Xerox WorkCentre 5632 Operating manual

Xerox WorkCentre 5632

Quick Use Guide

Prepared by:

Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1BU

ENGLAND

allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated

from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product

names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

WC5632/38/45/55: Logon

Network Accounting:

To access machine features:

1. Enter your User ID to access copy features, then

select [Enter]

(User ID = Blue Valley ID minus the leading zeros)

2. The Account ID = default Clicks Quick Key based on

the copier’s location.

You will only need to enter your Account ID when

using a machine in another

building.

NOTE: You can use the touchscreen and/or keypad

o enter your information

3. Complete your job.

4. To Log Off:

Press [Access ] on the control panel.

Select [Logout] on the Touch Screen.

Network Authentication (required for scanning services):

To access scanning features:

1. Enter network user ID and select [Enter]

2. Enter password and select [Enter]

3. To Log Off:

•Press [Access ] on the control panel.

•Select [Logout] on the Touch Screen.

Quick Use Guide Page 9

Getting Started

Control Panel Overview

Help

Accesses additional

information.

Pause

Temporarily stops the current job.

Interrupt

Temporarily stops the current job to

allow a priority job to be run.

Features

Displays the job features on the screen.

Hash

Indicates the dialing

character or designates a

group dial number. Also

used when entering a

password.

Clear

Deletes numeric

values or the last digit

entered.

Asterisk

Use to start a DTMF (Dual Tone

Multi-frequency) operation.

Language

Changes text to an alternative

language.

Start

Starts the job.

Touch Screen

Displays and selects all the available programming

features, plus fault clearance procedures and general

machine information.

Access

Accesses Tools, used to adjust the

defaults of the machine.

Clear All

Resets all the features to their default

settings.

Job Status

Displays job progress

information.

Machine Status

Displays the current status of the

machine.

Power Saver Indicator

Indicates when the machine is in

Power Saver Mode.

Dial Pause

Enters a pause in a telephone

number when transmitting a fax.

Page 10 Quick Use Guide

Getting Started

Power On or Off

¾If [Power Down] is selected the Power Down Confirmation screen displays a warning that

data may be lost if the machine is powered down.

NOTE: Confirmation of this screen will result in the deletion of any jobs currently in the

queue.

¾Touch the [Confirm] button to power off the machine.

NOTE: The machine remains on for approximately 45 seconds before the power is

terminated.

¾If [Enter Power Saver Mode] is selected, the machine will immediately enter the Power

Saver Mode appropriate to its configuration. If there are any jobs in the queue, a second

pop-up screen displays.

NOTE: To re-activate the machine when in this mode, touch a button on the Touch Screen or

control panel.

¾If [Quick Restart] is selected and confirmed the machine will restart. A pop-up screen will

appear warning that any jobs in the queue will be deleted.

NOTE: Any copy jobs in the queue will be deleted, print jobs in the queue are recovered.

¾If [Cancel] is selected the power down options will be canceled and the machine will be

available for use.

1To power ON:

¾Press the [Power] switch. The entire powering on

process (to power on all installed options) takes less

than 165 seconds.

NOTE: Certain functions of the machine e.g. copying

and scanning will be available before others.

2To power OFF:

¾Press the [Power] switch. A confirmation screen will appear requesting a power down

option.

Quick Use Guide Page 11

Getting Started

Loading Paper

1¾Open the required paper tray.

NOTE: Paper trays 1 and 2 are fully

adjustable for all stock sizes between A5 and

A3 (5.5"x8.5" and 11"x17"). Paper trays 3 and

4 are dedicated paper trays which can be

adjusted to hold either A4 or 8.5" x 11" long

edge feed paper only.

2¾Load paper. Paper must not be loaded

above the fill line.

¾Close the tray.

NOTE: For paper trays 1 and 2, ensure the

guides are just touching the paper, otherwise

the size automatically detected may be

incorrect.

3¾Select [Confirm] OR select [Change Size] and/or [Change Type and Colour] to

reprogramme the tray if the paper size, type or colour has changed.

NOTE: Ensure the Size, Type and Colour are all correct. For standard copy paper the

following should apply:

Size - A4

Type - Plain paper

Colour - White

NOTE: Some machine configurations do not support envelope printing, please refer to

the Product Overview chapter for more information.

Page 12 Quick Use Guide

Getting Started

Making Copies

Copy features include...

1¾Load the documents either in the

document handler or on the

document glass.

NOTE: Documents are only

scanned once.

2¾Access the Basic Copy screen - if necessary

select the [Features] button on the control

panel.

3¾Select the required features on the Touch Screen.

¾Select the number of copies required.

¾Press [Start].

• Producing stapled or hole punched sets, if there is

a finisher available

• Image Quality adjustment

• Auto Reduce/Enlarge • Copying mixed size originals

• Adding printed or blank separators into

transparency sets

• Arranging multiple images on a page

• Adding printed or blank covers • Adding Annotations

• Inserting printed or blank sheets or tabs • Image Shift

• Erasing edges and borders • Build Job to apply different programming within a

set of documents

• Storing the programming for frequently run jobs • Creating booklets

Page 14 Quick Use Guide

Getting Started

Saving for Reprint

1¾Load the documents either in the

document handler or on the

document glass.

NOTE: Documents are only

scanned once.

2¾Access the Save Job for Reprint screen - if necessary select the [Features] button on

the control panel.

3¾Select the required option. Select [Save Only] if you want to store your document

without printing. Select [Copy and Save] if you want to print a copy and store your

document.

¾Select the folder where you want to store your document.

¾Select the required features on the Touch Screen.

¾Press [Start].

Quick Use Guide Page 15

Getting Started

Reprinting Saved Jobs

1¾Access the Reprint Jobs screen - if necessary

select the [Features] button on the control

panel.

2¾Select the folder where you stored your document.

¾Select the document from the list.

¾Select the required features on the Touch Screen.

¾Select the required option:

• Select[Print] if you want to print and then delete your document.

•Select[Print and Save] if you want to print and then save changes to your

document settings.

•Select[Save] to save changes to your document settings.

¾Press [Start].

Page 16 Quick Use Guide

Getting Started

Sending an Embedded Fax

Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen

matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System

Administration CD (CD1) for more information.

NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same

time, however only one service can be enabled for use.

Fax features include...

¾Adjusting the Resolution

¾Faxing double sided originals

¾Programming the size of the originals being scanned

¾Image Quality adjustment

¾Delaying the start time of a fax

¾Adding a Cover Letter

¾Sending to more than one recipient

¾Mailbox storage and polling to and from your machine

¾Setting the transmission speed

1¾Load the documents

either in the document

handler or on the

document glass.

NOTE: Documents are

only scanned once.

2¾Select [Fax].

NOTE: You may need to select [All

Services] first to access the fax

option.

¾Enter the telephone number.

3¾Select the required features on the

Touch Screen.

¾Press [Start].

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