Ricoh Pro C651EX User manual

Quick Reference Guide

fax

scan-to-email

locked print

copy

Copy

Version 2.0 (26376)

Basic Copy Procedure

Place original(s) face up in the Auto Document Feeder, or face down on the Platen Glass.

1. Select the [Copy] function on the left side of the control panel.

2. Using the number keypad, enter desired quantity.

3. Press the green [Start] button. If copying from the glass, press [#] after placing last original.

Additional Copy Features

2 3

1. Status messages/Error messages

2. Paper Trays -- [Auto Paper Select] automatically selects paper based on original size.

3. Duplex options -- 1-sided originals to 2-sided copy, 2-sided original to 2-sided copy, 2-sided original to 1-sided copies

4. Staple options -- Dash indicates where the set will be stapled.

5. Sort (collated) or Stack (non-collated) multiple sets

6. Original Type settings

A. [Auto Color Select] -- Used for mixed originals; deciphers between B&W and color and copies accordingly.

B. [Full Color] -- Copies color originals in color by overlying cyan, yellow, magenta, and black.

C. [Black & White] -- Copies color or Black & White originals in Black & White.

D. [Text] -- Originals contain only text. Text is the default.

E. [Photo] -- Delicate tones and gray scale is reproduced from photos or pictures.

F. [Text/Photo] -- Originals contain a combination of text and photos or pictures.

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Fax

Version 2.0 (26376)

Basic Fax Procedure

Place original(s) face up, short edge first, in the Auto Document Feeder (ADF), or face down on the platen glass.

1. Select the [Facsimile] function on the left side of the control panel.

2. Using the number keypad, enter destination fax number.

3. Press the green [Start] button. When faxing from the glass, press [#] after placing last original.

2 3

Additional Fax Features

1. [Scan Settings]

A. [Standard] or [Detail] Resolution -- Standard is 100dpi. Detail is 200dpi.

B. Specify [Text] original, [Photo] original, or [Text/Photo] original.

2. Displays messages and machine status.

3. Displays destination fax number.

4. User-programmed Quick Dials.

5. [TX File Status] -- Displays a log of all sent fax transmissions and their statuses.

6. [2-sided original] -- Use this function for 2-sided originals.

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Scan to E-Mail

Version 1.0 (52342)

Basic Scan Procedure

Place original(s) face up in the Auto Document Feeder (ADF) or face down on the platen glass.

1. Select [Scanner] from the left side of the control panel.

2. Select a pre-programmed destination or [Manual Entry] enter an address.

3. Press the green [Start] button. When using the platen glass, press [#] after scanning the last original.

Additional Scan Features

4 5

1. [Scan Settings] changes the default Text selection. Choose from available B/W or Color settings.

2. [Original Feed Type] allows for scanning 2-sided originals and Batch scanning.

3. [File Name/Type] is used to assign a file name and the change the file type. When choosing [Single Page

TIFF/JPEG] or [Single Page PDF], each page of the scan will be received as a separate attachment. When

choosing [Multi-Page TIFF] or [Multi-Page PDF], all scanned documents will be received as one file.

4. [Text] is used to add a message to the body of the e-mail.

5. [Subject] is used to attach a subject to the e-mail.

6. Select destinations from pre-programmed one-touch keys, or select [Manual Entry] to enter an e-mail address not

programmed. Multiple destinations may be selected.

7. Some MFPs may require each scan to attach a sender’s name. If so, select [Sender Name] and choose from the

available one-touch destinations shown.

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Document Server

Version 1.0 (33097)

Basic Document Server Procedure

Company Confidential

Store a file:

Place original(s) face up in the auto document feeder (ADF) or face down on the platen glass.

1. Press the [Document Server] button.

2. Press [Scan Original]. Select the type of original to store

3. Press [File Name] and input your file name. Press [Start] key to store your file.

Print a file:

4. Highlight the file(s).

5. Press [To Printing Screen] for more options.

6. Enter the quantity of copies using the number keypad. Press [Start] key

Additional Document Server Features

Delete a file:

1. Highlight the file(s).

2. Press [Delete File].

3. Select [Delete] or [Do Not Delete].

Rename a file:

4. To rename a file select [File Management].

5. Three options are available: [User name], [File name], and [Password].

Preview a file:

6. Press [Preview].

7. To change between [Thumbnail] view and [List] view select the option needed.

Basic RPCS Printing

Version 2.0 (68236)

Print Settings Tab

To access printer features, click on [Properties] (may be called Preferences or Options)

1. Choose a Custom Setting (Duplex, Staple etc…)

2. [Add/Change Custom Settings] Add a new or edit a current Custom Setting

Configure Stapling, Hole Punching, Duplex and other options

3. Choose a Paper Source Tray, The Paper Type (cardstock etc…), and The Output Tray

4. Select the Color Mode

5. [Job Type]:

A. Normal: Sends the job and prints immediately

B. Sample Print: Prints one set of the document for review

C. Locked Print: Holds the job in the device’s memory until it is released with a password

D. Hold Print: Holds the job in memory, but requires no password to release

E. Store Print: Stores the job on the device’s hard drive, allowing the job to be reprinted

F. Document Server: Users can print and save their job on the device’s hard drive

Options will vary depending on your device and which programs you are printing from.

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Basic RPCS Printing

Version 2.0 (68236)

Print Quality Tab

1. [Print Quality]: Allows the user to adjust the print settings for quality, speed and media.

2. Document Type:

A. [General Documents]: Best for documents created with word processing or spreadsheets

B. [Photograph]: Best for documents with photos or gradations

C. [DTP]: Best for documents created with Desktop Publishing Software

D. [CAD]: Best for technical drawings

3. Print Priority: Choose the priority of the job based on speed or quality

4. [User Settings]: Program custom job settings

The RPCS (Refined Print Command Stream) Driver allows for greater user control over printing

quality and custom settings.

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Locked Print on RPCS Driver

Version 1.0 (88482)

Locked print allows a user to send files to the printer saving it on the hard disk until the user

manually releases it.

There are two parts to sending a Locked Print file – Sending the file to the printer and

Releasing the Locked Print file at the printer.

Sending the file to the printer as a Locked Print

1. Access printer features, by clicking on properties, preferences or options in the print window.

2. Select [Locked Print] from the drop tab under Job Type.

3. Select [Details].

4. Enter a User ID and a password (4-digit number).

5. Select [OK].

6. Select [OK].

Releasing the Locked Print file at the printer

7. Press [Printer] key on the control panel. 5

8. Press [Print Jobs].

9. Press [Locked Print Job List].

(If using user authentication, only Locked Print files belonging to the user logged on appear.)

10. Select the Locked Print file to print.

11. Press [Print].

12. Enter the password for the stored file and then press [OK]. (This password is the one that was

entered for the file when it was stored as a locked print file.)

13. Press [Yes].

Company Confidential

User Codes

Version 1.0 (-----)

1. Press [User Tools/Counter]

2. Press [System Settings]

3. Press [Administrator Tools]

4. Press [Address Book Management]

5. Press [New Program]

6. Press [Change] under the Name Field

7. Type in the User Code Name and Press [OK]

8. Press [Auth Info]

9. Enter the User Code using the blue number keys and Press [#]

10. Press [Next] twice

11. Choose what Available Functions that User gets and Press [OK]

12. Press [Exit] or [New Program] if you have more users to enter

Company Confidential

User Codes

Version 1.0 (-----)

4 5

Company Confidential

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