Konica Minolta Magicolor 4695MF User manual

magicolor 4695MF

Facsimile User’s

Guide

A0FD-9566-00A

1800865-001A

Thank You

Thank you for purchasing a magicolor 4695MF. You have made an excellent

choice. This User’s Guide describes operating procedures and precautions

for the use of the Fax functions. Be sure to read this User’s Guide before

starting any machine operations.

In order to ensure correct use of the Fax functions, read this User’s Guide,

and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-

tered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their

respective owners.

Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-

whole or part, nor transferred to any other media or language, without written

permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to

make changes to this guide and to the equipment described herein without

notice. Considerable effort has been made to ensure that this guide is free of

inaccuracies and omissions. However, KONICA MINOLTA BUSINESS

TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-

ited to, any implied warranties of merchantability and fitness for a particular

purpose with regard to this guide. KONICA MINOLTA BUSINESS

TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors

contained in this guide or for incidental, special, or consequential damages

arising out of the furnishing of this guide, or the use of this guide in operating

the equipment, or in connection with the performance of the equipment when

so operated.

Contents

Contents i

1 Introduction ....................................................................................................... 1

Machine Parts 2

Front View 2

Rear View 2

2 Control Panel and Configuration Menu .......................................................... 3

About the Control Panel 4

Fax Mode Screen 7

Main Screen 7

Entering Fax Mode 10

Symbol list 10

Configuration Menu Overview 11

Utility Menu 21

MACHINE SETTING 21

ADMIN. MANAGEMENT 23

DIAL REGISTER 27

FAX TX OPERATION 28

FAX RX OPERATION 30

REPORTING 33

Specifying Settings in Utility Menu 34

Contentsii

General Procedure for Specifying Settings in Utility Menu 34

Memory Reception 34

Setting Up the Memory RX Mode 35

Turning Off the Memory RX Mode 36

Specifying Forwarding Settings 36

3 Sending Faxes ................................................................................................ 37

Basic Fax Operation 38

Sending a Fax Using the ADF 38

Sending a Fax Using the Original Glass 40

Adjusting the Image Quality 42

Adjusting the Resolution 42

Adjusting the Scan Density 43

Specifying a Recipient 43

Directly Entering a Fax Number 44

Using the Favorite List 44

Using the Speed Dial Function 45

Using the List Function of the Phone Book 45

Using the Search Function of the Phone Book 46

Using the Redial Function 47

Specifying Multiple Recipients 47

Sending a Fax to Multiple Recipients (Broadcast Transmission) 47

Sending a Fax to Multiple Recipients (Group Dial) 49

Sending a Fax at a Specified Time (Timer Transmission) 50

Sending a Batch Transmission 51

Memory Transmission and Direct Transmission 52

Memory Transmission 52

Direct Transmission 52

Changing the Transmission Method 52

Sending a Duplex (Double-Sided) Document Transmission 53

Sending a Fax Manually 54

Sending a Fax Manually After Using the Telephone 54

Sending a Fax Manually Using the On Hook Key 55

Sending a Fax to a Combination of Fax Numbers (Chain Dial) 56

Cancelling a Queued Transmission 57

About the Fax Header 58

4 Faxing From a Computer (PC-FAX) .............................................................. 59

Sending a Fax Directly From a Computer (PC-FAX) 60

PC-FAX Settings 60

Common Buttons 60

Settings Tab 60

Sender Information Tab 60

Address Book Tab 61

Displaying PC-FAX Settings 61

Windows Vista 61

Contents iii

Windows XP Home Edition 61

Windows XP Professional/Server 2003 61

Windows 2000 61

Basic PC-FAX Transmissions 62

Uninstalling the FAX Driver (for Windows) 63

Windows Vista/XP/Server 2003 63

Windows 2000 63

5 Receiving Faxes .............................................................................................. 65

Receiving Faxes Automatically 66

Receiving Faxes Manually 66

Forwarding Received Faxes 67

Printing Received Faxes 67

What Is the Guaranteed Imageable (Printable) Area? 67

Adding the Sender’s Information When Printing Faxes 68

Method of printing during reception 69

REDUCTION RX: ON 69

REDUCTION RX: OFF 71

REDUCTION RX: CUT 72

6 Registering Recipients ................................................................................... 75

About the Dial Register Function 76

Favorite List 76

Registering Destinations in the Favorite List 76

Deleting Destinations from the Favorite List 77

Speed Dialing 78

Registering a Speed Dial Destination 78

Changing/Deleting Speed Dial Information 79

Group Dialing 80

Registering a Group Dial Destination 80

Changing/Deleting Group Dial Information 82

7 Confirmation Mode ......................................................................................... 83

About the Machine’s Counters 84

Checking the Counter for Fax Printing 84

Checking the Counter for Total Scans 84

Checking the Transmission/Reception Result From the Message Window 84

About the Reports and Lists 85

Printing the Reports and Lists 85

TX RESULT REPORT 85

RX RESULT REPORT 86

ACTIVITY REPORT 86

MEMORY DATA LIST 86

MEMORY IMAGE PRINT 87

FAVORITE LIST 87

SPEED DIAL LIST 87

Contentsiv

GROUP DIAL LIST 87

8 Troubleshooting ............................................................................................. 89

Problems When Sending Faxes 90

Problems When Receiving Faxes 91

Other Problems 92

Error Messages on the Message Window 93

9 Appendix ......................................................................................................... 95

Technical Specifications 96

Entering Text 97

Key Operation 97

Entering Fax Numbers 97

Entering Names 98

Entering Email Addresses 98

Changing Input Mode 99

Inputting Example 99

Correcting Text And Input Precautions 100

Index 101

Introduction

Machine Parts2

Machine Parts

The parts of the machine referred to throughout this manual are illustrated

below. Please take some time to become familiar with them.

Front View

1–Automatic document feeder

(ADF)

1-a–Document guide

1-b–Document feed tray

1-c–Document output tray

1-d–Document stopper

2–Tray 1 (Manual feed tray)

3–Tray 2

4–Control panel

5–Output tray

6–Original glass

" The ADF may appear as

“document cover” in some

status and error messages.

" Lower the document stopper

when scanning Legal-size

paper with the ADF.

Rear View

1–TEL (telephone) jack

2–LINE (telephone line) jack

3-10Base-T/100Base-TX/

1000Base-T (IEEE 802.3) Ethernet

interface port

4–USB port

5–Power connector

6–Power switch

1-b

1-c

1-a

3 2

1-d

Control Panel and

Configuration

About the Control Panel4

About the Control Panel

No. Part Name Description

1Addressbook

key

Displays the information registered in the favor-

ite list, speed dial destinations and group dial

destinations.

For detail on the favorite list, refer to “Using the

Favorite List” on page 44. For detail on the

speed dial destinations, refer to “Using the

Speed Dial Function” on page 45. For detail on

the group dial destinations, refer to “Sending a

Fax to Multiple Recipients (Group Dial)” on

page 49.

2Auto RX indica-

tor

Lights up when the automatic receiving function

is selected.

For details, refer to “Receiving Faxes Automati-

cally” on page 66.

3Redial/Pause

key

Recalls the last number dialed.

Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function”

on page 47.

4On hook key Sends and receives transmissions with the

receiver on the hook.

For details, refer to “Sending a Fax Manually

Using the On Hook Key” on page 55 or “Receiv-

ing Faxes Manually” on page 66.

257 11121314

10 15 16 1817

68 9

1 7

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