Epson WorkForce WF-2540 User manual

WF-2540

Quick Guide

Your WF-2540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6

Copying a Photo or Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

2Your WF-2540

Your WF-2540

After you set up your WF-2540 (see the Start Here sheet), turn to this Quick Guide and

your online User’s Guide for instructions on using your product.

Features Where to find information

Copy, scan, and fax from the easy-to-use

control panel

See this Quick Guide for the basics.

See the online User’s Guide for details.

Wireless printing and scanning from mobile

devices with EPSON Connect™

See www.epson.com/connect.

Easy Wi-Fi networking See the online User’s Guide.

High-capacity ink cartridges See this Quick Guide for installation

instructions.

Advanced paper handling with Automatic

Document Feeder

See this Quick Guide or the online

User’s Guide for paper loading instructions.

Copy files between a USB storage device and

your computer

See the online User’s Guide for details.

Using the Control Panel 3

Using the Control Panel

The control panel makes it easy to use all the features of your product. To save energy, the

screen goes dark after several minutes of inactivity. Press any button to wake it up.

Note: To turn off the “beep” heard when you press a button, press the rCopy button

to select copy mode, press xMenu, press uor dto select Printer Setup, then press

OK. Select Sound, then select Off and press OK. If you turn off the sound, the dialing

sound made when you transmit a fax is also turned off.

Number Description

1 Turn the product on or off

2 Access your product’s Fax mode

3 Access your product’s Copy mode

4 View menus and status on the LCD Screen

5 Use the arrow keys and OK button to navigate menus

6 Enter numbers, letters, and symbols

7 Select fax dialing settings

8 Stop printing/copying/scanning/faxing or reset settings

9 View wireless network status

10 Access your product’s Scan mode

11 Display detailed settings for each mode

12 Cancel/return to the previous menu

13 Select Wi-Fi settings

14 Start printing/copying/scanning/faxing

12 3 4

5 6 7 8

911 12 13 14

4Using Special Papers

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of

your photos, presentations, and creative projects.

You can purchase genuine EPSON ink and paper at EPSON®Supplies Central®at

www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also

purchase supplies from an EPSON authorized reseller. To find the nearest one, call

800-GO-EPSON (800-463-7766).

Paper name Size

Part

number

Sheet

count

EPSON Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

S041586 500

EPSON Brochure & Flyer Paper Matte

Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S042384 150

EPSON Ultra Premium Presentation

Paper Matte

Letter (8.5 × 11 inches

[216 × 279 mm])

S041341 50

EPSON Premium Presentation Paper

Matte

8 × 10 inches (203 × 254 mm) S041467 50

Letter (8.5 × 11 inches

[216 × 279 mm])

S041257

S042180

100

EPSON Premium Presentation Paper

Matte Double-sided

Letter (8.5 × 11 inches

[216 × 279 mm])

S041568 50

EPSON Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm])

S041062 100

Legal (8.5 × 14 inches

[216 × 356 mm])

S041067 100

EPSON Ultra Premium Photo Paper

Glossy

4 × 6 inches (102 × 152 mm) S042181

S042174

100

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042182

S042175

EPSON Premium Photo Paper

Semi-gloss

4 × 6 inches (102 × 152 mm) S041982 40

Letter (8.5 × 11 inches

[216 × 279 mm])

S041331 20

EPSON Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808

S041727

100

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches

[216 × 279 mm])

S042183

S041667

Using Special Papers 5

Note: Media availability varies by country.

For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.

For best results:

■Fan and align the edges of the paper before loading.

■Load paper against the right edge guide with the printable side faceup; it is usually

whiter or brighter. (Load letterhead or pre-printed paper top edge first.)

■Always load paper short edge first and make sure the left edge guide is against the

paper as shown.

■If you use paper with binder holes, only use letter-, A4-, or legal-size and load only

one sheet at a time.

EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809

S042038

100

Letter (8.5 × 11 inches

[216 × 279 mm])

S041141

S041649

S041271

100

EPSON Photo Quality Self-adhesive

Sheets

A4 (8.3 × 11.7 inches

[210 × 297 mm])

S041106 10

EPSON Iron-on Cool Peel Transfer

paper

Letter (8.5 × 11 inches

[216 × 279 mm])

S041153 10

Paper name Size

Part

number

Sheet

count

6Placing Originals for Copying, Scanning, or Faxing

Placing Originals for Copying,

Scanning, or Faxing

Before you copy, scan, or fax, place your documents on the scanner glass or in the

Automatic Document Feeder (ADF). Place photos on the scanner glass only and not in the

ADF.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Raise the document cover.

2. Place your original facedown on the front right corner of the scanner glass, with the

top of your original against the right side.

3. Close the cover gently so you don’t move your original.

Using the Automatic Document Feeder 7

Using the Automatic Document Feeder

You can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a

time. Load only plain paper in the ADF.

1. Move the edge guide outward.

2. Fan the originals, then tap them on a flat surface to even the edges.

3. Insert the originals faceup, top edge first. The ADF light on the control panel turns

on.

4. Slide the edge guide against the originals, but not too tightly.

8Copying a Photo or Document

Copying a Photo or Document

Follow the steps in this section to copy black-and-white or color documents.

If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets of letter-

or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the

ADF.

1. Load paper in the sheet feeder.

2. Place your original document on the scanner glass, or load your documents in the

ADF (see page 6).

3. Press the rCopy button.

4. Press uor d or use the numeric keypad to select the number of copies you want (up

to 99).

5. Press lor r to change the copy density (lightness or darkness).

6. To change the layout, press xMenu, press uor dto select Paper and Copy

Settings, press OK,press uor dto select Layout,then press OK again.

7. Press uor dto select With Border to leave a small margin around the image or

Borderless (when copying photos onto photo paper) to expand the image all the way

to the edge of the paper (slight cropping may occur). Then press OK.

8. To change paper type, paper size, or any other print settings, press uor dto select the

setting, then press OK. Press uor dto select an option, then press OK. If you are

copying legal-size documents on to letter-size paper, select Reduce/Enlarge, then

select Legal->Letter.

Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be available

depending on the options you choose. See the online User’s Guide for details.

To clear copy settings, press yStop/Reset.

9. After you finish selecting settings, press xMenu to exit the settings menu.

10. Press the B&W or Color xStart button to begin copying. To cancel copying, press

yStop/Reset.

Printing From Your Computer 9

Printing From Your Computer

This section describes the basic steps for printing from a Windows®or Mac computer. For

detailed instructions on printing, see the online User’s Guide.

Printing in Windows

1. Select the print command in your application.

2. Make sure your EPSON product is selected, then click the Preferences or

Properties button.

(If you see a Setup, Printer, or Options button, click it. Then click Preferences or

Properties on the next screen.)

Click here to open

your printer software

Select your EPSON

product

10 Printing in Windows

3. On the Main tab, select the basic print settings. Make sure you choose the correct

Paper Type setting for the paper you are using (see page 12 for details).

Tip: For quick access to the most common settings, select one of the Printing

Presets on the left side of the screen. You can delete these presets or create your

own by clicking the Add/Remove Presets button.

4. For more printing options, click the More Options tab.

Note: For more information about print settings, click Help or see your online

User’s Guide.

5. Click OK to save your settings.

6. Click OK or Print to start printing.

Click here

for quick

access to

preselected

settings

Select your

Document Size

Click here for

2-Sided Printing

Select your

Paper Type

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