Ricoh Aficio MP 2851 User manual

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RICOHMP2851/3351

REFERENCEGUIDE

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TableofContents

TableofContents..........................................................................................................................................................2

ChangingModes...........................................................................................................................................................3

BasicCopyFeatures......................................................................................................................................................4

PaperSelection……………………………………………………………………………………………………………………………………………….6

Duplex…………………………………………………………………………………………………………………………………………………………….6

MakingTwo‐sidedCopiesfromOne‐SidedOriginals(1–2sided)………………………………………………………..6

MakingTwo‐sidedCopiesfromTwo‐sidedOriginals(2–2sided)………………………………………………………..6

Finishing………………………………………………………………………………………………………………………………………………………….7

PrintFeatures………………………………………………………………………………………………………………………………………………………………7

AccessingthePrintDriver……………………………………………………………………………………………………………………………….7

FinishingOptions…………………………………………………………………………………………………………………………………………….8

Two–SidedPrinting……………………………………………………………………………………………………………………………………….8

BasicScantoEmailorFolderFeatures…………………………………………………………………………………………………………………………9

CallingforService………………………………………………………………………………………………………………………………………………………10

OrderingSupplies………………………………………………………………………………………………………………………………………………………10

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Changing Modes

TheRicohMP2851/3351canproduceinavarietyofmodes.Totogglebetweenthemodes,

usetheequipmentcontrolpanelonthefrontofthemachine.

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Theavailablemodesarelocatedontheleft‐

handsideofthedisplayscreen.Toswitch

betweenmodes,presstheappropriatebutton

ontheleft.Thedisplayscreenwillchangeto

theappropriatemode.

•Copy Mode – Copies of original

document are produced while in this

mode. Place the original in

the Automatic Document

Handler/glass platen and follow

the standard copy procedures

(See Basic Copy Features).

•Document Server Mode -

Documents can be copied, stored

and printed with special features

at a later date.

•Scanner Mode - Documents can

be sent via email or folder when the

machine is in this mode.

•Printer Mode – Documents can be

sent to the 2851/3351 from a personal

computer for printing. Select this

mode to print the documents from

a computer.

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Basic Copy Features

1. To make a copy, press the ‘Copy’ button located on the left hand side of the control panel.

2. Place your originals on the glass or in the automatic document feeder.

Figure 1:

Document is placed

Face Up in the

Document Feeder

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Figure 2:

Document is placed

Face Down on the

Platen Glass

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3. Make your desired setting selections

from the display screen.

A. Auto Paper Select –

Available paper options are:

Letter (8 ½ x 11), legal (8 ½ x 14),

or ledger (11 x 17)

B. Full Size – Enlarge/reduce the copy

size as a percentage of the original

document size. Set this to occur

automatically by selecting the

“Auto Reduce/Enlarge” button.

Manual document enlargement/reduction can occur by selecting the appropriate document size

available on the screen: ‘11 x17 > 8 ½ x 11’. Additional options can be accessed by selecting the

‘Reduce/Enlarge’ button located on the bottom right hand side of the screen.

C. 2 – Sided Documents – Copy documents that have text written on both sides. Select the

appropriate option for the document to be produced. Additional options are available and can be

accessed by selecting the ‘Dup./Combine/Series’ button located on the bottom of the screen.

D. Original Type Setting – Select the original document type to ensure a cleaner copy is produced.

 Text – Original document contains text only

 Photo – Original document was produced on color copier or contains only photographs

 Text/Photo - Original document contains photographs and text

 Generation Copy – if the original document is a copy, this option can be used to produce

a clear and clean image.

 Pale – this option can be selected if the original document has pale lines or pencil marks

that can be difficult to view when copied.

E. Finishing Options – The stapling feature is included under this option.

 Sort – Copies are assembled in sequential order

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Rotate Sort – Every other copy is rotated 90 degrees when delivered to the output tray. To use

this ‘Rotate Sort’ feature, two paper trays must be loaded with the same size paper in a

different orientation.

 Stack – Copies are grouped by page and shifted when delivered from the machine

 Staple – Copies are sorted and stapled together. Staple placement options are available and

can be selected on the main display screen

 Punch – Copies are punched for binding. Additional punch placement options can be selected

from the mail display screen

Additional options can be chosen by selecting the ‘Finishing’ button located on the bottom of the

screen.

F. Auto Density – Adjust the darkness/lightness of the document based on the quality of the original

4. Using the keypad, enter the number of copies required and press ‘Start’.

The display screen view can be adjusted to show the only most

commonly used equipment options. To simply the main display

screen select the ‘Simplified Display’ option next to the number

keypad.

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Paper Selection

The paper select feature allows you to manually select the desired paper size for your copies.

1. Select ‘Paper Select’ on the basic copy interactive screen.

2. Select the appropriate paper size desired.

 Auto – Copy is the same size as the original. This is the default setting

 LTR – Copy is on 8 ½ x 11 paper, regardless of the size of the original

 LGL - Copy is on 8 ½ x 14 paper, regardless of the size of the original

 11 x 17 – Copy is on 11 x 17 paper, regardless of the size of the original

 Bypass – The bypass tray found on the side of the copier allows for the use of special sized

paper that does not fall into one of the above paper trays listed. Standard sized documents can

also be fed through the bypass tray as well (Letterhead or color paper)

3. Enter the number of copies desired and press ‘Start’.

Duplex

This function enables you to make two-sided copies from one- or two-sided originals or one-sided copies

from two-sided originals.

 Making Two-sided Copies from One- sided Originals (1 - 2 sided)

- This feature enables you to make two-

sided copies from one-sided originals.

1. Select the desired option from the main display

screen or select ‘Dup./Combine/Series’ on the

interactive screen

2. Select ‘Duplex’

3. Select ‘1 Sided →2 Sided’ and

select ‘OK’

4. Place the originals in the Automatic Document Feeder

and press ‘Start’

 Making Two-sided Copies from Two-sided Originals

(2- 2 sided) – This feature enables you to copy two-sided originals on the front and back sides of the

paper.

1. Select the desired option from the main display screen or select ‘Dup./Combine/Series’ on the

interactive screen

2. Select ‘Duplex’

3. Select ‘2 Sided →2 Sided’ and select ‘OK’

4. Place the originals in the Automatic Document Feeder and press ‘Start’

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Finishing

The finishing option will allow stapling of copy sets as they are produced.

1. Place the originals in the automatic document feeder and select ‘Finishing’ on the interactive screen.

Your location may have optional finisher features on your equipment. Please refer to your

Equipment User Manual for specific details on how to operate optional features not included in

this section.

2. Select the desired staple or hole punch position from the available options. Available options may vary

based on optional finisher features.

3. Place the originals, enter the

desired number of copies and

press ‘Start’.

Print Features

The Ricoh MP 2851/3351 can also be used as a black & white printer. You are able to access the print

options directly from your networked

computer.

Accessing the Print Driver

1. To print, open your document and select

‘Print’ from the ‘File’ drop down menu

2. In the Print dialog box, select the

printer name from the Name drop

down list. Click on ‘Properties’ to

select any special printing options.

3. Specify the various print settings in the

Properties dialog box. To switch

between sheets, click the tabs for the

appropriate area – Setup, Paper, Print

Quality, Valid Access and

Watermarks.

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4. Once the print settings are

established, click ‘OK’ to begin

printing

5. Select ‘OK’ to begin printing.

Finishing Options

The following is a summary of some of the

available finishing features accessible through

the print options of the Ricoh 2851/3351.

1. To access the available finishing

options for printing, select the ‘Print’

option from your desktop. Select

‘Properties’ to open the printing

properties for the document.

2. Select the available options from the

display list.

Collate – Sorted copies are

produced.

Group – Copies are grouped by page.

Staple – Copies are collated and stapled.

Hole Punch – Copies are 2 or 3 hole punched.

3. Once all finishing options have been made, select ‘OK’.

4. Enter the number of document copies desired. Select ‘OK’ to begin printing.

Two-Sided Printing

Duplex or two-sided printing occurs when the Ricoh produces documents with print on both sides of the

paper.

1. To access the available duplex options for printing, select the ‘Print’ option from your desktop. Select

‘Properties’ to open the printing properties for the document.

2. Select the ‘Duplex’ option from the menu displayed under ‘Setup’.

3. The user can adjust the position of the document and margins to ensure all information is captured

when producing the two-sided document.

4. Once all finishing options have been made, select ‘OK’.

5. Enter the number of document copies desired. Select ‘OK’ to begin printing.

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Basic Scanning to Email or Folder Features

Figure 1:

Document is placed

Face Up in the

Document Feeder

Figure 2:

Document is placed

Face Down on the Platen

Glass

1. Set your originals

and press the

[Scanner] key on

your device.

2. Press [E-mail],

and then select the

recipient you want

to send the scan

to.

3. Press the [Start]

key.

Notes

1. Scanning to email is limited to a 4MB file size.

a. 4MB= Approximately 40 Black and White pages

b. 4MB= Approximately 10 Color pages

2. Scan Settings are defaulted to Auto Select Color which means if the document

has color on it, it is scanned has a color document. Please see Scan Settings

below for steps to change this setting.

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Calling for Service

1. If your equipment requires service due to an error code, please contact:

Pub. Dup. at ext. 8137 or ext. 8418.

2. Provide the following information to expedite service:

• Contact name/phone number

• Equipment location – the physical location of the equipment

• Service issue

Ordering Supplies

1. If your equipment is need of Toner or Staples when needed, please contact

Pub. Dup. at ext. 8137 or ext. 8418.

2. Provide the following information to expedite service:

• Contact name/phone number

• Equipment location – the physical location of the equipment

• Service issue

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