’s Guide iii

How Trademarks Are Indicated In This Manual

CardMinder for ScanSnap! application is abbreviated as CardMinder.

References to operating systems (OS) are indicated as follows:

Windows 98: Refers to Microsoft® Windows® 98 operating system.

Windows Me: Refers to Refers to Microsoft® Windows® Millennium Edition operating

system.

Windows 2000: Refers to Microsoft® Windows® 2000 Professional operating

Windows XP: Refers to Microsoft® Windows® XP Professional operating system, and

Microsoft® Windows® XP Home Edition operating system.

Where there is no distinction between the different versions of the above operating system,

the general term "Windows® is used.

The Proximity / Merriam Webster Linguibase

Proximity Technology Inc.

Merriam Webster Inc.

The Proximity / Merriam Webster Linguibase

Proximity Technology Inc.

Williams Collins Sons & Co. Ltd.

No part of this manual may be reproduced in any form without permission.

•The contents of this manual may be revised without prior notice.

•We are unaccountable for any damages or passive damages from the use of this

equipment or this manual and any compensation of third party.

CardMinder for ScanSnap! User’s Guide iv

CONTENTS

INTRODUCTION ............................................................................................ i

■About This Manual ................................................................. i

■Note, Liability .......................................................................... i

■Trademarks ............................................................................ ii

Chapter1 About CardMinder ................................................... 1

1.1 About CardMinder .............................................................. 2

1.2 Features of CardMinder ..................................................... 3

1.3 Flow of Operation ............................................................... 4

1.4 Measurement Windows...................................................... 5

Main window ......................................................................................... 5

Finder window....................................................................................... 7

Chapter2 Configuring Before Scanning ................................ 8

Chapter3 Scanning and Exporting the Business Card Data

.................................................................................. 9

Chapter4 Business Card Data Handling .............................. 15

4.1 Data search by character string and hot key ................. 16

4.2 Deleting the data from [Inbox] / [Exported] tab ............. 17

4.3 Deleting data from [Trash] ............................................... 18

CardMinder for ScanSnap! User’s Guide v

4.4 Restoring the data from Trash ........................................ 19

4.5 Extracting the image data ................................................ 21

4.6 Data search by entering keyword ................................... 23

Chapter5 Correction of Recognized Character Data .......... 24

5.1 Recognition of all characters at once............................. 25

5.2 Recognition using Rectangle Selection ......................... 26

5.3 Keyword Recognition using Rectangle Area Selection 28

5.4 Data Correction by Manual Entry .................................... 30

Chapter6 Setting Preferences............................................... 32

6.1 Data control settings ........................................................ 33

6.2 Export item settings ......................................................... 35

Chapter7 Troubleshooting .................................................... 36

INDEX .......................................................................................................... 38

CardMinder for ScanSnap! User’s Guide 1

Chapter1

About CardMinder

This chapter describes features and basic operations of CardMinderTM.

1.1 About CardMinder................................................................................................... 2

1.2 Features of CardMinder.......................................................................................... 3

1.3 Flow of Operation ................................................................................................... 4

1.4 Measurement Windows .......................................................................................... 5

Main window .......................................................................................................... 5

Finder window........................................................................................................ 7

1.1 About CardMinder

CardMinder ScanSnap! User’s Guide 2

About CardMinder

1.1 About CardMinder

CardMinder is included with your ScanSnap! color duplex scanner. CardMinder provides a quick

scanning, image recognition and database storage solution for all your office scanning needs.

Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM

(Personal Information Manager), CardMinder can

•Scan business card(s) and save the image data.

•Recognize the characters on the business card, and send the character data to a PIM (Personal

Information Manager).

•Easily find data on a business card using simple keyword searches.

Recognized data

Image data

PIM window (Microsoft® Outlook® for example):

Recognized characters

CardMinder window:

1.2 Features of CardMinder

CardMinder ScanSnap! User’s Guide 3

About CardMinder

1.2 Features of CardMinder

CardMinder has the following features.

•Scans front side or both sides of the business cards just by pressing a button on the scanner

•You can capture Memos on business cards to be reviewed later

•Recognizes characters on business cards and creates keywords automatically for fields like Full

Name or Company.

Keywords: Full Name

Company

Department

Job title

ZIP / Postal codes

Address

Phone number

Fax number

Mobile phone

E-mail

Web site address

Memo

Save date

•Exports recognized data to PIMs (Personal Information Manager)

Supported Applications: Microsoft® Outlook®

Outlook Express

ACT!TM

GoldMine®

CSV (Excel)

•Searches business cards quickly by Full Name or Company

1.3 Flow of Operation

CardMinder ScanSnap! User’s Guide 4

About CardMinder

1.3 Flow of Operation

You can start using CardMinder by:

Selecting

•An application where the data is to be exported (See Chapter 2)

Scanning and recognizing a business card (See Chapter 3)

•Insert the business card(s) into the ADF Paper

Chute.

•Press a button on the scanner.

⇒Scanned and recognized data will be shown

in Main window.

Exporting the data (See Chapter 3)

•Select the data in [Inbox] tab.

•Click an icon.

Maintaining the data (See Chapter 4)

•Select the data in [Inbox] or [Exported] tab.

•Click menu to:

Search (See Section 4.1)

Delete from [Inbox] or [Exported] tabs

(See Section 4.2)

Delete from [Trash] tab (See Section 4.3)

Restore (See Section 4.4)

Extracting the data (See Section 4.5)

•Select data from [Inbox] or [Exported] tab.

•Drag and drop the image data to extract.

Common

Daily

Tasks

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