Ricoh PG-C2 User manual

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine ink from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

220 - 240V, 50/60Hz, 2A or less

Please be sure to connect the power cord to a power source as above. For details about power source,

see Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒Media differ according to manual.

❒The printed and electronic versions of a manual have the same contents.

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, print cartridges, and other consumables.

❖Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that you can use to prevent unauthorized use of the machine, data tam-

pering, or information leakage. For enhanced security, we recommend that

you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Im-

age Monitor.

For details, see “Setting Up the Machine”, Security Reference.

Be sure to read this manual when setting the enhanced security functions, or

user and administrator authentication.

❖PostScript 3 Supplement

Explains how to set up and use PostScript 3.

❖UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

This manual includes descriptions of functions and settings that might not be

available on this machine.

❖Other manuals

•QuickGuide

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒The following software products are referred to using general names:

*1 Optional

Product name General name

DeskTopBinder Lite and DeskTopBinder Professional *1 DeskTopBinder

ScanRouter EX Professional *1 and ScanRouter EX Enter-

prise *1

the ScanRouter delivery software

iii

Manuals List

*1 Only the English version of the Quick Guide is provided as a printed manual. Ver-

sions in other languages are provided as PDF manuals.

Manual Name Printed Manuals

Provided

HTML Manuals

Provided

PDF Manuals

Provided

About This Machine No No Yes

Troubleshooting No No Yes

Copy Reference No No Yes

Facsimile Reference No No Yes

Printer Reference No No Yes

Scanner Reference No No Yes

Network Guide No No Yes

General Settings Guide No No Yes

Security Reference No No Yes

PostScript 3 Supplement No No Yes

UNIX Supplement No No Yes

Quick Guide Yes *1 No Yes

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒For details about options, see “Options”.

Reference

p.16 “Options”

Using This Machine as a Copier

You can make copies of originals.

• You can make copies in full colour. You can switch the colour copy mode de-

pending on the type of originals used and the desired finish.

• You can adjust colour tones and image qualities of copies.

• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the

machine automatically detects the original size, and then selects an appropri-

ate reproduction ratio based on the paper size you select. If the orientation in

which your original is placed is different from that of the paper you are cop-

ying onto, the machine rotates the original image by 90 degrees and fits it on

the copy paper.

• The Duplex (optional) and Combine functions allow you to save on paper by

copying multiple pages onto single sheets.

•

You can copy onto various types of paper such as envelopes and OHP transparencies.

• You can sort copies.

Reference

See Copy Reference.

BDU001S

Using This Machine as a Printer

You can print documents created in applications.

• This machine supports network and local connections.

• You can print on glossy paper.

• The optional PostScript 3 unit allows you to send PDF files directly to the ma-

chine for printing, without having to open a PDF application.

• The optional Function Upgrade Option allows you to print or delete Sample

Print, Locked Print, Hold Print, and Stored Print jobs that are stored on this

machine's hard disk.

• The optional Function Upgrade Option allows you to collate printed paper.

• With the optional Function Upgrade Option, USB host interface board, and

PictBridge card installed, you can connect a PictBridge-compatible digital

camera to this machine using a USB cable. This allows you to print the photo-

graphs stored on the camera using the camera's own interface.

Reference

See Printer Reference.

BDU002S

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet or wireless

LAN) to this machine, which then forwards the fax via its telephone connection

(LAN-Fax).

• To send a fax, print from the Windows application you are working with, se-

lect LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about machine's settings, see “Network Settings”, General Settings

Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile

Reference.

AMA043S

vii

Fax Transmission and Reception Over the Internet

This machine supports Internet Fax and IP-Fax.

❖Internet Fax

This machine converts scanned document images to e-mail format, and trans-

mits and receives this data over the Internet.

• To send a document, specify an e-mail address instead of dialing the des-

tination telephone number (Internet Fax Transmission).

• This machine can receive e-mail messages via Internet Fax or from com-

puters (Internet Fax Reception).

• Internet Fax compatible machines and computers that have e-mail ad-

dresses can receive e-mail messages via Internet Fax.

❖IP-Fax

The IP-Fax function sends or receives documents between two facsimiles di-

rectly via a TCP/IP network.

• To send a document, specify an IP address or host name instead of a fax

number (IP-Fax Transmission).

• This machine can receive documents sent via Internet Fax (IP-Fax Reception).

• Using a VoIP gateway, this machine can send to G3 facsimiles connected

to the public switched telephone network (PSTN).

Reference

For details about settings, see “Network Settings”, General Settings Guide.

For details about how to transmit and receive documents over the Internet,

see “Transmission” and “Reception”, Facsimile Reference.

ALZ006S

viii

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scan files to a specified destination using e-mail (Sending scan

files by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• You can send scan files directly to folders (Sending scan files by Scan to Folder).

See “Sending Scan Files by Scan to Folder”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery

software (Network delivery scanner). You can save scan files in the delivery

server or send them to a folder in a computer on the same network. For details

about the machine's settings, see “Network Settings”, General Settings Guide.

For details about how to use the function, see “Delivering Scan Files”, Scan-

ner Reference.

AMA044S

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