Microtek ScanMaker i900 User manual

MICROTEK ScanMaker i900 Scanning Instructions

Turn scanner on about 20 minutes before scanning begins.

Open Adobe Photoshop CS4

Before positioning the item to be scanned, spray the item with canned air to remove dust, hairs, etc.

Also check the glass scanning platform for dust and fingerprints. Clean these off as well.

Position the item to be scanned face down on lower left hand corner of the glass scanning platform.

(The “top” should be closest to you.)

In Photoshop, select “File” then “Import” then “WIA 1394_USB2 (FireWire).”

When “Scan using 1394_USB2 Scanner (FireWire)” image appears, select the desired options from

the following:

Color Picture check this radial button

Grayscale Picture

Black and white picture or text

Custom Settings

Adjust the quality of the scanned picture click on this option. Make resolution = 600 dpi

Left Click on the “Preview” box at the bottom of the image area.

Wait until the image is scanned and the preview image appears.

Crop the image to be scanned by dragging the red corner markers to frame the image to be scanned

and saved. If the preview shows that the item is not properly aligned on the scanning bed, reposition

the item, then click on “preview” again. Repeat as necessary.

Left Click on the “Scan” Box at the bottom of the image area.

Enlarge the scanned image to examine the scan:

Is it sharp?

Are there any dust spots?

Are there any lines/hairs not in the original?

Does it look like an excellent scan?

Use photoshop tools such as clone stamp and filters to remove dust spots or other imperfections in

the scan that do not represent the original.

Use the Crop tool in Photoshop to crop the image if necessary. (pay close attention to the

appearance of a “pink” line on the left hand side of the scan)

Select “File” then “Save As”

Navigate to the “D drive” then to “your” folder (e.g.., Kay’s Scans, Jen’s Scans), then to the

appropriate project sub-folder (e.g., NSA001, EVP).

Follow the naming conventions outlined in the “File Naming conventions 2010” document

(included in Appendix A).

Select Format: TIFF

Select “Save.”

When you have completed scanning for the day, PLEASE remember to TURN OFF THE

SCANNER!

If we leave the scanner on continuously the blub can burn out and that can be mighty expensive to

fix.

Thanks!!!!

See Appendix B for directions for converting file from TIFF to JPEG (primarily for emergency

requests to be sent via email).

Appendix A : File Naming conventions 2010

Projects with materials in physical boxes that are numbered:

For projects, such as the Administrative Newsletters, where materials being digitized are already

interfiled into the physical archives follow the following conventions.

The file naming convention is based upon the category (reflected in the box number), the box

number, and a numerical extension to make the file name unique.

Examples:

Physical Box

Number

Order Number of

the physical item

within the box

Physical Box

Number –Number

of Item within the

box (base of the

digital file name)

If it is a compound object (i.e., a single

newsletter with 4 pages) add a letter at the

end of the digital file name to denote 1st

page = A; 2nd page = B; 3rd page = C

NSA001

1st item within the

box

NSA001-001

1st Newsletter, page 1 = NSA001-001A.tiff

1st Newsletter, page 2 = NSA001-001B.tiff

1st Newsletter, page 3 = NSA001-001C.tiff

1st Newsletter, page 4 = NSA001-001D.tiff

NSA002

3rd item within the

box

NSA002-003

3rd Newsletter, page 1 = NSA002-003A.tiff

3rd Newsletter, page 2 = NSA002-003B.tiff

3rd Newsletter, page 3 = NSA002-003C.tiff

NSA003

8th item within the

box

NSA003-008

8th Newsletter, NOT compound object =

NSA003-008.tiff

Where to save these files:

As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the

scanning computer station in Archives. Here is an example of the way in which we would prefer you

to create project folders:

Scanner’s Personal Project File

Sub-folder for Specific Project

Individual Files saved in sub-folder

Kay’s Scans

NSA001

NSA001-001A.tiff

NSA001-001B.tiff

NSA001-001C.tiff

NSA001-001D.tiff

NSA002

NSA002-003A.tiff

NSA002-003B.tiff

NSA002-003C.tiff

NSA003

NSA003-008.tiff

Projects where resources are not yet interfiled into the physical archives (i.e., no physical

box number):

Projects such as unprocessed photographs, slides, digitized videos, CDs, Audio, etc. fall into this

category.

The file naming convention is based upon the category the resource(s) fit into, the media type, and a

numerical extension to make the file name unique.

Examples:

Where to save these files:

As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the

scanning computer station in Archives. Here is an example of the way in which we would prefer you

to create project folders:

Scanner’s Personal Project File

Sub-folder for Specific Project

Individual Files saved in sub-folder

Kay’s Scans

EVP

(for Events, College Photos)

EVP-A001.tiff

EVP-A002.tiff

EVP-A003.tiff

EVP-A004.tiff

Cindy’s Scans

SCP

(for Sports, College Photos)

SCP-B001A.tiff

SCP-B001B.tiff

SCP-B002.tiff

Archives Category

(Subject based)

Media Type

Root File

Name

Alphanumeric extension.

( Each individual scanner

will be assigned a specific

letter to use. For example

Kay = A; Cindy = B;

Gordon = C)

Examples of Possible Digital File

Names (Note: If it is a compound

object the addition of a letter at the end

of the digital file name to denote part 1,

part 2, etc. still applies.)

(Commencements)

D (DVD)

CTD-

C001 thru C999

CTD-C001.tiff

CTD-C002.tiff

CTD-C003.tiff

CTD-C004.tiff

EV (Events, College)

P (Photos)

EVP-

A001 thru A999

EVP-A001.tiff

EVP-A002.tiff

EVP-A003.tiff

SC (Sports, College)

P (Photos)

SCP-

B001 thru B999

SCP-B001A.tiff

SCP-B001B.tiff

SCP-B002.tiff

Appendix B: Converting TIFF files to JPEG files

Once a file has been saved as a TIFF (lossless) format. It is possible to save a derivative copy of the

file as a JPEG (which is a lossy format).

Open the TIFF file in Photoshop.

Select “File” then “Save As”

Choose whatever location is appropriate to save the file to.

Select Format: JPEG (.jpg)

Select “save”

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