Epson WorkForce WF-3540 User manual

WF-3540

Quick Guide

Your WF-3540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6

Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2Your WF-3540

Your WF-3540

After you set up your WF-3540 (see the Start Here sheet), turn to this Quick Guide and

your online User’s Guide for instructions on using your product.

Using the Touch Screen

The touch screen makes it easy to use all the features of your product. To save energy, the

screen goes dark after several minutes of inactivity. Touch the screen to wake it up. If you

want to adjust the time before the screen goes dark, press Eco Mode and select Sleep

Timer.

Caution: Tap the touch screen gently with the tip of your finger; don’t press too hard or

use sharp objects.

Note: To turn off the “beep” heard when you press a button on the screen, or to

reduce its volume, press l or rand select Setup, select Printer Setup, select Sound,

and adjust one of the settings. If you turn off the sound, the dialing sound made when

you transmit a fax is also turned off.

Features Where to find information

Copy, scan, and fax from the easy-to-use control

panel

See this Quick Guide for the basics.

See the online User’s Guide for details.

Process large documents with the 30-page capacity

Automatic Document Feeder

See this Quick Guide for the basics.

See the online User’s Guide for details.

Easy networking—Wi-Fi, Wi-Fi Direct, and Ethernet®See the Start Here sheet and the online

User’s Guide.

Copy files to and from your computer with the built-in

memory card reader

See the online User’s Guide for details.

Print and Scan from anywhere with EPSON Connect™

Solutions and Google Cloud Print™

See www.epson.com/connect and

the online User’s Guide for details.

Using the Touch Screen 3

The touch screen displays only the buttons that are available for the task you are working

on.

You may see the following icons on the screen:

Note: The light is green when the product is connected to a network. It flashes

when network settings are being adjusted (green for wireless and orange for wired).

For more information about the icons on the screen, press if necessary, press lor r,

then select Help. Scroll down and select Icon List.

Button Description

PTurn the product on or off.

Return to the Home screen.

yCancel current operation and return to previous screen.

uor

dScroll the screen. You can also swipe your finger across the screen (or up and down)

to scroll.

yCancel printing, copying, faxing or scanning, or clear settings for the mode you’re

using (Copy, Fax, etc.).

xStart printing, copying, faxing, or scanning in black and white or color.

Icon Meaning

The product is connected to a wired network.

The product is connected to a wireless network.

ADF A document is loaded in the automatic document feeder.

Auto Answer is on.

4Using Special Papers

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of

your documents, photos, presentations, and other projects.

You can purchase genuine EPSON ink and paper at EPSON®Supplies Central®at

www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also

purchase supplies from an EPSON authorized reseller. To find the nearest one, call

800-GO-EPSON (800-463-7766).

Paper name Size

Part

number

Sheet

count

EPSON Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

S041586 500

EPSON Brochure & Flyer Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S042384 150

EPSON Ultra Premium Presentation

Paper Matte

Letter (8.5 × 11 inches

[216 × 279 mm])

S041341 50

EPSON Premium Presentation Paper

Matte

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches

[216 × 279 mm])

S041257

S042180

100

EPSON Premium Presentation Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S041568 50

EPSON Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm])

S041062 100

Legal (8.5 × 14 inches

[216 × 356 mm])

S041067 100

EPSON Ultra Premium Photo Paper

Glossy

4 × 6 inches (102 × 152 mm) S042181

S042174

100

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042182

S042175

EPSON Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

S041727

100

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042183

S041667

Using Special Papers 5

Note: Media availability varies by country.

For best results:

■In the lower paper cassette, load only plain paper or EPSON Bright White Paper.

■Load paper printable side down; it is usually whiter or brighter.

■Always load paper short edge first and make sure the edge guides are against the paper.

■Make sure the paper is loaded against the edge guide and not sticking out from the

end of the cassette. The paper may slide forward slightly as you insert the cassette.

This is normal.

■Do not load paper with binder holes in the cassettes.

■For instructions on loading envelopes, legal-size paper, or using the rear paper feed

slot, see the online User’s Guide.

EPSON Premium Photo Paper

Semi-gloss

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches

[216 × 279 mm])

S041331 20

EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

S042038

100

Letter (8.5 × 11 inches

[216 × 279 mm])

S041141

S041649

S041271

100

EPSON Photo Quality Self-adhesive

Sheets

A4 (8.3 × 11.7 inches

[210 × 297 mm])

S041106 10

EPSON Iron-on Cool Peel Transfer

paper

Letter (8.5 × 11 inches

[216 × 279 mm])

S041153 10

Paper name Size

Part

number

Sheet

count

6Placing Originals for Copying, Scanning, or Faxing

Placing Originals for Copying,

Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the

Automatic Document Feeder (ADF). Place photos on the scanner glass only.

Using the Scanner Glass

You can place a photo or a document up to letter-

size (or A4-size) on the scanner glass.

1. Raise the document cover.

2. Place your original facedown on the scanner

glass, with the top against the back left

corner.

3. Close the cover gently to keep your original

in place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size

sheets (single-sided only), in the ADF.

1. Fan the originals, then tap them on a flat surface to even the edges.

2. Slide out the edge guide.

Using the Automatic Document Feeder 7

3. Insert the originals faceup, top edge first. The ADF icon appears on the screen.

Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as

shown below.

4. Slide the edge guide against the originals, but not too tight.

8Copying

Copying

Follow the steps in this section to copy black-and-white or color documents.

You can copy documents just like on a copy machine. If you use the Automatic Document

Feeder (ADF), you can copy up to 30 sheets at a time.

Note: You can select More Functions > Copy/Restore Photos to copy photos onto

EPSON photo paper (various types and sizes available). See the online User’s Guide for

details.

Copying a Document

1. Make sure paper is loaded in one of the paper cassettes (see page 4).

2. Place your original document on the scanner glass or in the ADF (see page 6).

Note: When you use the Copy function with originals loaded in the Automatic

Document Feeder, letter-size paper is automatically selected for your printed

copies. If you copy a legal-size document, the image will be cropped. To copy a full

legal-size document on letter-size paper, scroll down and select Reduce/Enlarge.

Then select Legal->Letter.

3. Press if necessary, then select Copy. You see this

screen.

4. Press +or –to select the number of copies you want

(up to 99). Or press the number 1to display the

numeric keyboard, then select the number and press

Done.

5. Adjust the density (make the copies lighter or darker),

if necessary.

Copying a Document 9

6. To change copy settings, scroll down and select the setting you want to change. The

Layout setting should be With Border and the Paper Size should be Letter.

■To make double-sided copies, select 2-Sided Copying, then select one of the

available options.

■To adjust the copy size, select Reduce/Enlarge, then choose Actual Size (to

print at actual size), Custom Size (to select a percentage), Auto Fit Page (to

automatically size the image to fit your paper), or one of the specific sizes listed.

■For the Paper Source setting, select the cassette you want to use. To make

a large number of copies and use paper from both cassettes, select

Cassette 1 > Cassette 2.

■To change the copy quality, select Quality, then choose Draft, Standard Quality,

or Best.

Note: To clear previously used copy settings, press yStop/Reset. For more

information about copy settings, see your online User’s Guide.

7. Press one of the xbuttons to begin copying.

To cancel copying, press y Cancel.

Note: When printing two-sided, if ink on the front of the paper smears, select a longer

Dry Time setting.

10 Printing From a Memory Card

Printing From a Memory Card

Your product lets you print photos directly from your digital camera’s memory card; just

insert it into the memory card slot and you’re ready to print.

See the online User’s Guide for a list of compatible memory cards and instructions on

copying memory card files between your product and a computer.

Inserting the Card

1. Make sure your printer is turned on.

2. Insert your card as shown.

Caution: Do not force the card into the slot; it won’t

go in all the way.

The memory card access light flashes, then stays lit. Now

you can view your photos on the LCD screen and print

them.

Removing the Card

After you finish printing your photos, follow these steps to remove the card:

1. Make sure the memory card access light is not flashing.

Caution: Do not remove the card or turn off your printer while the memory card

access light is flashing; you may lose data on the card.

2. If the product is connected to your computer with a USB cable, do one of the

following before removing the memory card or turning off the printer:

■Windows®:Right-click the name of your card (removable disk) in Computer,

My Computer, or Windows Explorer, and select Eject.

■Mac OS X: Drag the removable disk icon from your desktop into the trash.

3. Pull the card straight out of its slot.

Memory card

access light

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