Canon IR Advance 400I Administrator Guide

2. How to change your print job settings (PC)

1. How to login using your ID Card/

PC username and password

3. How to Pull Print

4. How to scan and send to your email

5. How to copy

6. How to delete your print job in the event of a print jam

A ‘How To Guide’ for iR Advance 400i/ C22xx Printer

How to login using your ID Card/PC User Name & Password

At the print device you will see the

screen below asking you to identify

yourself with your ID Card.

Alternatively, if you don’t have your ID

Card, you can login using your PC User

Name and Password by following the

simple steps outlined below.

• SelecttheUserNameandPasswordelds

 andenteryourPCUserNameandPassword

 usingthekeyboardonthetouchscreenas

 shownbelow

• OnceyourPCUserNameandPassword

 havebeenenteredcorrectly,selectthe

 ‘Login’buttononthetouchscreen

Once you have logged on to the print

device, the touch screen below will

appear for you to select the function

you require.

1To identify yourself at the print device,

simply hold your ID Card on top of the

card reader on the left hand side of the

device touch screen as shown below.

A beep will conrm you have logged

on to the print device.

2a l



APPLICABLE DEVICES: All imageRUNNER ADVANCE multifunctional devices

How to change your print job settings (PC)

Page Setup Finishing Paper Source

Allows you to:

• choose a paper tray

• enlarge/reduce paper size

• change your page orientation

(landscape/portrait)

• add watermarks

Allows you to:

• print single-sided

(the default is double-sided ‘Duplex’)

• choose booklet printing

• select from the different collation/

stapling options

Allows you to:

• choose the paper tray

If using letterhead, place face

down in the appropriate tray

Select File & Print.

Choose your Canon printer

Select Properties.

Choose from the printer settings outlined below.

Once you are happy with your

choice of settings, press OK twice

to send the print job.

NB. To print your documents in

colour, you must use the ‘Colour’

print queue.



Main Menu

If you wish to choose another

function, press the home button

to navigate back to main menu

Press Print all to print all

documents, excluding any retained

documents. Documents are printed

in chronological order (oldest first).

Press Refresh to update the list of

documents with pending

documents that has finished

spooling after the user logged in.

Select

Document

to be

printed

Press Print to

release &

Print selected

job.

Press Unretain if you want

the selected documents to

remain on the list (server)

after they have been printed.

Press Delete to

delete the selected

documents.

Press Info to see

information about the

selected documents,

including cost, driver name,

use of color and duplex.

Press Copies and enter on

the keypad the number of

copies you want of the

selected documents. Press

the C button to reset copies

to 1

Send your document.

• Placeyourdocumenteitherontothe

 platenglassordocumentfeeder

 Facedownonglass

 Faceupondocumentfeeder

• Pressthegreenbuttontostartscanning

How to scan and send to your email inbox

Select the Scan and Send button

on the homepage touch screen.

If you wish to change the default

settings, choose from the

scanning options outlined on the

right hand side of this guide.

Choose ’Send to Myself’

to scan and send to your

email inbox.

NB.Becausethedeviceknows

youhaveloggedon,simply

pressingthe‘sendtomyself’

optionwillenableyoutoemail

thescannedimagedirectlytoyour

emailinbox.

©COPYRIGHT OF CANON UK LTD

Main Menu

Ifyouwishtochooseanother

function,pressthehomebutton

tonavigatebacktomainmenu

Tochangethecoloursetting

Tochangethedpiresolution

Toselectthesizeofthescandocument

Tochooseaspecificfileformat

(Word,Powerpoint,PDF,Jpeg,Tiff)

Toscanatwosidedoriginal

Scanning to Word

Ifyouwishtoscanyourdocumentasan

editablewordfile,selectthe‘OOXML’file

formatoption,andthenchoose‘Word’

How to copy

Select the Copy button on the

homepage touch screen.

If you wish to change the default

settings, choose from the copying

options outlined.

Colour

Allows you to choose:

• Auto Colour Select for colour copying

• Black & White

Copy Ratio

Allows you to reduce or enlarge your

document. You may choose from preset

options or dial in your own percentage.

Finishing

Allows you to choose:

• Collate to have your documents

produced in sets (ABC) (ABC)

• Group to have your documents

produced by pages (AA) (BB)

• Staple to collate your documents

into sets Copy your document.

• Place your document either on

the platen glass or document

feeder

Face down on glass

Face up on document feeder

• Press the green button to

start copying

2-Sided

Allows you to choose double-sided copy

(single-sided is the default).

Double-sided options include:

• 1 to 2 – to copy single-sided originals to

double-sided copies

• 2 to 2 – to make an identical copy of a

double-sided document

• 2 to 1 – to copy a double-sided original

to separate sheets

• Book to 2 – to copy the left and right side

of a ‘book’ placed on the platen glass onto

double-sided document

Paper Source

Allows you to choose the paper source to copy

from. If Auto is selected, the device will select

the most appropriate.

Main Menu

If you wish to choose another

function, press the home

button

Enter quantity.

Specify the copy quantity with the

numeric keys. If you enter a wrong

number press the ‘C’ key to clear and start

Density

Allows you set to Auto or adjust to

lighter or darker.

Original Type

Allows you to choose from a mixture of image

types:

• Photo if making copies from photographs

• Text if making copies from typed sheets

• Text/photo if making copies from mixed

documents

How to delete your print job in the event of a print jam

Log on to the device and press

the button that looks like an eye

(as shown below) located on

the left hand side of the device

panel touch screen.

In the event of a Paper Size Error

the device indicator light will

be ashing Yellow. In this case

please follow steps 2b-4b

Select the Copy/Print button

on the touch screen.

Select the job you wish to

delete from the printer job

status queue.

Log out. Once you have nished using

the device please log out.

Important

Select the Cancel button.

6Select the OK button and

your print job has now been

deleted.

Select Yes to conrm.

Check the paper size and type of the

received Job.

Check the paper size and type of the designated

paper tray.

Select the correct tray from the list, or load the

correct sized paper in the device.

Load card/labels through the multipurpose tray.

Alternatively press the Stop button to cancel job.

Follow steps 5 through to 7.

If following the submission of your print job, the printer jams, you may need to delete the job. The printer is designed to recover automatically when a

jam occurs, but if the job is causing the jam, please follow the steps outlined below to delete your print job from the print queue.

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