Canon ImageRUNNER ADVANCE 500i User guide

Using the Control Panel/

Placing Originals

Customizing

the Main Menu

Registering

Frequently Used Setting

Combinations

Checking the Job Status/

Machine Status

Copying Documents

Sending Faxes

Sending Scanned Data

Registering

New Addresses

Storing Data

in USB Memory

Using Data Stored

in USB Memory

Digitizing Documents

Finishing Documents

Printing

from a Computer

Printing with the Multi-

Purpose Tray

Operating the Machine

from a Computer

Quick

Operation

Guide

This guide describes the basic operations of each function and introduces sev-

eral of the machine's most useful functions. To learn more about the functions

described in this guide, see the e-Manual. After you nish reading this guide,

store it in a safe place for future reference.

The machine is operated and congured in the control panel. By learning more about the various names and

functions available on the machine, you can use the machine more eciently.

Using the Control Panel

Brightness Adjustment Dial

Use this dial to adjust the brightness of the touch

panel display.

Volume Settings Key

Press this key to adjust the volume of the alarm

when sending or receiving a fax.

Counter Check Key

Press this key to display the total number of copies

and prints output with the machine.

Settings/Registration Key

Press this key to conﬁgure the machine's settings and to

Energy Saver Key

You can set the machine to enter sleep mode when you do

not use the machine for a while. When you want to use the

machine again, press this key to cancel the sleep mode.

Indicator Lights

These lights indicate the

status of the machine.

They ﬂash when a job is

being processed or an

error has occurred, are lit

when the machine's main

power is On, and are dark

when the machine's main

power is Oﬀ.

Edit Pen

The pen used to operate the control

panel is stored here.

Main Menu

Press this button to display the

Main Menu.

Quick Menu

Press this button to display the

Quick Menu buttons that you have

registered to perform frequently

used setting combinations.

Shortcut

Press these buttons to switch the display to

another function without returning to the

Main Menu.

Status Monitor/Cancel

You can use this key to conﬁrm the job

status, such as print, send, and receive jobs.

You can also use this key to pause or cancel

a print job.

Touch Panel Display

By using the touch panel, you can select

functions such as copy and print, and conﬁgure

the settings of the machine.

If the desired function is not displayed, try

pressing [Show All].

There are two ways to place originals on the machine. You can either place them on the platen glass,

or use the feeder. When you want to copy/scan multiple documents at once, place the originals in the

feeder. When copying/scanning originals that cannot be placed in the feeder (books, a single page of a

stapled document, etc.), place the original directly on the platen glass.

Placing Originals

Platen Glass

Feeder

Numeric Keys

Use these keys when entering numeric values, such as when entering fax

numbers or the number of copies.

Start Key

Press this key to start copying or scanning.

Stop Key

Press this key to stop a copy/scan job currently in

progress.

Reset Key

Press this key to restore the standard settings of

the machine.

ID (Log In/Out) Key

Press this key to log in/out when using the login

service.

Clear Key

Press this key to clear entered values or

characters.

With the side of the original you want to scan face

down, align the top edge of your original with the

back edge of the platen glass (by the arrow in the

top left corner).

Place the originals in the feeder

with the side that you want to

scan face up.

Customizing the Main Menu

Changing the Background

of the Main Menu Screen

You can select from ﬁve types of

backgrounds.

Changing the Function Key Layout

You can set to display/hide each function key, and place frequently used

function keys in easy to access positions. You can also change the number of

keys displayed on a single screen.

Enables you to select the number of buttons and the layout.

Enables you to select the order to display the function keys.

Enables you to place a blank space on the Main Menu screen.

Registering a Function Key Shortcut

Button

Since shortcut buttons are always displayed on the

left side of the touch panel display even when the

function is switched, you can switch the function

without returning to the Main Menu screen.

To delete a shortcut button

that has been set, select

[Unassigned] on the setting

screen.

Selecting a Function

The rst screen displayed after logging in to the machine is called the Main Menu screen. It includes buttons

that lead to the various functions (function keys). The Main Menu screen can be freely customized by

changing the number, layout, and background of the function keys and displaying a button for switching the

language, etc.

Other Main Menu Settings

Displaying all the function keys

If the function you want to use is not displayed on the

Main Menu screen, press [Show All]. The hidden function

keys are displayed.

Switching the Language

If you need to frequently switch

the language, you can place a

shortcut button for switching

the language on the top of the

screen.

Press This Button at First

Displaying a shortcut to Settings/

Registration

You can place a shortcut button for an item that can be

set from (Settings/Registration), such as automatic

density correction or paper drawer settings. This enables

a setting to be quickly displayed without selecting it

from (Settings/Registration).

Registering Frequently Used Setting Combinations

How to Register Settings Set in a Function Screen as a Quick Menu Button

Various Quick Menu Functions

Specify the settings that you want to register →press

→ [Register to Quick Menu].

*When in the E-mail Send screen.

Conﬁrm the settings →press [Next] →select the

operation that will be performed when you press

the registered button →press [Next].

1 2

Quick Menu Button

By registering a combination of settings as a Quick Menu button, you can perform

a series of settings with only one-touch. You can also add a send destination to

the setting combination, thus helping prevent mistakes when sending.

Name of the Button

Send the scanned image in Compact

PDF format via e-mail.

Comment for the Button

Press This Button at First

Scan two-sided original.

You can register combinations of frequently used settings as a single item in the Quick Menu. By adding the

the Quick Menu for each user's needs.

Select the button to register

→press [Next].

Enter the Quick Menu button name, and a

comment if necessary →press [OK].

3 4

Personal/Shared Button

When logging in through Single Sign On-H, you can register a Personal button. Settings registered under the Shared

button are available to all users. You can add your individual setting combinations under the Personal button, and

settings you want to share with coworkers under the Shared button.

Press This Button at First

Customizing the Quick Menu Screen

You can customize how a button's number, size, order, and background appear in

the Quick Menu screen, just like with the Main Menu screen.

Checking the Job Status/Machine Status

The Log screen displays a list of jobs that have been executed.

Job Status Screen

The Job Status screen displays a list of jobs that

are currently being executed.

To cancel a job or change the job priority, select a job and

press a button under the job (log) list.

Details

■

Displays detailed information for the selected job. A three

digit number starting with a "#" indicates the status when

an error has occurred.

Cancel

■

Cancels the selected job.

Interrupt/Priority (for Copy/Print Jobs)

■

Changes the priority of copy and print jobs.

Print List (for Send Jobs)

■

Press [Print List] when you have trouble sending faxes, etc. The

transmission status up until the current time is printed.

Specify as Send Dest. (for Send Log)

■

Enables you to reuse a destination. If you select a destination in

the send history and press [Specify as Send Dest.], you can send

fax and scan data to that destination.

Operations that can be performed on jobs being executed or the job history

Press This Button at First

To switch between the Job

Status screen and the Log

screen, press the tab at the

top of this screen. You can also

switch the job type, such as

copy jobs and send/received

jobs.

Log Screen

You can check the status of jobs being executed or a log of jobs that have been executed from the Status

Monitor/Cancel screen. On this screen, you can change the priority of jobs and set a destination from the past

send history. You can also check the status of consumables.

■

If you select a destination in the send history and press [Register

Destination], you can register that destination to the address

book.

Check I-Fax RX (for Receive Jobs/Log)

■

Enables you to check whether any new I-faxes have been

received.

Operations that can be performed on jobs being executed or the job history

Job Status

The status of jobs being executed or the job history can be checked with the following icons.

Job Types

Checking the status of

consumables

Press [Consumables] to display the status of

consumables such as paper and toner.

Remaining amount of toner

OK: 100% to 11%

Low: 10% to 1%

Empty: 0%

Amount of waste toner

OK: 0% to 79%

Near Full: 80% to 99%

Full: 100%

Remaining amount of staples

OK: 100% to 26%

Low: 25% to 1%

Empty: 0%

Executing Paused/Need Paper

Waiting Secure Print

Interrupt/Priority

Printing

Encrypted Secure Print

Sent

Error Before Output

Cancelling After Output

Copy Job Send Job

Print Job Received Job

Send Job Network Job

Fax Job Memory Media Job

I-Fax Job Report Print Job

Copying Documents

How to Copy Documents

Various Copy Functions

1 2

Caution Regarding Original

Orientation

When setting page numbers

or margins, take care with the

orientation of the original.

Select the button for an icon

displayed on the touch panel

display in accordance with the

actual orientation of the original you

have placed.

When using functions where the orientation of the original is important,

buttons for selecting the orientation are displayed on the setting screen.

Enlarging or Reducing

You can copy from one paper size to another, such

as from A4 to A5 (preset zoom), or change the

zoom ratio manually by entering an enlargement/

reduction ratio. You can press [1:1] to cancel the set

zoom ratio.

Option Screen Functions

The Option screen contains convenient copy functions,

like copying double-sided originals, such as driver's

licenses or ID cards, to a single sheet of paper, etc. Other

convenient Option screen functions are described in

"Finishing Documents," on p. 24.

P.3

Specify the copy

functions as

necessary.

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