Epson WorkForce 840 User manual

WorkForce 840 Series

Quick Guide

Basic Copying, Printing, Scanning, and Faxing

Maintenance

Network Setup

Solving Problems

Contents

Using the Control Panel

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Using the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Loading Paper

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Placing Originals for Copying, Scanning, or Faxing

. . . . . . . 11

Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Copying

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Printing From a Memory Card

. . . . . . . . . . . . . . . . . . . . . . . . . . 15

Inserting the Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printing Photos From the LCD Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Printing From Your Computer

. . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Faxing a Document

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 21

Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contents

Scanning a Document or Photo

. . . . . . . . . . . . . . . . . . . . . . . . 26

Quick Scanning With the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . 26

Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Maintaining Your Product

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Network Setup

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Wireless Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Wired (Ethernet) Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Solving Problems

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Notices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using the Control Panel

The control panel is adjustable. Press the release bar underneath to raise or lower it

as shown.

Using the Touch Screen

The touch screen makes it easy to use all the features of your product. To save

energy, the screen goes dark after several minutes of inactivity. Touch the screen to

wake it up.

Caution:

Press the touch screen gently with the tip of your finger; don’t press too hard or use

sharp objects.

Note:

To turn off the “beep” heard when you press a button on the screen, or to reduce its

volume, press Setup, select Printer Setup, select Sound, and adjust one of the

settings. If you turn off the sound, the dialing sound made when you transmit a fax is

also turned off.

Using the Touch Screen

The touch screen displays only the buttons that are available for the task you are

working on.

You may see the following icons on the screen:

Button Description

Display multiple photos at the same time, or crop the current photo (when

a memory card is inserted).

Return to the Home screen.

Turn Auto Answer on or off. The light indicates that Auto Answer is on.

yCancel current operation and return to previous screen.

xDisplay a menu for special settings. The touch screen retains the settings

from the last time it was used.

Access more options or view more photos.

Select a photo to print, or increase the number of copies.

–

Decrease the number of copies.

CCancel printing or clear settings for the mode you’re using (Copy, Fax, etc.)

xStart printing, copying, faxing, or scanning.

Icon Meaning

The product is connected to a wired network.

The product is connected to a wireless network.

ADF A document is loaded in the automatic document feeder.

Loading Paper

The product includes two paper cassettes.

■Cassette 1 holds a variety of paper types and sizes for photos and documents,

from 4 × 6-inch (10 × 15 cm) to legal-size (8.5 × 14 inches or 216 × 356 mm).

For details on special paper available from Epson, see page 9.

■Cassette 2 holds letter-, A4-, or legal-size plain paper (up to 250 sheets) or

Epson Bright White paper (up to 200 sheets).

For instructions on loading envelopes and legal-size paper, see your online

User’s Guide.

1. To load paper, pull out either paper cassette. For cassette 2, remove the clear

plastic cover before loading paper.

Cassette 1

Cassette 2

Loading Paper

2. Slide the edge guides outward.

3. Position the guide shown below for the size of paper you’re using.

4. Load the paper against the edge guide with the glossy or printable side face

down. (Load letterhead or pre-printed paper with the top edge at the back of

the paper cassette.)

Note:

Make sure the paper is loaded against the edge guide and not sticking out from the

end of the cassette.

LT R

Letter- or A4-size

4 × 6-inch

(10 × 15 cm)

in cassette 1 only

4 × 6-inch

(10 × 15 cm)

in cassette 1 only

Letter- or A4-size

Loading Paper

Fan the paper and align its edges before loading. Do not use transparencies or

paper with binder holes

For automatic two-sided printing, use plain paper or Epson Bright White Paper.

You can load up to 250 sheets of plain paper or 20 sheets of photo paper in

cassette 1. See your online User’s Guide for details.

5. Slide the edge guides against the paper, but not too tight. Make sure the paper

is under the tabs on the edge guides.

6. Gently insert the paper cassette all the way into the printer. Then extend the

output tray as shown.

Note:

Keep the cassettes flat as you insert them. The paper may slide forward slightly as you

insert the cassette. This is normal. Do not remove or insert the cassettes while printing

or copying.

4 × 6-inch

(10 × 15 cm)

in cassette 1 only

Letter- or A4-size

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the

impact of your documents, photos, presentations, and other projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central

www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can

also purchase supplies from an Epson authorized reseller. To find the nearest one,

call 800-GO-EPSON (800-463-7766).

Paper name Size

Part

number

Sheet

count

Epson Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm])

S041062 100

Legal (8.5 × 14 inches

[216 × 356 mm])

S041067 100

Epson Premium Presentation

Paper Matte

Borderless 8 × 10 inches

(203 × 254 mm)

S041467 50

Letter (8.5 × 11 inches

[216 × 279 mm])

S041257

S042180

100

Epson Premium Presentation

Paper Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S041568 50

Epson Brochure & Flyer Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S042384 150

Epson Ultra Premium Photo

Paper Glossy

Borderless 4 × 6 inches

(102 × 152 mm)

S042181

S042174

100

Borderless 5 × 7 inches

(127 × 178 mm)

S041945 20

Borderless 8 × 10 inches

(203 × 254 mm)

S041946 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042182

S042175

Epson Premium Photo Paper

Semi-gloss

Borderless 4 × 6 inches

(102 × 152 mm)

S041982 40

Letter (8.5 × 11 inches

[216 × 279 mm])

S041331 20

Using Special Papers

Epson Premium Photo Paper

Glossy

Borderless 4 × 6 inches

(102 × 152 mm)

S041808

S041727

100

Borderless 5 × 7 inches

(127 × 178 mm)

S041464 20

Borderless 8 × 10 inches

(203 × 254 mm)

S041465 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042183

S041667

Epson Photo Paper Glossy Borderless 4 × 6 inches

(102 × 152 mm)

S041809

S042038

100

Letter (8.5 × 11 inches

[216 × 279 mm])

S041141

S041649

S041271

100

Epson Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

S041586 500

Epson Photo Quality Self-

adhesive Sheets

A4 (8.3 × 11.7 inches

[210 × 297 mm])

S041106 10

Epson Iron-on Cool Peel Transfer

paper

Letter (8.5 × 11 inches

[216 × 279 mm])

S041153 10

Paper name Size

Part

number

Sheet

count

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