Xerox WorkCentre 7228 User manual

Quick Start Guide

WorkCentre 7228/7235/7245

Job Flow Sheets

Xerox Corporation

2 of 7 WorkCentre 7228/7235/7245 Quick Start Guide

Job Flow Sheets - Overview

Job Flow Sheets are used to execute a series of

actions on a scanned document. A Job Flow

Sheet operates on documents stored in a mailbox.

To use a Job Flow Sheet, you must link a mailbox

to the Job Flow Sheet in advance. Documents are

automatically processed by the Job Flow Sheet

when they are stored in the mailbox.

Xerox Corporation

Quick Start Guide WorkCentre 7228/7235/7245 3 of 7

Job Flow Sheets - Setup

Setting up a Job Flow Sheet for scanning requires

the following three steps:

1. Creating a Mailbox

2. Creating a Job Flow Sheet

3. Linking a Mailbox to a Job Flow Sheet

The steps listed above are described on the pages

that follow.

Xerox Corporation

4 of 7 WorkCentre 7228/7235/7245 Quick Start Guide

1. Creating a Mailbox

Follow the steps below to create a mailbox:

1. Press the Log In/Out button on the

machine Control Panel.

2. Enter the appropriate Login ID, then

touch the Confirm button.

3. Touch the System Settings button.

4. Touch the Setup Menu button.

5. Touch the Mailbox button.

6. Select a mailbox that is Not in Use.

7. Touch the Create/Delete button.

8. Choose a Passcode option for this

mailbox (On or Off), then touch the Save

button.

9. Select the Mailbox Name item, then touch

the Change Settings button.

10. Use the keyboard to enter your new

Mailbox Name.

11. Touch the Save button.

12. Touch the Close button.

13. Review the list to verify your new Mailbox

Name exists.

14. Touch the Close button.

15. Touch the Close button.

16. Touch the Exit button.

Xerox Corporation

Quick Start Guide WorkCentre 7228/7235/7245 5 of 7

2. Creating a Job Flow Sheet

Follow the steps below to create a Job Flow Sheet:

1. Press the Log In/Out button on the

machine Control Panel.

2. Enter the appropriate Login ID, then

touch the Confirm button.

3. Touch the System Settings button.

4. Touch the Setup Menu button.

5. Touch the Job Flow Sheets button.

6. Touch the Create button.

7. Select the Name item, then touch the

Change Settings button.

8. Use the keyboard to enter the new Job

Flow Setting Name.

9. Touch the Save button.

10. Choose the appropriate job flow options

(Send Fax, Send E-mail, Transfer, Print,

etc.), then touch the Change Settings

button.

11. Change and save your flow settings as

required.

12. Touch the Save button.

13. Touch the Exit button.

14. Touch the Close button.

15. Touch the Exit button.

Xerox Corporation

6 of 7 WorkCentre 7228/7235/7245 Quick Start Guide

3. Linking a Mailbox to a Job Flow Sheet

1. Press the Log In/Out button on the

machine Control Panel.

2. Enter the appropriate Login ID, then

touch the Confirm button.

3. Touch the System Settings button.

4. Touch the Setup Menu button.

5. Touch the Mailbox button.

6. Select an existing Mailbox Name from

the list, then touch the Create/Delete

button.

7. Select the Link Job Flow Sheet to

Mailbox item, then touch the Change

Settings button.

8. Touch the Create/Change Link button.

9. Select an existing Job Flow Sheet from

the list, then touch the Save button.

10. Touch the Close button.

11. Touch the Close button.

12. Touch the Close button.

13. Touch the Close button.

14. Touch the Exit button.

Xerox Corporation

Quick Start Guide WorkCentre 7228/7235/7245 7 of 7

Scanning with a Job Flow Sheet

Follow the steps below to scan documents using a

Job Flow Sheet.

1. Press the Services button on the machine

control panel.

2. Touch the All Services icon, if necessary,

then touch the Scan to Mailbox icon.

3. Select the appropriate Mailbox from the list

shown on the General Settings tab.

4. Load your document into the Document

Handler, or place your document onto the

Document Glass, and press the Start

button.

5. Touch the All Services icon, if necessary,

then touch the Send from Mailbox icon.

6. Select the appropriate Mailbox from the list

shown on the touch screen.

7. Select the appropriate document from the

list shown on the touch screen.

8. Touch the Job Flow Settings button.

9. Touch the Start Current Job Flow button.

NOTE: If required, you can choose a different Job

Flow Sheet for this scanned document by

touching the Select Job Flow Sheet

button.

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