Altigen AltiView User manual

Voice

Internet

Data

Shaping the Future of Converged Communications

AltiView

4.5

02/02 4503-0001-4.5

User Guide

AltiView™

for AltiWare Open Edition (OE) Release 4.5

Manual

Revised: 02/2002 4503-0001-4.5

WARNING!

Toll fraud is committed when individuals unlawfully gain access to

customer telecommunication systems. This is a criminal offense.

Currently, we do not know of any telecommunications system that is

immune to this type of criminal activity. AltiGen Communications, Inc.

will not accept liability for any damages, including long distance charges,

which result from unauthorized and/or unlawful use. Although AltiGen

Communications, Inc. has designed security features into its products, it is

your sole responsibility to use the security features and to establish security

practices within your company, including training, security awareness, and

call auditing.

NOTICE

While every effort has been made to ensure accuracy, AltiGen

Communications, Inc. will not be liable for technical or editorial errors or

omissions contained within the documentation. The information contained

in this documentation is subject to change without notice.

This documentation may be used only in accordance with the terms of the

AltiGen Communications, Inc. License Agreement.

AltiGen Communications, Inc.

47427 Fremont Blvd.

Fremont, CA 94538

Telephone: 510-252-9712

Fax: 510-252-9738

E-mail: [email protected]

Web site: www.altigen.com

TRADEMARKS

AltiGen, AltiServ, AltiWare, AltiSpan, AltiReach, AltiLink, AltiConsole,

AltiAdmin, Zoomerang and Dynamic Messaging are trademarks or

registered trademarks of AltiGen Communications, Inc.

All other brand names mentioned are trademarks or registered trademarks

of their respective manufacturers.

Printed in U.S.A.02/2002 Part Number 4503-0001-4.5

AltiView Manual iii

Contents

Warranty............................................v

CHAPTER 1

Installation.........................................1

ClientSystemRequirements ..............................1

Session Licensing and License Upgrade Procedures . . . . . . . . . . . . 2

InstallationandSetup....................................3

Pre-InstallationChecklist...............................3

Installing AltiView on a Client System . . . . . . . . . . . . . . . . . . . . 3

Uninstalling AltiView. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

MicrosoftOutlookandOutlookExpressSupport ..............3

ACT!/GoldMine®Support ...............................4

QuickNetIntegration ....................................4

CHAPTER 2

GettingStarted .....................................5

LoggingIn ............................................5

LoggingInRemotelyUsinganIPExtension .................7

IPExtensionsUsingMicrosoftNetMeeting3.01.............7

IPExtensionsUsingQuickNet...........................8

TroubleshootingIPConnectivity.........................8

Hiding or Exiting AltiView . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

UsingtheWindowsTrayPhoneIcon......................9

ResizingtheDisplay...................................9

CallStates ...........................................10

ErrorMessages........................................11

CHAPTER 3

UsingAltiView ....................................15

AbouttheMainWindow..............................15

iv AltiView Manual

AbouttheCallsList..................................17

HandlingCalls........................................17

Dialing............................................18

PlacingCallsonHold.................................20

Using Call Waiting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

TransferringCalls....................................21

ConferencingCalls...................................23

UsingAccountCodes.................................24

UsingVoiceMail......................................25

AbouttheVoiceMailWindow.........................25

ListeningtoYourVoiceMail ..........................26

MonitoringExtensionActivity ...........................32

ChoosingExtensionstoMonitor........................33

ViewingtheCallHistory..............................34

CHAPTER 4

ConfiguringYourStationSettings ....................37

ApplyButtonandOKButton...........................37

GeneralInformation....................................38

Default Trunk Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

VoiceMailPlayOptions..............................39

ScreenPop,AudioBeep,andAutoClose.................39

Accessing Databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

CallHandling.........................................40

One Number Access (ONA). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

MessageNotification...................................46

StationSpeedDialingSetup..............................48

AddingorEditingStationSpeedEntries..................49

SystemSpeedDialing ................................49

Index...............................................51

AltiView Manual v

Warranty

What The Warranty Covers

AltiGen Communications warrants its hardware products to be free from

defects in material and workmanship during the warranty period. If a

product proves to be defective in material or workmanship during the

warranty period, AltiGen Communications will, at its sole option, repair,

refund or replace the product with a like product.

How Long the Warranty Is Effective

All AltiGen Communications products are warranted for one (1) year for

all parts from the date of the first end user purchase.

Whom the Warranty Protects

This warranty is valid only for the first end user purchaser.

What the Warranty Does Not Cover

1. Any product on which the serial number has been defaced, modified or

removed.

2. Damage, deterioration or malfunction resulting from:

a) Accident, misuse, neglect, fire, water, lightning, or other acts of

nature, unauthorized product modification, or failure to follow

instructions supplied with the product.

b) Repair or attempted repair by anyone not authorized by AltiGen

Communications.

c) Any damage of the product due to shipment.

d) Removal or installation of the product.

e) Causes external to the product, such as electric power fluctuations

or failure.

f) Use of supplies or parts not meeting AltiGen Communications’

specifications.

g) Normal wear and tear.

h) Any other cause which does not relate to a product defect.

vi AltiView Manual

3. Shipping, installation, set-up and removal service charges.

How to Obtain Service

End user customers should contact your Authorized AltiGen Dealer for

service.

Authorized AltiGen Dealers must follow the steps below for service:

1. Take or ship the product (shipment prepaid) to your AltiGen distributor

or to AltiGen Communications, Inc.

All materials being returned to AltiGen must have an associated RMA

number. RMA numbers are issued by AltiGen Customer Service and can

be obtained by calling 1-888-ALTIGEN (258-4436) or faxing an RMA

form, available from the AltiGen website at http://www.altigen.com/

partner/product.htm, to 510-252-9738, attention to Customer Service.

AltiGen reserves theright to refuse returnof any materialthat does not have

an RMA number. The RMA number should be clearly marked on the

outside of the box in which the material is being returned. For example:

Attn.: RMA # 123

AltiGen Communications, Inc.

47427 Fremont Blvd.

Fremont, CA 94538

Upon authorization of return, AltiGen will decide whether the

malfunctioning product will be repaired or replaced.

2. To obtain warranty service, you will be required to provide:

a) the date and proof of purchase

b) serial number of the product

c) your name and company name

d) your shipping address

e) a description of the problem.

3. For additional information contact your AltiGen Dealer or AltiGen

Communications, Inc. via e-mail at supp[email protected].

AltiView Manual vii

Effect of State Law

This warranty gives you specific legal rights, and you may also have other

rights which vary from state to state. Some states do not allow limitations

on implied warranties and/or do not allow the exclusion of incidental or

consequential damages, so the above limitations and exclusions may not

apply to you.

Sales Outside the U.S.A.

For AltiGen Communications products sold outside of the U.S.A., contact

your AltiGen Communications dealer for warranty information and

services.

viii AltiView Manual

AltiView Manual 1

Installation

HAPTER

Installation

The following items are included in the AltiView 4.5 package:

• AltiView License Key

• AltiView 4.5 User Guide

If any of these items are missing or damaged, please contact your

Authorized AltiGen dealer.

Client System Requirements

The client system must each meet the following minimum requirements.

For server system requirements, see the AltiWare OE System Installation

and Administration Manual.

• IBM/PC AT compatible system

• Intel 133 MHz Pentium

• Windows 98 (or higher), or Windows 2000, or Windows NT 4.0 or

higher, Server or Workstation.

• 30 MB Hard Drive Disk Space

•32MBRAM

• SVGA monitor (800 x 600) with 256 color display, or better

• Keyboard and Mouse

• AltiWare OE Release 4.5 running on a server accessible to this client.

AltiView is call management software that runs with the AltiWare OE 4.5

system. The AltiView software can be installed on a Windows 95/98/2000

or Windows NT PC.

To install the AltiView client software, you can load AltiView client on a

network server and then using your company’s distribution software to

deliver the AltiView client software to each desktop PC.

Most frequently, this means loading thesoftware onto a sharednetwork file

server and copying the softwareto each desktop PC. Alternatively, you can

use the AltiClient CD ROM to install the program on each desktop.

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