MACROMEDIA BREEZE PRESENTER User manual

Breeze Presenter User Guide

Trademarks

1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central,

ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite,

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certain jurisdictions including internationally.

Third-Party Information

This guide contains links to third-party websites that are not under the control of Macromedia, and Macromedia is not

responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your

own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia

endorses or accepts any responsibility for the content on those third-party sites.

This software is based in part on the work of the Independent JPEG Group.

LAME (MP3 encoder) Supply of this product does not convey a license nor imply any right to distribute content created with

this product in revenue-generating broadcast systems (terrestrial, satellite, cable and/or other distribution channels), streaming

applications (via Internet, intranets and/or other networks), other content distribution systems (pay-audio or audio-on-demand

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translated, or converted to any electronic or machine-readable form in whole or in part without written approval from

Macromedia, Inc. Notwithstanding the foregoing, the owner or authorized user of a valid copy of the software with which

this manual was provided may print out one copy of this manual from an electronic version of this manual for the sole

purpose of such owner or authorized user learning to use such software, provided that no part of this manual may be

printed out, reproduced, distributed, resold, or transmitted for any other purposes, including, without limitation,

commercial purposes, such as selling copies of this documentation or providing paid-for support services.

Acknowledgments

Writing: Suzanne Smith

Editing: Lisa Stanziano, Anne Szabla, and Mark Nigara

Media Design and Production: Adam Barnett, John Francis, Aaron Begley, and Mario Reynoso

Special thanks to Erick Vera, Stephanie Gowin, Patrice O’Neil, Rosana Francescato, Pauly Matthews, Tim Wood, Tracy Seibel,

Cecil Kift, Robert Thompson, David Yun, John Falcon, and the entire Breeze Presenter engineering and QA teams.

Second Edition: August 2005

Macromedia, Inc.

601 Townsend St.

San Francisco, CA 94103

CONTENTS

INTRODUCTION: Welcome to Macromedia Breeze Presenter . . . . . . . . . . . . . . . 5

About Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

About Breeze Presenter instructional media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Additional resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Installing Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

CHAPTER 1: Creating Presentations with Breeze Presenter . . . . . . . . . . . . . . . . 11

About the Breeze Presenter workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Planning Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Breeze Presenter best practices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Creating Breeze Presenter presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Previewing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

CHAPTER 2: Editing Breeze Presenter Presentations . . . . . . . . . . . . . . . . . . . . . 17

Changing the presentation title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Adding a presentation summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Changing slide properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Adding and editing presenters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Adding attachments to presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using animation, image, and Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

CHAPTER 3: Working with Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

About audio recording equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

About recording audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Setting audio recording quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Changing the audio input source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Calibrating microphones for recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Recording audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Importing slide notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Exporting scripts into PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adding silence to an audio file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Adjusting audio volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Editing audio files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

4 Contents

Using the Audio Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Setting audio quality for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Previewing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

CHAPTER 4: Adding Quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

About creating quizzes and questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

About branching in Breeze Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . 43

Creating quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Changing question slide order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Deleting question slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Setting reporting options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Setting an e-learning pass rate for a quiz . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using feedback messages in quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . 64

About using Breeze Presenter presentations with a learning management system . . 65

CHAPTER 5: Designing the Presentation Experience . . . . . . . . . . . . . . . . . . . . . 69

Working with themes in presentations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Using PowerPoint templates for Breeze Presenter. . . . . . . . . . . . . . . . . . . . . . . . . . 76

Adding a logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Including slide notes in presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Automatically playing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Looping a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Changing slide display timing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

CHAPTER 6: Working with Breeze Servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Accessing your Breeze account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Managing the Breeze server publishing list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Publishing to a Macromedia Breeze server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Adding a Breeze Presenter presentation to a Breeze meeting . . . . . . . . . . . . . . . . . 89

Viewing a presentation in a Breeze meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Viewing a presentation in Breeze Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Using presentations with Breeze Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Using presentations with third-party learning management systems (LMS) . . . . . . 98

CHAPTER 7: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Optimizing Flash (SWF) files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Controlling inserted SWF files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

INTRODUCTION

Breeze Presenter Quick Start Guide

Macromedia Breeze Presenter has 10 demonstrations that you can watch to learn how to do

important tasks. The demonstrations are short, about 1-2 minutes in length, and show tasks such

as creating a new presentation, adding audio, and publishing a presentation to a Breeze server.

Open the Quick Start Guide.

8 Introduction: Breeze Presenter Quick Start Guide

INTRODUCTION

Welcome to Macromedia Breeze Presenter

Macromedia Breeze Presenter is a software tool for creating e-learning content and high-quality

multimedia presentations rapidly. Breeze Presenter uses Microsoft PowerPoint, a popular

application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash

format (SWF file) and are SCORM and AICC compliant.

Breeze Presenter is an excellent complement to Macromedia Breeze. You can create content that

includes interactive quizzing and surveys, audio, and a customizable viewer with Breeze Presenter.

Breeze Presenter sends the PowerPoint (PPT) and Pocket PC (PPC) files, as well as presentation

data, to the Breeze server. Then, you can simply log on to the Breeze server and, using Breeze

Manager, complete the publishing process by selecting permission and folder options.

You can add straightforward or sophisticated quizzes to presentations. Breeze Presenter supports

six different types of questions that can either be graded or used as surveys. You can use branching

to guide users through different paths in the presentation based on their answers to quizzes.

Breeze Presenter provides a simple interface for using a microphone to add audio narration to

your presentation. In addition, you can easily synchronize your PowerPoint animations with your

audio narration.

The Breeze Presenter intuitive interface and its complete integration with PowerPoint eliminates

the need for additional training or Flash programming. In minutes, you can transform static

PowerPoint files into dynamic web experiences by adding audio, video, multimedia, interactive

quizzes and surveys, and extensive branding. When you have created your content, simply publish

it to a Breeze server.

After you have installed Breeze Presenter, you access the program from within PowerPoint.When

you open PowerPoint, a new menu named “Breeze” appears in the menu bar. For more

information, see “Installing Breeze Presenter” on page 12.

8 Introduction: Welcome to Macromedia Breeze Presenter

About Breeze Presenter

Breeze Presenter lets you create sophisticated, high-impact presentations and e-learning content

quickly and easily in three steps: design, edit, and publish.

Designing Breeze Presenter presentations

From within PowerPoint, Breeze Presenter can help you do the following tasks:

•Use an existing PowerPoint presentation as a base for a Breeze Presenter presentation. This can

save you the time and effort creating a new presentation. (See “Creating Breeze Presenter

presentations” on page 14.)

•Perform accurate PowerPoint conversions, including full support for PowerPoint animations.

(See “Using animation, image, and Flash (SWF) files” on page 26.)

•Customize the look and feel of the presentation viewer interface with company logos, colors,

and presenter biographies and photos. (See “Working with themes in presentations”

on page 69.)

Editing Breeze Presenter presentations

Breeze Presenter can help you change presentations to suit your needs in the following ways:

•You can enhance PowerPoint presentations with multimedia. Add multimedia including audio

(such as voice-over narration), quizzes and surveys, or Flash files and Flash video without

leaving PowerPoint. (See “Recording audio” on page 34 and “Creating quizzes and questions”

on page 43.)

•You can import prerecorded audio into a presentation and match the audio to PowerPoint slide

animations. (See “Working with Audio” on page 29.)

Publishing Breeze Presenter presentations

You publish your presentations so that users can view them. Breeze Presenter offers the following

features:

•Breeze Presenter is deeply integrated with all Breeze products including Macromedia Breeze

Training, Macromedia Breeze Events, and Macromedia Breeze Meeting, as well as Macromedia

Captivate, Flash content, and Flash Video (FLV) files. (See “Publishing to a Macromedia

Breeze server” on page 86.)

•You can view presentations in the interactive Breeze Presenter viewer. (See “Viewing a

presentation in a Breeze meeting” on page 93.)

•You can use Breeze Presenter content with learning management systems (LMS). Breeze

Presenter creates SCORM and AICC compliant content. (See “Setting reporting options”

on page 61.)

About Breeze Presenter projects and content

There are many ways you can use Breeze Presenter. If you think creatively about new ways to

work with Breeze, you can then publish even more engaging content using Breeze Presenter.

About Breeze Presenter 9

Breeze Presenter helps you create rich, on-demand presentations such as the following:

•Sales presentations to drive lead generation or deliver a quote to a prospective client

•Marketing presentations to enrich customer experiences with high-quality, advanced, Flash

presentations

•Executive presentations that require rich content such as keynote speeches or annual status

speeches

•New product launch presentations

•Financial updates or earnings calls

•General corporate communications

Breeze Presenter offers diverse ways to work with interactive, e-learning content such as the

following:

•Product training or tutorials

•Human resources and compliance training

•Self-paced support and customer service training

•Formal assessments

•Professional development

Breeze Presenter features

Breeze Presenter includes the following features:

PowerPoint Integration Create presentations in the PowerPoint application with no special

training or expensive technical experts.

Breeze integration Use Breeze Presenter presentations in Macromedia Breeze Meetings, Breeze

Events, and Breeze Training.

Publishing to Breeze You can publish your presentation to a Breeze server with a few simple

steps.

Advanced audio editing With the Audio Editor, you can edit imported and recorded audio

from within Breeze Presenter. You don’t need a separate audio-editing application.

Slide notes integration You can create slide notes in PowerPoint and use the notes in Breeze

presentations, for example, as a script for recording audio.

Creating quizzes Add sophisticated questions to presentations, and make them interactive to

assist in and assess the retention rates of users.

Creating surveys Poll users and obtain information without requiring them to “take a test.”

Breeze Presentation themes You have full control over how your presentations look,

including colors and fonts. You can use one of the themes included with Breeze Presenter, or

create a custom theme for a distinctive look or to meet a specific objective.

Importing additional content using attachments You can add relevant content, such as

documents, spreadsheets, web pages, or images to presentations to give users easy access to

additional, related information.

10 Introduction: Welcome to Macromedia Breeze Presenter

Importing additional multimedia content You can add Flash (SWF) files and Captivate

simulations and demonstrations to enhance presentations and reuse existing content.

Advanced video capabilities You can place video files directly into presentations to quickly.

SCORM and AICC compliant content With Breeze Presenter, you can easily make

presentations containing e-learning features SCORM and AICC compliant.

Enhancing presentations with audio narration or music Include audio files such as voice-over

narration, sound effects, and music into presentations to add the dimension of sound. You can

import existing files or record new sound files right in Breeze Presenter.

Adding search capabilities Enable users of your presentations to quickly find information,

whether it’s a slide or an attachment.

Reducing file size You can create presentations that are rich, multimedia experiences, but are

intelligently compressed to create a small finished file that is easily sharable with anyone using a

web browser.

Adding custom presenter information Add a presenter photo and information such as name,

title, and a short biography to personalize presentations. A single presentation can have multiple

presenters and you can add customized information for all of them.

About Macromedia Breeze

Breeze is a complete enterprise solution for creating, managing, and delivering your online

presentations, web conferencing, and rapid e-learning. Breeze quickly and easily converts existing

PowerPoint presentations into valuable assets that employees, customers, partners, investors, and

suppliers can access through most web browsers. The Breeze system offers a complete solution for

your online multimedia presentation and training needs.

Macromedia Breeze is available as an enterprise solution or as a hosted application service. To

learn more about Breeze, please visit the Breeze website at www.macromedia.com/go/breeze.

About creating online presentations

You create your online presentations in Breeze Presenter first, and then publish the presentations

to Breeze. Breeze Presenter can help you quickly and easily create presentations from your desktop

PC by making it easy to do the following:

•Add audio narration to the presentation and synchronize animations.

•Convert presentations automatically into online-ready versions.

•Publish your presentation to Breeze.

About managing online presentations

You can use Breeze to accomplish the following tasks:

•Organize your entire presentation library into a single, sharable repository.

•Control access and permissions to presentation source files and converted Breeze presentations.

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