Panasonic TDA200 User manual

Panasonic

Business Telephone and

Voice Mail Systems

User Guide

Panasonic Telephone System

Telephone Set

Location of Controls

Explanation of Controls

PAUSE: Used to insert a pause when storing

a telephone number in programming.

FWD/DND: Used to perform Call Forwarding

and Do Not Disturb.

CONF (Conference): Used to establish

multiple-party conversations.

INTERCOM: Used to make and receive

extension to extension calls.

AUTO ANS (Auto Answer)/MUTE:

Used to received an incoming call in hands-free

mode, or to mute the microphone during a

conversation.

AUTODIAL/STORE: Used for

System/Personal Speed Dialing, or for storing

program changes.

TRANSFER: Used to transfer a call to

another party.

REDIAL: Used to redial the last number

dialed.

MESSAGE: Used to call back to voice mail

when a message is left in your mailbox.

FLASH/RECALL: Used to disconnect the

current call and make another call without

hanging up.

HOLD: Used to place a call on hold.

SP-PHONE (Speakerphone): Used for

hands-free operation.

Navigator/Volume Key: Used to adjust

volume, or display contract or select desired

items. (display phones only)

CANCEL: Used to cancel the selected item.

(Display phones only)

PROGRAM: Used to enter programming

mode. (Non-Display phones only)

Flexible CO: Used to access outside lines.

Also programmable as another extension

(DSS) or a One-Touch Speed Dial access

button.

Panasonic Telephone System

Customizing Your Telephone

Buttons Programming

To enter programming mode, press the Program button

Press the button to be programmed

Enter the programming input from chart below

Press Auto Dial/Store button

To exit programming mode, press the Program button

Button

Programming Input

Feature Use

Single CO

0 + CO Number

Access a single telephone

line

Loop CO

Access any telephone line

Group CO

# + CO Line Group No.

Access any telephone line

from a specific group of lines

Direct Station

Selection (DSS)

1 + Extension Number

View status of or access an

extension with one touch

One-Touch Dialing

2 + 9 + Telephone

Number or 2 + Feature

Number

Access a desired telephone

number or feature with one

touch

Headset

Switch headset mode on/off

Two-way Record

90 + Voice Mail Access

Number

Start/Stop recording a

conversation into your

mailbox

Voice Mail Transfer

94 + Voice Mail Access

Number

Transfer a caller into a

specific voice mailbox

Personal Programming

To enter programming mode, press Program button

Enter the Programming Input from chart below

Press Auto Dial/Store button

To exit programming mode, press the Program button

Item

Programming

Input

Selection & Parameter

Preferred Line

Assignment—Outgoing

No line

A CO line

2 + A CO button

A specific CO btn

3 or INTERCOM

Intercom

Headset/Handset Mode

Headset OFF

Headset ON

Panasonic Telephone System

Operation Instructions

1. Making Calls

To Another Extension

Lift the receiver or press SP-Phone button

Dial the extension number or press the DSS button

To an Outside Party

Lift the receiver or press SP-Phone button

Press „9‟ or a outside line button

Dial the telephone number

Options:

Personal Speed Dialing

To Setup

Lift the receiver or press SP-Phone button

Press *30 + Personal Speed Dial No. (00-09) + 9 + Telephone No. + #

Hang up

To Access

Lift the receiver or press SP-Phone button

Press Auto Dial button + „*‟ + Personal Speed Dial No.

System Speed Dialing

System Speed Dial Numbers are setup in central programming of the

telephone system. See your system manager for a list of available speed dial

numbers.

To Access

Lift the receiver or press SP-Phone button

Press Auto Dial button + System Speed Dial No. (000-999)

Redial (Last Number)

Lift the receiver or press SP-Phone button

Press Redial

When the Dialed Number/Extension is Busy (Extension call only)

Feature

When you hear a

busy signal, press

Comments

Automated

Callback Busy

(Camp On)

Call back ringing will inform the

caller when the line becomes

free.

Call Waiting

The caller can send a call

waiting signal, depending

programmed: Call Waiting

Tone, Off-Hook Call

Announcement (OHCA), or

Whisper OHCA

Alternate Calling—Ring/Voice

Allows the caller to switch the method of incoming call alert on the called

party‟s extension between ringing (default) and voice calling (having a

conversation without the called party lifting the receiver or pressing the SP

Phone button).

After dialing extension number, press *

2. Receiving Calls

To Answer a Call

Lift the receiver or press SP-Phone button

Options:

Handsfree Answerback

Allows you to answer an incoming call without lifting the receiver or pressing

the SP-Phone button.

Press Auto Ans/Mute button to activate.

Call Pickup

Allows you to answer a call that is ringing at another extension.

To answer a call to another extension in your call group:

Press *40 + Group No. (See system manager for group number)

To answer a call to a specific extension:

Press *41 + Extension No.

3. During a Conversation

Call Transfer

Press the Transfer button

Dial the extension number or press the DSS button

Wait to announce the call and/or hang up to complete the transfer

Call Hold

Press Hold button

To retrieve the call, press the button next to the flashing green light

Call Park

To park a call

Press Transfer *52 + Park Zone No. (00-09) or * (on display phones only)

To retrieve a parked call

Lift the receiver or press SP-Phone button

Press *52 + Park Zone

Call Waiting

If during a conversation, you receive a call waiting tone through the speaker,

this is a signal that a second call is waiting. You can either answer the

second call or choose not to answer it, in which case it will be forwarded to

your voice mail.

To answer a second call:

Hang up on the current call, or place it on hold, then answer your phone

when it rings with the second call.

Conference

Up to 8 parties can conference into a single call.

During a conversation, press the Conf button, then dial the next party.

Once they answer, press the Conf button again to add them into the call.

Repeat this procedure for each additional party to be added to the call.

4. Miscellaneous

Paging

Lift the receiver

Press *33 + Paging Group No. (xx-xx)

Announce Page

Do Not Disturb (DND)

Lift the receiver or press SP-Phone button

Press *7101 (Set) or *7100 (Cancel)

Hang up

Panasonic Voice Mail System

Operation Instructions

1. Accessing a Voice Mailbox

From Your Extension

When your Message light is ON:

Lift the receiver or press SP-Phone button

Press the Message button

When prompted, press your Password + # (If password has been

activated)

When your Message light is OFF:

Lift the receiver or press SP-Phone button

Dial the voice mail system access number: ____________ (See system

administrator for number)

When prompted, press your Password + # (If password has been

activated)

From Another Extension or From Outside the Office

Lift the receiver or press SP-Phone button

Dial the voice mail system access number: (See system manager)

Internal: ____________

External: ___________________

When prompted, press #6* + your Mailbox Number (usually you extension

number) + Password + # (If password has been activated)

First Time Access—New User Tutorial

The first time you access your new voice mailbox, you will be

prompted you setup your mailbox by entering a password,

recording your name, and recording your greeting.

2. Using Mailbox Functions

Once you have access your voice mailbox, the number of new messages will

be announced. You will then have the following options:

1-Receive (Listen) to Messages

2-Deliver a Message (Send a message to another mailbox)

3-Setup Mailbox Management (Mailbox setup options)

Options 4 to 6 Not Used

To Receive Messages

Press 1 to receive messages. The total number of messages in your voice

mailbox will be announced and you will get the following options:

1 for New messages

2 for Old messages

3 for Deleted messages

While listening to a message you can do the following

2 to Pause/Restart playback

5 to Rewind

6 to Fast Forward

8 to turn the Volume Up

9 to Speed Up the playback

9 + 0 to set playback speed to normal

At the end of each message, you can do the following:

1 to repeat the entire message

1 + 2 to play the Next message (Save the current message)

2 + 6 to Save the message as New

3 to Erase the message

4 to Send a reply to the sender (only if sent from another mailbox on the

system—See Deliver Message function)

7 to Transfer the message to another mailbox

0 for Help

To Deliver a Message

Press 2 to deliver a message. Enter the mailbox number for the recipient of

the message. Then, select from the following options:

1 to Record the Message

2 to Add Another Mailbox to the recipient list

3 to Review the list of Recipients

Record the message.

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