Xerox DocuColor 250 Reference guide

Xerox Document Services Platform

Online Help

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This is the DocuSP Help Library.

The DocuSP Help Library contains information on how to use the

DocuSP graphical user interface (GUI) features and functions for

setting up and printing jobs, setting up the printer, controlling

system-level preferences, and managing fonts, security,

accounting, and many other activities. Use the Help menus or

buttons located on the screens and dialogs to access additional

information as needed.

Throughout the Help Library, you will find cross-references and

links to other areas of the helpset. These links can be divided up

into 3 general categories:

•Links from lists at the beginnings of chapters: These links

are placed so that a user who is browsing through the Help

can quickly locate topics of interest.

•Links from procedures to sub-routines: These links are

placed within ordered lists in order to break up long

procedures into several shorter ones. This also enables the

user to avoid working though subroutines that are not of

interest to him or to her. When you click these links, you will

need to click the back button on your browser to return to the

main procedure.

•More Information... links: These links are placed to take

nonessential information out of the main flow of the

procedures, and may be ignored at the user’s discretion.

Clicking these links will open a pop-up window which will

disappear when you click outside the pop-up window.

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About DocuSP Print Services

The DocuSP Print Services software provides a graphical user

interface (GUI) to the printer management, job management, and

system administration functions of your Xerox printing system. In

addition, depending upon which DocuSP printer you have

purchased, the DocuSP GUI enables you to manage queues,

adjust color image quality, and control scan and copy functions.

The DocuSP Print Services Graphical User Interface

The DocuSP Print Services software enables you to use a

graphical user interface (GUI) to control all of the features and

functions for your Xerox printing system.

The GUI consists of windows, tabs, and dialogs that can be

accessed through buttons and menus. In addition, the user

interface displays status and error messages which provide

feedback on job processing.

Online Help is available through Help Contents or by selecting the

Help buttons on the various dialogs. Additional information is

available through the customer documentation that is provided on

CD-ROM with your system.

Windows and Dialogs

The DocuSP Print Services GUI is designed to enable quick and

direct access to most types of data. Each management category

(Job Manager, Printer Manager, etc.) consists of a primary

manager window which displays a table of information

summarizing the category. For example, when you open the Job

Manager window, you will see a list of jobs and relevant

information about those jobs.

Use the following guidelines when working in windows and

dialogs:

• To open primary manager windows, select the desired icon on

the left side of the DocuSP GUI.

• To view a different type of data within a service or manager

window, select the tab of the topic you wish to view.

• To view the properties of a listed item such as a job or a queue

perform one of the following:

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– Double-click the item.

– Right-click the item and choose [Properties...].

– Select the item and click the [Properties...] icon from the

toolbar menu.

• To view more than one manager window at a time, open the

first window by selecting the icon, then right-click the icon of

the additional window you wish to view. The second manager

window appears in an additional window.

Menus

The DocuSP Print Services software contains a number of menus

which enable you to quickly access information.

• The Logon, System, Printer, Setup, Administration, and

Help menus are located on the top of the interface and provide

direct access to global system-level and printer control

functions, and the help system.

•Pop-up menus enable you to control functionality at the job or

queue level and can be accessed by right-clicking or double-

clicking on a particular job or list item.

•Feature Access Buttons (FABS): DocuSP utilizes buttons,

called Feature Access Buttons, to enable you to set job

properties. FABs are available from within specific tabs. Once

property selections are made, your choices display on the

FAB. Individual FAB descriptions can be accessed through the

following link: DocuSP Feature Access Buttons (FABs)

Job Manager

The Job Manager enables you to perform a number of different

tasks at the job level. You can view all the jobs in the system,

including active and completed jobs, or you can display one of

several possible subsets of the jobs. The Job Manager also

enables you to perform operations on and select options for

individual or groups of jobs within the system.

Job Manager is accessed by selecting the Job Manager icon

located on the left side of the DocuSP GUI. You can access the

Job Manager helpset through the following link:Job Management

Queue Manager

The Queue Manager enables you to create and enable new

queues in which to manage jobs prior to printing and to control the

flow of jobs to the printer. It also enables you to change the

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properties of a queue and to change the job accept and release

status of a queue.

Queue Manager is accessed by selecting the Queue Manager

icon located on the left side of the DocuSP GUI. You can access

the Queue Manager helpset through the following link: Queue

Management.

Printer Manager

The Printer Manager enables you to manage functions of the

printer. You can manage paper trays and paper stock, set global

finishing options, enable stacking, identify stock size checking, set

unfinished offset stacking, and clear printer faults.

Printer Manager is accessed by selecting the Printer Manager

icon located on the left side of the DocuSP GUI. You can access

Printer Manager helpset through the following link: Printer

Manager

Color Manager

The Color Manager enables you to monitor and control all of the

color printing features of the system. Color Management is a

process that attempts to match color across input, display, and

output devices by referencing their color reproduction to a known

standard using International Color Consortium (ICC) profiles.

Color management tools are used to convert between device-

dependant RGB (Red, Green, Blue) and CMYK (Cyan, Magenta,

Yellow, Black) color spaces to a device independent color space in

order to match colors by adjusting for differences between device

color gamuts. The Color Manager contains multiple levels of color

management, tailored for both novice and skilled users.

Color Manager is accessed by selecting the Color Manager icon

located on the left side of the DocuSP GUI. You can access the

Color Manager helpset through the following link: Color

Management.

System Management and Configuration

System Management and Configuration includes information on

system controls, such as powering the system on and off. System

configuration operations include managing network gateways,

performing diagnostics, and setting system preferences.

System management and configuration settings are accessed by

using the System and Setup menus located at the top of the

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DocuSP GUI. You can access information for the System and

Setup menus through the following links: The System Menu, The

Setup Menu

Printer Configuration

Printer Configuration functions are accessed using the DocuSP

Printer menu. Printer configuration includes information on

powering the printer on and off, setting the Power Saver mode,

and the selections made through Printer Switches. You can

access the Printer menu helpset through the following link: The

Printer Menu

Administration

The Administration functions of the DocuSP software enable a

System Administrator to control resources, fonts, accounting, and

billing. You can access the Administration menu helpset through

the following link: Administration.

NOTE: Billing is only applicable for monochrome products.

Printer Message Field

The Printer Message field at the top of the DocuSP Print Services

window displays status messages for the printer.

Button Guide

•OK saves all changes to a tab or dialog and closes the active

window.

•Apply saves all changes to a tab or dialog without closing the

window. You do not need to select Apply before selecting OK

to save changes.

•Cancel enables you to close a dialog or window without

saving changes.

•Close enables you to exit a dialog or window; changes you

have made are saved.

•Reset is available on some GUI screens. Reset enables you

to restore previous settings without leaving the GUI screen, in

the event that the changes you have made are incorrect.

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Disk Usage Indicator

The Disk Usage Indicator icon allows operators and system

administrators to monitor any of the DocuSP System Disk

Partitions: Root, System Data and User Data. The icon, which is

located at the top right corner of the GUI, shows three states of

disk usage: Normal, Warning and Error.

Hovering the cursor over the Disk Usage Indicator icon will display

a tool tip which presents the disk usage percentage for each

partition. Percentage indicators change dynamically to show the

amount of used and free space.

Double-clicking on the Disk Usage Indicator opens a window that

contains information about disk size, used and free space, disk

usage percentage, partition name or path and the current state of

each partition.

Disk Usage Indicator threshold values are defined as follows:

•Root:

– Normal Range: 0-84%

– Warning Range: 85-89%

– Error Range: 90-100%

•System Data and User Data:

– Normal Range: 0-70%

– Warning Range: 71-89%

– Error Range: 90-100%

NOTE: Percent values may fluctuate +/-5% based on system/

drive/printer or other adjustments that are made during the

software development cycle.

Warning and Error messages are displayed as follows:

•Warning: Root disk free space is low. A green icon

indicates a Warning range.

•Error: Root disk free space is dangerously low. A red icon

indicates an Error range.

If a disk partition reaches a warning or error disk usage range, a

fault message window opens and a fault message also displays in

the Status area. Follow the instructions to address disk partition

issues. Select [Close] to exit the fault message dialog.

The Clean Files option allows you to remove waste files that are

created by system crashes. A warning icon will inform you of

which partition to address.

The Scan Files option allows the System Administrator to delete

scan files to free up disk space.

To use the Scan Files option:

1. Select [Scan Files...]. The Disk Usage - Scan Files window

opens.

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2. From the Scan Files list, select all the files that you want to

delete. To select all listed files, right-click within the list and

select [Select All]. If you decide to delete all the files in a

Document Folder (.xsm extension), the document folder is

also deleted.

NOTE: Template Folders and User Folders cannot be deleted.

3. Select [Delete].

4. Select [Yes] to delete the selected files. The Status field

displays the delete process.

5. Select [Close] to exit the Disk Usage - Scan Files window.

To use the Clean Files option:

1. Double-click on the Disk Usage Indicator.

2. Select [Clean Files...]. The information dialog opens.

3. You are informed that the Clean Disk operation will clean disk

partitions that are within the warning and error usage ranges.

4. To continue, select [Yes].

Keyboard Accessibility and Shortcuts

The DocuSP controller enables you access and control the

features and functions for your Xerox printing system using the

keyboard. You can navigate the system, activate fields within

various GUI screens, and select printing properties.

Using the keyboard to access the printing system

The following tables describe keyboard accessibility options and

shortcuts.

•Common Keyboard Shortcuts: Presents frequently used

keyboard shortcuts that are available throughout the user

interface.

•DocuSP Activation and Navigation Keys: Contains DocuSP

specific keystrokes that enable you to interact with the

components and features of the printing system.

•Mnemonics: Mnemonics are keyboard shortcuts using an

<Alt> and letter key combination that access commonly used

DocuSP features.

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