Imagistics Ipc1-im8130 Manual

Scan Operator’s Guide

Version 1.2.0

Your guide to using the Scan functions of your

Imagistics Electronic Document Processing System

ipc1-im8130 Scan Operator’s Guide i

Table of Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Supplemental References . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

1 Features and Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

System Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2 Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

About Scan Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Scanning a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

3 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Using Public Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Private Groups and Templates . . . . . . . . . . . . . . . . . . . . . . 12

Configuring Agent Settings . . . . . . . . . . . . . . . . . . . . . . . . . 19

ii ipc1-im8130 Scan Operator’s Guide

4 Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Placing the Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Scanning Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Handling Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Scan Parameter Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Scan Agent Settings in the Control Panel . . . . . . . . . . . . . . 32

Working with the Address Book . . . . . . . . . . . . . . . . . . . . . 37

Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5 Retrieving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Retrieving Scanned Documents (TWAIN). . . . . . . . . . . . . . . 46

More Ways to Retrieve Documents . . . . . . . . . . . . . . . . . . . 48

Dialog Box Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

6 Monitoring Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Managing Scan Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

7 Basic Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

TWAIN Driver Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

8 Scan Tab Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Scan Jobs Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Templates Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Template Groups Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

ipc1-im8130 Scan Operator’s Guide iii

Preface

This Scan Operator’s Guide explains how to use the scanning functions of

the Imagistics Electronic Document Processing Systems. It also provides

instructions for retrieving scanned jobs, and for using the Printer Utility

to set up and monitor scan jobs.

This Preface introduces the scanning functions and defines the scope and

audience of this guide.

iv ipc1-im8130 Scan Operator’s Guide

Introduction

The Imagistics Electronic Document Processing System is a state-of-the-

art combination of network scanner, printer, and digital copier with walk-

up, e-mail, and iFax capability.

The network scan feature enables you to perform these functions:

Scan a document from the copier

Save the scanned image to a file on the controller or on a file server

Send the scanned image to one or more e-mail recipient(s)

Fax the scanned image to one or more recipients via Internet-Fax

(iFax)

Save the scanned image in a TWAIN folder for use by

TWAIN-compliant applications

Send the scanned image to an FTP server

Create scan templates to initiate scan jobs

Intended Audience

Who Should Read This Guide?

This Scan Operator’s Guide is intended for people using the scan

functions. It provides detailed instructions for end users on:

using the digital copier control panel to scan documents

configuring and using the ipc1 TWAIN Driver software

using Printer Utility to set up and monitor scan jobs

For network administrator functions, refer to the Administrator’s Guide.

This Scan Operator’s Guide is not intended for digital copier service

technicians or operators. For information on using and maintaining the

Imagistics digital copiers, refer to the Operator’s Guide for Copying

Functions or contact your Imagistics authorized dealer for support.

Scope

This guide assumes that you are familiar with the software applications

you use to create and modify documents. Document setup or application-

specific functions are not covered in this guide.

ipc1-im8130 Scan Operator’s Guide v

Styles and Conventions

This guide employes several typographic styles to visually convey

information. The following table lists the styles and illustrates their use.

Styles and Conventions Used In This Guide

STYLE USAGE DESCRIPTION EXAMPLE

BOLD, SANS

SERIF FONT, ALL

CAPS

All hard keys on the copier

control panel.

Press START.

SANS SERIF FONT,

ALL CAPS

All soft keys and function

tabs on the copier LCD touch

screen.

Press ADMIN.

Bold, sans serif

font, initial caps

Names of buttons, controls,

tabs, and menu options

(items).

Double-click Properties and click Services.

From the Start menu, choose Programs >

Imagistics ipc1-Client Software > ipc1

Document Monitor.

Courier Screen messages and text

you type in a field or at the

command line.

Type the following command: setup.exe

<Brackets

enclosing

variable text>

Variable text that is to be

replaced with specific text

applicable to your network.

Enter GL<device name>, where device

name is the Microsoft Computer Name

assigned to the controller.

Italic, blue,

underlined

Cross-reference to additional

information.

See, Scanning on page 25 for the steps

required to scan images.

Light blue and

underlined

Indicates text that is linked on

a web page. This text is not

linked in the documentation.

Click the Install Software link at the

bottom of the page.

vi ipc1-im8130 Scan Operator’s Guide

ipc1-im8130 Scan Operator’s Guide vii

How this Guide is Organized

Chapter 1, Features and Functions on page 1 introduces the capability

and components of the Scan feature in the Imagistics Electronic

Document Processing System.

Chapter 2, Scanning Overview on page 5 describes in outline how to set

up and use the Scan feature.

Chapter 3, Setup on page 9 explains how to use Printer Utility (End User

Mode) to set up private scan templates, to organize them into groups, and

to configure the scan transfer agents.

Chapter 4, Scanning Documents on page 23 explains how to scan

images using the copier control panel.

Chapter 5, Retrieving Documents on page 45 summarizes the

procedures for retrieving scanned images

Chapter 6, Monitoring Scan Jobs on page 55 summarizes how to use

Printer Utility to monitor your scan jobs.

Chapter 7, Basic Troubleshooting on page 59 summarizes how to

resolve issues you may experience.

Chapter 8, Scan Tab Reference on page 65 describes the fields and

controls on each page of the Scan tab in Printer Utility.

viii ipc1-im8130 Scan Operator’s Guide

Other manuals for ipc1-im8130

Table of contents

Other imagistics All In One Printer manuals

imagistics

imagistics im3520 User manual

imagistics

imagistics cm4530 User manual

imagistics

imagistics VarioPrint 5000 User manual

imagistics

imagistics im3510 User manual

imagistics

imagistics im8130 User manual

imagistics

imagistics im3510 User manual

imagistics

imagistics cm2520 User manual

imagistics

imagistics sx1480 User manual

imagistics

imagistics ix2600 User manual

imagistics

imagistics DL155 User manual

imagistics

imagistics cm4530 User manual

imagistics

imagistics ipc1- im8130 Service manual

imagistics

imagistics fx2100 User manual

imagistics

imagistics im5520 User manual

imagistics

imagistics im3510 User manual

imagistics

imagistics im2330 User manual

imagistics

imagistics cm3520 User manual

imagistics

imagistics ipc1-im8130 Manual

imagistics

imagistics C140 User manual

imagistics

imagistics DF200 User manual

imagistics

imagistics ipc1-im8130 Service manual

imagistics

imagistics im9220 User manual

imagistics

imagistics DF260 User manual

imagistics

imagistics 3500 User manual

Popular All In One Printer manuals by other brands

Triumph Adler

Triumph Adler DC 2016 Instruction handbook

Epson

Epson WorkForce WF-2510 Basic guide

Epson

Epson Stylus Scan 2000 Product information guide

Epson

Epson PictureMate Snap PM 240 Start here

Konica Minolta

Konica Minolta bizhub C35 user guide

Brother

Brother MFC-J430w user guide

Konica Minolta

Konica Minolta BIZHUB 558 Quick reference guide

Lexmark

Lexmark MX710 Series setup sheet

Brother

Brother MFC-9760 owner's manual

Lexmark

Lexmark XC8155 user guide

Lexmark

Lexmark X642E Service manual

Sharp

Sharp MX-2310U Start guide

Aficio

Aficio 200 manual

Canon

Canon ImageCLASS 2300 setup sheet

Ricoh

Ricoh Pro C900 Brochure & specs

Lexmark

Lexmark X925 Installation

Brother

Brother Business Smart MFC-J4510dw manual

Epson

Epson Stylus CX8400 Series Brochure & specs