Epson 1000XL User manual

E:\Webdocs\User Guide for Epson1000XL Scanner.doc

University Digitisation Service

User Guide for Epson1000XL Scanner

Version 1

User Guide for Epson1000XL Scanner

Document Control

Title

User Guide for Epson1000XL Scanner

Status

Draft

Version

Distribution List

UDS staff and self-service clients

Documentation Approval

Author

Ben Kreunen

Date

Approved by

Date

Expiry date

Document Reviews

Date

Page

Change

Author

16/05/2011

Initial draft

Ben Kreunen

User Guide for Epson1000XL Scanner Page i

Table of Contents

1. Introduction .............................................................................................................1

Background...............................................................................................................1

Audience...................................................................................................................1

Terms and Definitions................................................................................................1

2. Steps to set up the scanner for use.......................................................................2

3. Steps to scan documents and photographs .........................................................4

4. Steps to scan slides and negatives........................................................................5

User Guide for Epson1000XL Scanner Page 1

1. Introduction

Background

This User guide outlines the steps to scan documents, photographs and film on the A3

Epson 1000XL using Epson Scan. The owner and responsibility for updating the document

is the Technical Support Officer (UDS).

This document and any changes therein will be reviewed and signed off. Separate

documents that are applicable to different stakeholder groups may be referred to in this

document, such as related job aids and policies.

Audience

UDS staff and self-service clients

Terms and Definitions

Term

Definition

Transparency unit

An optional module for the scanner containing a light

source for scanning film that replaces the lid of the scanner

Thumbnail mode

A scanning mode where Epson scan will automatically

identify and crop multiple images placed on the scanner,

mainly used for scanning slides/negatives.

Marquee select

Selecting an area by clicking and dragging the mouse

diagonally across the area to be selected

Thumbnail preview

A preview mode where multiple images are automatically

detected (via differences in brightness) and presented in a

list for scanning

Full Preview

A preview mode where the entire platen of the scanner is

scanned and displayed as a single image from which the

user must select which area(s) to scan.

resources

Epson Expression 10000XL online reference guide (particularly for

troubleshooting)

http://files.support.epson.com/htmldocs/ex10kg/ex10kgrf/index.htm

UDS Digitisation Standards

URL to be adjusted when CMS is available

oResolution and Image Type recommendations

User Guide for Epson1000XL Scanner Page 2

2. Steps to set up the scanner for use

Step

Action

Turn on the scanner before starting Epson Scan

Start the Epson Scan application

Set the mode to “Professional”

Set the “Document Type” and “Document Source” to match

your original. Auto Exposure Type does not need to be set.

Set the image type and resolution for you scanned image.

Check the Configuration Settings

Thumbnail cropping area is advised to be set to large.

This reduces the chance of images being excessively

cropped when scanning as thumbnails.

Turn colour correction OFF

Nothing needs to be adjusted in the “Other” tab

Requirements

Knowledge and competencies:

List knowledge and competencies that are needed

Items are needed to complete this task:

List anything needed to complete the task

User Guide for Epson1000XL Scanner Page 3

Set the file naming and output file location

Specify a location for the files to be saved to.

Specify a prefix for the filename and a starting number.

oThis can be used to add images to an existing

sequence by specifying the next number, or

replacing an image by specifying an existing

number.

Optional: Check “overwrite and files with the same

name” to replace images with the same name. This is

useful for rescanning images if a problem occurred

Optional: Check “Show this dialog box before next

scan” to display the file save settings with every scan.

This is useful if you frequently need to change the file

name.

User Guide for Epson1000XL Scanner Page 4

3. Steps to scan documents and photographs

Step

Action

Set up the scanner for use (see Steps to set up the scanner for use above)

If you want a white background behind your images, ensure the document mat

is installed in the transparency unit.

If you want a black background, the document mat can be removed from the

lid and placed upside down on top of the print/document

Instructions for inserting and removing the document mat are illustrated on the

transparency unit.

Place the item(s) to be scanned face down

Perform a preview scan by clicking on the Preview button

Ensure that Thumbnail below the preview button is unchecked.

Marquee select around each of the items to be scanned in the preview window.

The items will be scanned in the order that you make you selections

Selections can be moved by clicking and dragging inside the selection

Selections can be resized by clicking and dragging the edge of the selection

You can make a maximum of 50 selections per preview.

If you are scanning multiple images at once, select the images to be scanned. To

select all images, click on the All button on the preview window

Start the scan by clicking on the Scan button on the main window

User Guide for Epson1000XL Scanner Page 5

4. Steps to scan slides and negatives

Step

Action

Set up the scanner for use (see Steps to set up

the scanner for use above)

Remove the document mat from the

transparency unit if it is in place.

Instructions for inserting and removing

the document mat are illustrated on the

transparency unit.

Check that the transparency guide is

installed

Load you slides or negatives face down into the appropriate film holder.

TIPS

The default orientation for Up is to the left

If your slides have a dot in the corner used as an aid for placing slides into a

carousel, turn the slide so that the dot is facing down and is in the top right

corner.

If you are using two film holders at once, the last column won’t be scanned

and should be left empty.

Place the film holder(s) onto the scanner ensuring

that the holders do not cover the glass to the left of

the notch on the transparency guide. This area is

left clear to calibrate the scanner prior to scanning.

Check the Thumbnail box below the preview button and then performa a preview

scan. This should give you a set of spearate thumbnail images corresponding to each

slide/negative.

If there are problems with cropping (usually with very dark/bright images) you may

have to uncheck the Thumbnail box and repeat the preview. In this case you will have

to marquee select each individual image (or just the image that has a problem)

User Guide for Epson1000XL Scanner Page 6

Check the orientation and cropping of the thumbnail images.

The two buttons in the Frame section of the dialogue box allow you to rotate

the image in 90° increments if it’s orientation is incorrect, and mirror the image

horizontally if the film has been placeed upside down.

Thumbnails have the check box below them selected by default. If you don’t

want to scan an image, simply uncheck this box.

If some thumbnails are incorrectly cropped, these may have to be scanned

separately via a full preview.

Start the scan.

Only the selected image will be scanned. To scan all images, click on the All button

and then start the scan.

A warning will appear when scanning at higher resolutions regardless of the

resulting image size. Ignore this warning and continue.

What to do while waiting.

Scanning can take over a minute per slide, with a batch potentially taking up to an

hour. After the first image has been scanned you can begin doing additional colour

correction and editing (Photoshop) or adding metadata to the image via the File Info in

Adobe Bridge.

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