Sagem MF 4640 User manual

TELECOM

User Manual

SAGEM

FAX 4640

Date en cours : 12 June 2006

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WELCOME

Congratulations for purchasing this SAGEM new generation communication terminal. Your Laser Fax

Machine is the answer to all your most demanding professional needs.

This User's Manual presents the model in the range:

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its

direct access directory.

We recommend that you read this Manual carefully, in order to familiarise yourself with the various

features and functions of your terminal.

List of accessories1

The following additional accessories are proposed for the FAX 4640:

• Directory card.

• 500-page paper tray.

Consumables

To refer to the last page of this user manual for the references.

Model Equipment

FAX 4640 • 33.6 kbps fax.

• 16 ppm Black & White laser printer.

1. The list of accessories is subject to change without prior notice.

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1. key: manual line taking, tone monitoring

during fax transmission.

2. key: print the functions list.

3. key: scanning resolution during

transmission or copy.

4. key: contrast adjustment.

5. key: printing a stored fax in the fax-TAD

mode.

6. key: access to directory and quick-dial

numbers.

7. key: access to the last dialled numbers.

8. key: broadcast transmission (fax).

9. Numerical keypad.

10. key: fax transmission or black & white

local copy.

11.copy key: local black-and-white copy.

12.eco key: selecting the eco mode.

13. key: stop current operation.

14.Mkey: access to the different functions

(MENU).

15.OK key: confirm displayed selection.

16.Ckey: return to previous menu and correct

data entry.

17.or keys: navigation keys.

18.Alphabetical keypad.

19. key: enter or go to next line.

20.Íkey: erase character before cursor.

21.×key: Shift key.

22. key: Caps lock key.

23. and keys: memorise a key combination.

A Scanning resolution during fax transmission

(Fine, SFine, Photo).

B "Line" icon:

On: communication in progress,

Blinking: communication being established.

C Printer Paper Jam indicator.

D "Toner" icon:

On: toner empty,

Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible,

* Blinking: unprinted document(s) in memory

or being received,

* Off: reception impossible.

Control panel

123

456

789

QW E R TYUIOP

ASDFGHJKLM

ZXCV BN eco copy

10111213 15

16 1718

2021

BC D EA

12 7

-1-

Operation Setting your

machine Getting startedDirectoryMaintenanceSafety

Date en cours : 12 June 2006

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Installation Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the machine parts 1-4

Description 1-6

Installing the removable parts 1-7

Installing the printer paper tray 1-7

Installing the printer output stacker 1-8

Installing the document feeder for scanning 1-9

Installing the original document output stacker 1-9

Loading paper 1-10

Loading paper manually 1-11

Installing the second paper cassette unit (option) 1-12

Connections 1-14

Telephone connection 1-15

Power line connection and switch-on 1-15

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1

The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3

Direct access by number 2-4

Functions list 2-4

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-1

Date/Time 3-1

Summer time / winter time setting 3-2

Your fax number/your name 3-2

Type of network 3-3

Geographical settings 3-3

Local prefix 3-4

Transmission report 3-4

Document feed type 3-5

Economy period 3-5

Before reception 3-5

Fax answering machine 3-5

Reception without paper 3-6

Number of copies 3-6

Relay broadcast 3-7

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Technical parameters 3-7

4DIRECTORY 4-1

Creating subscribers records 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3

Adding or deleting a number from the list 4-4

Consulting a record or a list 4-4

Modifying a record or a list 4-5

Deleting a record or a list 4-5

Printing the directory 4-5

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2

Contrast 5-2

Dialling 5-2

From the directory 5-2

From the redial key 5-3

To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN) 5-4

Immediate transmission 5-4

Sending in the eco mode 5-4

Delayed transmission 5-4

Transmission with auto redial 5-5

Rerouting 5-5

Tx forwarding 5-6

Transmission waiting queue 5-7

Consult or modify the waiting queue 5-7

Immediately perform transmission from the waiting queue 5-7

Printing a document in waiting or in deposit 5-8

Print the waiting queue 5-8

Deleting a transmission on hold 5-8

Cancelling a transmission in progress 5-8

Reception 5-9

Reception over the Public Switched Telephone Network (PSTN) 5-9

Copying 5-9

Local copy 5-9

Standard copy 5-9

"Sophisticated" copy 5-9

Specific copy settings 5-10

Scanner settings 5-10

Printer settings 5-12

-3-

Operation Setting your

machine Getting startedDirectoryMaintenanceSafety

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Installation Contents

Other functions 5-12

Logs 5-12

Printing the functions list 5-13

Printing the machine settings 5-13

Memorizing a sequence of keys 5-13

Counters 5-14

Deposit and polling 5-15

Locks 5-16

Entering the locking code 5-16

Locking the keyboard 5-16

Locking the numbers 5-17

Department code 5-17

Function management by the administrator 5-17

Activating the department code 5-17

Deactivating the department code 5-18

Setting the department codes 5-18

Creating a department code 5-19

Deleting a department code 5-19

Printing a department code 5-20

Printing the department report 5-20

Use of the department codes by a department 5-21

Charge code 5-22

Entering the charge code 5-22

Mail box (MBX FAX) 5-22

MBX management 5-23

Creating an MBX 5-23

Modifying the features of a MBX 5-23

Printing the contents of a MBX 5-24

Deleting a MBX 5-24

Printing the MBX list 5-24

MBX deposit in your fax 5-24

MBX deposit in a remote fax 5-24

MBX polling from a remote fax 5-25

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1

Replacing the consumables (toner and drum) 6-2

Replacing cartridges 6-2

Cleaning 6-15

Cleaning the printer 6-15

Servicing 6-17

Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17

Transmission from memory 6-18

Communication error codes 6-18

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-4-

Printer errors 6-20

Error messages 6-20

Printer paper jam 6-21

Paper jam at the feeders and trays 6-22

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-25

Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7SAFETY AND ENVIRONMENT 7-1

Safety 7-1

Environment 7-2

The packaging 7-2

Batteries and rechargeable batteries 7-2

The product 7-2

Energy Star 7-2

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

Directive 89/336/EC.

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/

5/EC.

Installation

1-1

Operation Setting your

machine Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for

which it is designed. Double-check to make sure that the location you select has the following

characteristics:

• Choose a location that is well ventilated.

1-2

Installation

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• When installing the terminal close to a wall, make sure the distance between the wall and the

upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety and Environment Chap-

ter) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to

temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other

liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating environment

The following describes the operating environment required when using the printer:

•Temperature:

10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:

20% to 80% (no condensation) with fluctuation of 20% per hour.

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