MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING... Mounting instructions

CONTRIBUTE



Using and Administering Contribute

Trademarks

1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central,

ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite,

FlashPaper, Flash Video Encoder, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder,

Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit,

Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Adobe Systems Incorporated and may be

registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles,

words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Adobe Systems

Incorporated or other entities and may be registered in certain jurisdictions including internationally.

Third-Party Information

This guide contains links to third-party websites that are not under the control of Adobe Systems Incorporated, and Adobe

Systems Incorporated is not responsible for the content on any linked site. If you access a third-party website mentioned in this

guide, then you do so at your own risk. Adobe Systems Incorporated provides these links only as a convenience, and the inclusion

of the link does not imply that Adobe Systems Incorporated endorses or accepts any responsibility for the content on those third-

party sites.

reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without written

approval from Adobe Systems Incorporated. Notwithstanding the foregoing, the owner or authorized user of a valid copy

of the software with which this manual was provided may print out one copy of this manual from an electronic version of

this manual for the sole purpose of such owner or authorized user learning to use such software, provided that no part of

this manual may be printed out, reproduced, distributed, resold, or transmitted for any other purposes, including,

without limitation, commercial purposes, such as selling copies of this documentation or providing paid-for support

services.

Acknowledgments

Project Management: Jennifer Rowe

Writing: Chris Bedford, Jennifer Rowe

Managing Editor: Rosana Francescato

Editing: Mary Kraemer, Barbara Milligan, Lisa Stanziano, Anne Szabla

Production Management: Adam Barnett

Media Design and Production: Adam Barnett, Aaron Begley, and John Francis

Special thanks to Ken Sundermeyer, Eric Lerner, Chris Denend, Joel Huff, Lawson Hancock, Erik Larson, Sheila McGinn,

Emilio Passi, Yoko Bayer, Scott Richards, Melissa Baerwald, Deb Galdes, Kimberly Oslob, Dennis Griffin, Jon Varese,

Brady Kroupa, Josh Margulis, Gavin Anderson, Deeje Cooley, Vickie Chapman, Kaori McLister, and the Contribute engineering

and QA teams.

Fourth Edition: March 2006

Adobe Systems Incorporated

601 Townsend St.

San Francisco, CA 94103

Contents

PART I: USING CONTRIBUTE

Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . .11

Website development and maintenance overview . . . . . . . . . . . . . . . . . .11

Contribute resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Typographical conventions in the Contribute resources . . . . . . . . . . . . 14

Where to start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 2: Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

The Contribute workflow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setup requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing and starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Connecting to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Starting Contribute without a network connection . . . . . . . . . . . . . . . . . 18

Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . 21

The Contribute workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Switching between browsing and editing . . . . . . . . . . . . . . . . . . . . . . . . 25

Browsing to web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Opening pages without browsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting up access to commonly used pages . . . . . . . . . . . . . . . . . . . . . 28

Setting Contribute preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Changing or disabling the Contribute startup password . . . . . . . . . . . . 31

Setting browser encoding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using Contribute accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . 35

About working with pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Editing existing web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Saving drafts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Getting drafts and files reviewed by others. . . . . . . . . . . . . . . . . . . . . . . 42

Working with pages based on Dreamweaver templates . . . . . . . . . . . 48

Using Contribute to work offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

4Contents

Editing web page content in an external application . . . . . . . . . . . . . . . 52

Adding Google search functionality to your web page . . . . . . . . . . . . . 53

Editing web page source in an external application . . . . . . . . . . . . . . . . 53

Canceling a draft or new page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Deleting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Exporting a Page (Windows only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Printing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Chapter 5: Adding Pages and Documents . . . . . . . . . . . . . . . . . . 57

About converting documents with FlashPaper. . . . . . . . . . . . . . . . . . . . 57

Creating or copying a page on your website . . . . . . . . . . . . . . . . . . . . . . 58

Creating a stand-alone web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Setting page properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Adding keywords and a description for a page. . . . . . . . . . . . . . . . . . . . 65

Converting documents with FlashPaper . . . . . . . . . . . . . . . . . . . . . . . . . 66

Adding Microsoft Word and Excel documents to a website . . . . . . . . .71

Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

About HTML and CSS styles in the Contribute Style menu . . . . . . . . 73

Adding text to a web page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing text appearance on the page . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Positioning text on the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Creating lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Finding and replacing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Chapter 7: Working with Images and Graphical Elements . . . . . 91

About inserting images and buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Adding an image to a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Inserting shared assets into a web page. . . . . . . . . . . . . . . . . . . . . . . . . . 96

Changing image properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Changing an image’s position or orientation . . . . . . . . . . . . . . . . . . . . . . 98

Editing an image in Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Editing an image in an external application . . . . . . . . . . . . . . . . . . . . . . 104

Inserting Flash content into your web page. . . . . . . . . . . . . . . . . . . . . . 105

Inserting a movie into your web page . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Adding and deleting a horizontal rule . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Inserting PayPal e-commerce buttons . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Contents 5

Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

About conflicts in table formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Inserting a table on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Selecting table elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Resizing tables, rows, and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Aligning tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Cutting, copying, and pasting cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Adding, deleting, and merging table rows and columns . . . . . . . . . . . 119

Modifying table appearance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Sorting tabular data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Creating text and image links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Setting the advanced linking options. . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Editing links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Testing links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . 145

About frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Editing frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Saving and publishing a page with frames . . . . . . . . . . . . . . . . . . . . . . .148

Targeting frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149

Chapter 11: Publishing Your Page . . . . . . . . . . . . . . . . . . . . . . . . . 151

About the Rollback feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Previewing a page in your default browser . . . . . . . . . . . . . . . . . . . . . . .152

Publishing a page to your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Publishing a file from your computer to your website. . . . . . . . . . . . . . 157

Replacing a file on your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158

Rolling back to a previous version of a page . . . . . . . . . . . . . . . . . . . . .160

PART II: ADMINISTERING CONTRIBUTE

Chapter 12: Creating and Managing Website Connections . . . . 165

About creating and sending connections . . . . . . . . . . . . . . . . . . . . . . . .165

Preparing to connect to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Creating a Contribute website connection . . . . . . . . . . . . . . . . . . . . . . .169

Enabling and Disabling CPS for a website . . . . . . . . . . . . . . . . . . . . . . . 171

Becoming an administrator of an existing Contribute website. . . . . . 175

Configuring Contribute administration settings . . . . . . . . . . . . . . . . . . . 176

6Contents

Sending connection keys for websites . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Sending connections for CPS managed sites . . . . . . . . . . . . . . . . . . . 187

Adding users to websites managed by CPS . . . . . . . . . . . . . . . . . . . . . 188

Removing users from sites managed by CPS. . . . . . . . . . . . . . . . . . . . 190

Managing website connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Chapter 13: Managing Users and Roles . . . . . . . . . . . . . . . . . . . . 197

Understanding roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Creating Contribute roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Managing drafts sent for review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Chapter 14: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Problems installing Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Problems starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Problems creating a connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Problems editing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Problems canceling pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224

Problems sending reviews using e-mail . . . . . . . . . . . . . . . . . . . . . . . . .224

Problems publishing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224

Problems creating new documents from templates . . . . . . . . . . . . . .225

Problems administering Contribute. . . . . . . . . . . . . . . . . . . . . . . . . . . . .226

Using Contribute with dynamic pages . . . . . . . . . . . . . . . . . . . . . . . . . 230

PART III: APPENDIXES

Appendix A: Windows Keyboard Shortcuts . . . . . . . . . . . . . . . 235

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

View menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236

Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Working in templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237

Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238

Working in tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238

Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238

Getting help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Contents 7

Appendix B: Macintosh Keyboard Shortcuts . . . . . . . . . . . . . . .241

File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Working in templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Working in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

8Contents

PART I

Using Contribute

Learn how to use Contribute to update and publish web pages within your website.

This part contains the following chapters:

Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . . . . . . . 11

Chapter 2: Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . . . . . . . . 21

Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Chapter 5: Adding Pages and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . 57

Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Chapter 7: Working with Images and Graphical Elements . . . . . . . . . . . . . 91

Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . . . . . . . . 145

Chapter 11: Publishing Your Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

PART I

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